Executive Assistant Spectrum Enterprise
Resume:
TESSA B. HINTZ
Belmont, NC
ad5euc@r.postjobfree.com
PROFESSIONAL PROFILE:
Effective coordinator able to anticipate need areas and manage multiple tasks simultaneously.
Robust communication skills with company vendors and internal staff.
Public relations skills, leadership qualities, and management background.
Ambitious, creative individual with excellent written and verbal communication skills.
Advanced computer skills in Microsoft Outlook, Teams, Word, Excel, PowerPoint, Visio, SharePoint, Concur, Egencia and Webex.
PROFESSIONAL EXPERIENCE:
Spectrum Enterprise, Charlotte, NC March 2022 to November 2022
Executive Assistant
Provided administrative support as instructed by the GVP of Vertical Market Sales, VP of Vertical Market Sales, and VP of Mid-Market Sales.
Managed calendar, travel, expense reports using Concur and various office projects as instructed by management.
Responsible for updating Salesforce with potential customers and contacting the sales opportunities regarding the benefits of Spectrum Enterprise.
Planned all logistics of Mid-Market Sales Monthly Recognition Meeting including calculation of sales numbers and commissions, creation and distribution of agenda, PowerPoint presentation creation, conference room reservation and audio/visual needs.
Planned all logistics of Vertical Sales Weekly Staff Meeting including creation and distribution of agenda, PowerPoint presentation creation, conference room reservation, and detailed minutes.
Collaborated closely with other Executive Assistant supporting executive staff with challenging calendars, to determine appropriate meeting times and Outlook invitation creation.
Responsible for Onboarding of all new Spectrum Enterprise Sales employees, providing new laptop, employee badge, phone and coordinating office assignments and signage through FMI.
USI Insurance (3-Month Temporary Assignment), Charlotte, NC December 2021 to February 2022
Regional Executive Assistant to Mid-South CEO
Provided Onboarding for new team members as HR Liaison to the Executive Administrative Manager.
Managed calendar, travel arrangements, expense reports and various office projects for 4 executives and two top Sales Producers as instructed by the Regional CEO.
Coordinated staff meetings to include conference room reservation, catering, agenda creation and distribution and PowerPoint creation.
Created monthly newsletter for Charlotte staff and distributed Wins documentation over $25,000 to each regional office.
Scheduled meetings for new hires for 4-week training period with appropriate USI team members.
Duke Energy, Charlotte, NC July 2019 to November 2021
Executive Assistant I
Provided administrative support as instructed by the VP of Grid Strategy.
Managed calendar, travel, staff expense reports and various office projects as instructed by the VP of Grid Strategy.
Planned all logistics of monthly staff meetings including creation and distribution of agenda, catering, conference room reservation and audio/visual needs.
Responsible for creation, editing and distribution of Grid Strategy Weekly Report.
Collaborated closely with other Executive Assistants supporting executive staff with challenging calendars, to determine appropriate meeting times and Outlook invitation creation.
Responsible for creation and distribution of all e-mail correspondence to team of over 500 as directed by the VP of Grid Strategy.
Planned and implemented all monthly Leadership and Finance Meetings including a yearly All Hands Leadership Meeting.
Responsible for Onboarding of all new Grid Strategy employees, providing new laptop, employee badge, phone and coordinating office assignments and signage.
Charlotte Housing Authority, Charlotte, NC June 2018 to June 2019
Executive Assistant (Position Changed to Part-Time)
Provided administrative assistance as instructed by the EVP of Administrative Operations.
Managed calendar, travel, staff expense reports and various office projects as instructed by the EVP.
Planned all logistics of monthly Board of Directors meetings.
Managed all staff meetings and corporate event planning.
Assisted in strategizing with leadership team to develop and create the 5-year “Blueprint” strategic plan.
Collaborated closely with the Public Relations Department to develop and create marketing materials.
Cultivated vendor relationships to ensure efficient office management.
LPL Financial (6-Month Contract Position), Charlotte, NC Dec 2017 to June 2018
Executive Assistant/Technology Scribe
Provided administrative assistance as instructed by the SVP of Technology.
Managed SVP’s calendar, coordinated Technology Team meetings, conference rooms and catering.
Scribed senior level meetings with EVP of Technology and all other senior level meetings as requested.
Created and continually updated and edited weekly report for EVP of Technology with individual department responsibilities and successful completion of assigned tasks.
Managed Direct Data Feed database by validating Advisor ID’s and adding each request to the determined vendor data feed.
Managed monthly Concur expense reports for three executives including international travel.
Created and continually edited employee organization chart and employee database with complete contact information.
J. Robert White, Jr., Charlotte, NC Oct 2008 to Dec 2017
Executive Assistant
Managed calendar, meetings and various office projects as instructed by the President/Owner.
Responsible for employee expense reimbursements and collection of receipts.
Responsible for office management and all administrative and clerical needs as directed.
Acted as liaison with potential new customers to expand new business.
Provided assistance with clients to ensure quality customer service.
Managed all bookkeeping and maintained customer database.
FTI Consulting, (Formerly PricewaterhouseCoopers) Charlotte, NC May 2003 to Oct 2008
Executive Assistant
Provided administrative assistance as instructed by the Senior Managing Director and head of the Charlotte office.
Assisted in client events resulting in generating new business requiring 8 additional consultants.
Managed continuous successful client events, promotions, and office vendors.
Created expense reimbursements audits to ensure accurate accounting using Concur.
Coordinated calendar and client meetings in support of active engagements including travel arrangements.
Responsible for maintenance and office support for 13 consultants including 4 Senior Managing Directors.
Liaison for Human Resources, Information Technology, and Accounting Departments for all company employees.
Implemented effective system for employee expense reimbursement and client invoicing using Elite Pro-Formas.
Built relationships with a large number of events, promotions, and office vendors.
Material Handling Industry of America, Charlotte, NC Feb 1996 to May 2003
Sales and Advertising Associate (1999-2003)
Accomplished sales objectives for selling exhibit booth space for MHIA tradeshow events.
Contacted, managed, and accountable for prospects as assigned.
Managed production and implementation of yearly MHIA tradeshow directory guide of over 600 exhibitors.
Solicited, promoted, and printed virtual trade product advertising to achieve respective sales goals.
Provide Material Handling Industry exhibitors with pre-show services and on-site support as a Floor Manager.
Event Services Supervisor (Promotion 1998 – 1999)
Project Manager for assigned tradeshow events.
Managed and organized staff of up to 75 for pre-show and on-site activities
Responsible for all tradeshow details as outlined by the client show management.
Designated responsibilities to Event Planning International staff members.
Event Services Coordinator (1996 – 1998)
Coordinated advance convention services activities.
Managed staffing, training, and accuracy of data entry and clerical personnel.
Assisted in training for on-site registration and lead management activities.
Provided responsive customer service for trade show attendees and exhibitors.
Developed training manuals for Event Planning International temporary employees.
Stanford Keene, Charlotte, NC Feb 1995 to Feb 1996
Office Manager
Developed news releases, assisted in writing proposals, and case studies for new clients.
Created new corporate brochure and newsletter.
Responsible for managing the Administrative Assistant position.
Processed accounts payable and receivables.
Pioneer Life Insurance, Rockford, IL May 1994 to Feb 1995
Claims Examiner
Trained new employees in claims examination process.
Determined validity of claims and calculated payment.
EDUCATION:
Bachelor of Arts Degree in Mass Communications at UNIVERSITY OF WISCONSIN - LaCrosse, WI
Emphasis: Public Relations Minor: Expository Writing
EVENT COORDINATION EXPERIENCE:
Corporate Events:
Organized corporate golf outing at Beaver Creek, CO for four years.
Coordinated golf outings to Wachovia Championship for four years.
Implemented golf outings to Kohler, Wisconsin, The American Club, for two years.
Prepared golf outings to the Sanctuary at Kiawah Island for two years.
Coordinated golf outings to Pinehurst Golf Resort for five years.
Managed golf outings to Ritz-Carlton Reynolds Plantation for three years.
Planned St. Patrick’s Day event with 300 guests at the Museum of the
New South and the Irish Blessings restaurant for three years.
Coordinated wine tasting events at The Charlotte City Club with 200 guests.
Active in planning internal company events at Ritz-Carlton Beaver Creek, Vail, Colorado.
Scheduled various dinner parties at various upscale Charlotte restaurants for client networking events.
Coordinated FTI internal events at The Charlotte City Club including holiday events and employee celebrations.
Executed VIP hospitality suites for the Charlotte Panther NFL football games for employees and clients.
Tradeshow Experience:
Coordinated Trade Show Exhibitor workshops and conferences in Chicago and Detroit for six years.
Oversaw Trade Show Booth Space lottery for over 600 companies that exhibited annually.
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