Document Control
Resume:
Judith-Marie D. Macatangay
Calgary, AB
T2Y 4A6
Cell Phone: 403-***-****
E-mail: ad5dm5@r.postjobfree.com
ATTN: HUMAN RESOURCES
Dear Sir or Madam:
I am currently looking for a dynamic and challenging position with an organization which can utilize the skills developed through my experience and education. I have enclosed my resume detailing my background and qualifications, for your review and consideration. My resume outlines my past experience in detail. In particular, my background includes experience in all facets of office technical and administrative support. My success in the past has stemmed from my strong commitment and sense of professionalism. I keep high standards for my work and am known to follow through. I respond well to a challenge and enjoy the opportunity to reap the rewards of hard work and dedication. While my resume can highlight my background and accomplishments, my drive, willingness and manageability, however, can come out only during a face-to-face meeting. With this in mind, I look forward to the opportunity to meet with you and discuss our mutual interests. You can reach me by phone to arrange for an interview.
Sincerely,
Judith-Marie D. Macatangay
Encl.
Judith-Marie D. Macatangay
16106 Everstone Rd SW
Calgary, AB
T2Y 4A6
Cell Phone: 403-***-****
E-mail: ad5dm5@r.postjobfree.com
CARRER OBJECTIVE
A challenging position, utilizing abilities developed through my experience and education, with the opportunity for professional growth based on performance.
PROFESSIONAL PROFILE
• A self-starter with highly developed skills in all facets of administrative support.
• A very oriented and efficient individual who works under pressure and is very well organized.
• Excellent communication skills. Able to deal effectively with all levels of individual
• Extremely hardworking and dependable individual. Definitely self-motivated and able to function well independently or in a group environment.
CAREER HISTORY
Moreau Electrique Ltd April 19, 2023 to August 2, 2023 Document Control/Turnover
For the Cote Gold Mine in Gogama, ON
• Process Document Transmittals for the Client and vendors, RFI’s, Turnover documents, NCR, Subcontractor submittals, RFD’s (Request for Documents to the Client), Redlines for As-Builts for the Project close-out (All Incoming and Outgoing Emails to process, Check Sheets)
• Update procedures for Document Control/TO processes, update logs both for QA/QC and Document Control; MTR’s, process NDE Reports which includes MT, UT and NDT testings and other QA/QC related document process as the need arises.
• Inspect and update binders from time to time including weekly and monthly reports Alstom Transportation 09 February 2022 to August 2022 Document Control/ for the EVLLRT Project
• Assist the Document Control Manager in the day to day duties of the project’s document control administration and the operations of the Systems entity
• Manage digital documents in Aconex, Sharepoint and verify accuracy of metadata; document and drawing updates in Power BI and Bluebeam
Ensure coordination of internal communication and control of document distribution
• Prepare (hardcopies, softcopies and quality check) the documents for dispatch to the Project Co document control manager;
• Assist with internal document control requests, retrieve related documents from the databases; Follow up on internal review of documents within the entity
• Ensure that the documentation control principles are respected by the team members;
• Renaming Files in Sharepoint,
• Process EIJV documents both Incoming and Outgoing, update logs and uploading docs in Sharepoint TMEP (Trans Mountain Expansion Project) Spread 5B 04 Oct 2021 to December 17, 2021 KBTP - Kiewit Bonatti Transmountain Partnership
HSE Administrator
• Administrative Support to Safety Team•Creating / editing and managing documents, Update Onboarding Tracker everyday, support Onboarding process, WorkHub Staff and compliance updates, upload Certificate compliance in WorkHub, keep track of all Incoming and Outgoing emails, update Sharepoint which includes Project Info, Plans and Procedures, FLHAs, Training, Onboarding & Competency, Test Certificates, Hazard Management, Incident Management, Communications, Inspection and Audits, Safety Management System, Daily, Weekly and Monthly Reports, JHA and Safety reports, Operator Competency – Weekly HSE Counts for FLHA Etc and manage the filing system.
TMEP (Trans Mountain Expansion Project) 20 January 2020 to 22 October 2020 Field Document Assurance (Document Control – Spread 2)
• Responsible for monitoring and supporting all records and document management in the field in support of TMEP Document Control and Records Management. Document and information management consists of activities required to control, file, archive, reproduce and distribute documentation in accordance with the TMEP Document Control Plan, the TMEP DDM – Document Distribution Matrix, and the TMEP Document Numbering Guide. Document management will include documents generated through the construction monitoring and inspection team as well as external third parties.
• Operate and maintain systems for the collection, classification, retrieval and retention of records, images, documents and information in accordance with TMEP Document Control Plan.
• Record and track field project documentation status and ensure historical information is captured
• Ensure a consistent and effective approach is applied across the project with respect to managing information; develop, maintain and support the project’s overall Document Management Plan,, processes and procedures.
• Assess, understand and consult with TMEP Document Control Manager and respective Project team with respect to the project’s requirements for information Management in the field.
• Follows Document Control practices and procedures in the field office; assist team members to meet schedule and quality on all project deliverables
• Confirmation and checking to ensure that latest revisions maintained for Drawings, Specifications, Plans and Procedures and that information distributed to appropriate personnel.
• Collaborate with team members and other stakeholders to manage and protect their information.
• RequestSharePoint, Access to TM IT; Manage and maintain SharePoint Accesses; Records and Report Creation; Record and Report maintenance; Document upload and storage; Ensurre adherence to this document. Shell Canada Ltd. 14 May 2018 to 31 August 2019
OCA Document Support/Analyst
• Provide support to Senior OCA Analyst and production teams for processing documents that needs to be updated in sharepoint and file migration.
• Process documents from the Revision Request folder, formatting and use the proper template including track changes and current version, ensure correct approvals have been obtained per requirements, publish in sharepoint and complete RR.
• Support email account and respond to requests through full RR process as needed and also in updating content owner list as changes are required.
Sunlake Canada Ltd 26 Nov 2015 to 21 Feb 2018
For Suncor Fort Hills Extraction Project
Document Control
• Process documents both incoming and outgoing documents from Microsoft Outlook from Field Engineering Team – RFI, FCN, FCR, CDCN, NCR, IDR, QSR, CAR, PAR, Vendor submittals and upload them into livelink for the Client, box.com and webhard for subcons or business partners and update logs.
• Process procedures, specifications, P&ID’s, NDE’s, CWP’s, CWA’s, Change Orders, Change Requests, drawings for distribution for subcons and also preparation of documents for redlining and commissioning.
• Also includes processing and distribution of meeting minutes, correspondence logs, weekly reports and Client document requests as the need arises.
• Do weekly, monthly and quarterly reporting, help with presentations, assist QA/QC in financial and project
• Assist SharePoint site, maintain and monitor document management structure and process
• Review standards, procedures and work instructions to support operational teams and business requirements and help improve processes
• Support and assist problem-solving and ensure projects and department performance targets are achieved
• Understanding and awareness of safety expectations and procedures Bantrel BMS 11 Nov. 2011 – 22 Sept 2015
For Conoco Phillips Surmont 2 Project
Surmont 2 – Anzac Site Document Control
• Process documents including uploading and downloading from Microsoft Outlook such as RFI’s, FCN (Field Change Notice), FCR (Field Change Request), QSR (Quality Surveillance Report), DCN (Document Change Notice), NCR (Non-Compliance Report), Engineering Inspection Request (EIR), Module Weight Reports, Quality Bulletins, Scoped Drawings including CSU (Commissioning and Start Up); Turnover Documents; Redlines and all other queries for all subcontractors and Submittals (SCS) and Returns for Vendor Review and Vendor Returns and upload them in InfoWorks and Sharepoint for the Client and to all subcontractors including e-mailing for proper distribution ; and all types of drawings pertaining to construction; BNR (Reserving Document Numbers) as needed) with a corresponding transmittal for every single processing.
• Processing FCN Redlines including redline drawings; scanning for CSU Handover Dept; archiving documents; quality control documents such as ITP’s – Inspection and Test Plan; Quality Bulletins and other document for Quality Control Department for site construction issuance and other documents for turnover/handover from different areas and system numbers in preparation for the closeout of the project.
• Process document requests from engineers and subcontractors including old and new revisions and document number request.
• Do Daily Notifications for all drawing revisions from the Bantrel website – Document Manager and distribute to subcontractors accordingly.
• Issue CSU (Commissioning) FCR, FCN, OPS RFI requests.
• Do weekly/monthly report for RFI and other pertinent reports required from the Engineering Division.
• Maintain proper filing of all documents in the Filing Room; scanning and printing as needed. Suncor Energy Inc. May 9,
2011 to Oct 9, 2011
Firebag – InSitu - C&SU – Stage 3
Document Control Technician
• Downloading Files for the C&SU Automation group from livelink, set-up binders for the engineers from Areas 1000 to 9000
• Update Index for all areas from time to time
• Ensure most current documentation is on file.
• Photocopy and print electronic files for the binders for all areas.
• Follow-up on Seed Files with Major Projects in order to ensure that our group have access.
• Update, scan and follow-up Red Line drawings with Major Projects and ensure the files for our group is updated under the most current revision.
Fluor Canada Ltd. 07 Aug 07 to May 3, 2011
Calgary, AB
Document and Data Management Tech III Vale Inco Project Upgrader Fluor Canada Ltd
01/2011 – 05/2011
• Receive and circulate vendor equipment drawings for approval; process, upload and download files for engineers in the DMS – ProArc
• E-mail notifications to the client for the documents uploaded in the system, process squad checks for documents for review and other vendor requirements.
• Process document consolidation and issue transmittals for all processed documents, archiving and keeping track of all squad check deadlines and follow-up with the reviewers and clients.
• Control on-line project data archives; Maintain drawing files and system records.
• Assemble client data books; Coordinate company off-site document archives
• checking revision, formatting, issue status requirements of hard-copy and electronic documents
• Create and organize hard copy materials, prepare reproduction orders, create electronic and hard-copy transmittals, prepare email notifications to internal and external customers
• Work with co-workers and other task force members to insure deadlines are met and client goals are achieved
• Manage and update distribution metrics; Performs complex PDDM duties and analytic tasks and Interfaces with groups inside and outside the organization
Document and Data Management Tech III Imperial Oil Fluor Canada Ltd Kearl Oil Sands Phase 1 and 2 PMT and CMT 05/2010 – 06/2010 Fort McMurray, Alberta, Canada
To provide Project and Construction Management services to a 100,000 BPD oil sands project in Northern Alberta, which is made up of Mining, Ore Preparation, Froth, Utilities, Tailings and Infrastructure units.
• Create csv’s, Post incoming drawings, specifications, documents from engineers into ProArc or in the Document Management System, send for QA and print transmittals in preparation for e-mailing to Client.
• Receives, maintains and implement a retrieval system of engineering documents and drawings in assisting engineers for keeping track of engineering documents.
• Process new records. Follow procedures that are required to manage information, assists in expediting, receiving, classifying, recording, indexing, distribution, storage and retrieval of information on any medium.
• Run errands, do copying, filing, scanning and interfacing with all engineering disciplines. Respond to internal and external drawing and document requests.
• Manage record document flow to and from all appropriate parties. Maintain an awareness of document handling techniques and be responsible for adherence to the document control procedures including updating of document matrix.
• Other duties as assigned like e-mailing documents including transmittals as per document matrix, filing, scanning and photocopying and archiving in Accutrac program. Document and Data Management Tech II Suncor Energy Services Inc. Fluor Canada Ltd Voyageur Upgrader
02/2010 - 03/2010 Fort McMurray, Alberta, Canada
Fluor is designing a 35kV electrical distribution system including substations, IT, and DCS integration, and construction power and construction communication.
• Assists in Archiving both Engineering documents and Supplier documents using Accutrac program, printing supplier documents from ProArc and including engineering documents and put them in the boxes for archiving. Document and Data Management Tech II Irving Oil Limited Fluor Canada Ltd Fortify Enabler EP: Fuel Gas Containment 01/2010 - 02/2010 Saint John, New Brunswick, Canada This $55M project added gas compression and amine treatment facilities to process 600 mscfh (14,400 mscfd) sour tailgas streams and recover fuel gas to feed the Hydrogen plant.
• Assist in processing Engineering Work Orders, process engineering documents both for FGC and GDS, e-mailing to client and engineers including transmittals attached, scanning documents and filing. Document and Data Management Tech II Total
Fluor Canada Ltd Athabasca Upgrader
08/2007 - 12/2009 Strathcona County, Alberta, Canada Conceptual design and FEL phases 2 and 3 were performed for a 245,000 BPSD oil sands bitumen upgrader at a grassroots site that will produce 215,000 BPSD of synthetic crude.
• Issue engineering documents for the Total project including transmittals and e-mailing as per distribution matrix; including posting and uploading documents in the Document Management System.
• Establishes and maintains a uniform system for internal and external issuing, tracking and reporting status of contract drawings, specifications and engineering documents.
• Post incoming drawings, specifications, documents from engineers into ProArc, send for QA and print transmittals in preparation for e-mailing to Client.
• Receives, maintains and implement a retrieval system of engineering documents and drawings in assisting engineers for keeping track of engineering documents.
• Process new records; follows procedures that are required to manage information, assists in expediting, receiving, classifying, recording, indexing, distribution, storage and retrieval of information on any medium.
• May be required to run errands, do copying, filing, scanning and interfacing with all engineering disciplines.
• Other duties as assigned like e-mailing documents including transmittals as per document matrix, filing, scanning and photocopying.
• Also archiving documents in Accutrac (from the Document Management System) for Project turnover. Underwriters’ Laboratories of Canada
#7 Underwriters Road, Toronto, ON M1R 3B4
Administrative Specialist II (Administrative Aide – Level5) 7 Jan 02 to 23 Mar 07 Electrical Division – Signal Department
• Variety of tasks in support of the department, including organizing and maintaining records, operating a computer and other office equipment, receiving incoming calls and processing requests, coordinating schedules and preparing and processing general documentation and procedures from the e-production requests done in the LOSP program both for Electrical, Signal Department and Certificates Department. LOSP system consists of File Volume Control
(FVCS), ATF (Automated Transmittal Format), Image Manager, Inline Publishing and posting procedures in the DMS or EDMS (Electronic Document Management System) Format.
• Finalizing and closing procedures in e-communications, e-publisher and so in Lotus Notes.
• Do Listings and Multiple Listings for Clients and sent to LIS. Support Services Clerk 22 Jan’01 to 06 Jan ‘03
Fire Protection Division
• Typing correspondences, ULC procedure revisions (old and new), Listing Reports and Listings, ORD’s/Standards, applications and other related administrative support for the engineering department.
• Switchboard relief from time to time as the need arises.
• Assist the mailroom department and do some filing when needed. Office Services Clerk – Level 1 24 Aug ‘0 to 21 Jan ‘01
• Do pick-up and delivery of all mails and stamping mails in the postage machine, pick-up and sending faxes as the need arises and perform other tasks in maintaining the postage meter.
• Open files – new, transferred, address change and name changes.
• Relieve switchboard, filing correspondences and procedures and other related files pertaining to the Filing Room.
• Do couriers – outgoing and incoming, assists in the sign-out sheets for incoming and outgoing files and update daily spreadsheet.
EDUCATIONAL BACKGROUND:
Philippine Christian University, Philippines 1983
Bachelor of Science in Commerce
St. Scholastica’s College, Philippines 1979-1981
Bachelor of Science in Business Management
*Note: Other working experiences from 1985 to 2000 will be available upon request. Worked as an Executive Secretary in Atlantic Gulf & Pacific Co. of the Philippines – for ONGC project, Snamprogetti project and etc. Assigned to different special construction projects with Fluor Daniel Pacific Inc., (Irvine) for Shell Philippines PSPC Peoject & PNOC Dockyard & Engineering Corp.
TRAINING:
Fluor:
Confidence and Assertives Skills for Women – Oct 5 2007 Achieving Balance and Letting Go of Stress – Oct 2007 Code of Business Conduct and Ethics
ProArc (EDMS – Electronic Document Management System) Acrobat Adobe 8.0 Professional – Dec 2007
POL (Projects On Line internet application –
collaboration tool for document/drawing storage)
Electronic Document Review (EDR)
Webinar Session for Bulk Upload – May 2009
Intermediate and Advance Excel – Oct 2009
Accutrac XE – September 2009
Other Projects:
Livelink, Sharepoint, Aconex, PIMS, Project Wise, Unifier Other Training done with previous jobs like:
- FVCS – DMS – File Volume Control System from Underwriters’ Laboratories of Canada – June 2001. Training in managing records within an Electronic Document Management System including Livelink plus various electronic drawing file formats; project documentation and engineering terminology.
- LOSP system consists of File Volume Control (FVCS), ATF (Automated Transmittal Format), Image Manager, Inline Publishing and posting procedures in the DMS Format.
- Other related training like Microsoft Office incl Word, Excel, Powerpoint, etc have been done in the Philippines before migrating to Canada including Speech and Communication Program Seminar.
- Training in Data Management, Proficiency in Microsoft Applications - Word, Excel, Outlook, PowerPoint, Sharepoint, Accumap
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