Data Entry Legal Secretary
Resume:
***** * ****** **. ** Mirage, AZ *****
ad5d84@r.postjobfree.com
Ashley Westfield
Objective:
My goal is to secure a position that will enable me to utilize my analytical knowledge, problem solving skills, strong organizational abilities and creativity. I am pursuing a career with an organization that promotes a healthy work-life balance, flexibility, educational growth, career development, and employee productivity.
Experience:
Lewis Brisbois Bisgaard & Smith LLP
Legal Secretary(Medical Mal & Immigration) – October 2023 - Current
Docketing
Scheduling of appointments including travel
Deposition scheduling and prep
E-filing and serving documents both state and federal
Drafting and editing legal documents
Opening new matters (cases)
Processing various financial related tasks.
Expert knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint and Word)
Expert knowledge of iManage and Aderant
Prepare and edit TOC’s/TOA’s
Revise documents/interpret legal shorthand
Expert experience with MS Office, Outlook, Word, PowerPoint, Excel, Visio and SharePoint.
RR Donnelley Legal Services
Legal Document Specialist/Legal Secretary - June 2019 – September 2019
Create, edit and format legal documents to firm specifications using a variety of software applications
Prepare and edit TOC’s/TOA’s
Convert, clean and format documents to/from different file formats
Create charts, graphs, tables and spreadsheets as requested
Create and/or edit Tables of Authorities and Table of Contents
Perform data entry utilizing various software applications
Transcribe analog or digital dictation files, time records
Restore/recover corrupted document files as necessary
Handle sensitive and/or confidential documents, information, and contracts
Perform additional duties as necessary or assigned
Create & Update SOP’s using iManage software
Expert experience with MS Office, Outlook, Word, PowerPoint, Excel, Visio and SharePoint.
Revise documents/interpret legal shorthand
PetSmart Charities
Grant Administrator - December 2016 – January 2018
Served the Charities team through the administration of contract/agreements and payments related to grants and strategic partners
Respond to phone/email inquiries from internal and external stakeholders, including animal welfare groups, PetSmart store associates, donors, relationship managers and assistant relationship managers
Maintain and provide continuous upkeep of internal databases to ensure accurate records, donor reconciliation, donor notifications and maintained database system for all donor records.
Process payments (received from donors or paid to grantees)
Review and processed grant agreements, including contracts and master service agreements
Monitor compliance with grant administration policies (e. g. 501c3 validation, receipt of required follow-up reports, etc.)
Support fundraising efforts. Monitor compliance with gift acceptance policies
American Express
Insurance Claims Adjuster - May 2015 – December 2016
Analyze documents received on claim and conduct inbound and outbound calls.
Issue payout amounts.
Investigate and process insurance claims filed by policyholder upon coverage review.
Hammerman & Hultgren, P.C.
Legal Secretary - May 2013 – May 2015
Maintenance of all legal/litigation files
General legal administrative support to a legal team
Electronically documenting and filing legal documents (E-Filing using ECR)
Verify Military status & Location via SCRA/PACER and Lexis Nexis
Update, organize, assemble, and compilations of all existing cases against Defendants
Drafting and editing litigation related files, Motions, Subpoenas, Judgments, Default hearings, Amendments, Stipulations, Notices, Affidavits, etc.
Extensive calendar entries including management scheduling and coordinating, meetings, and other anticipated needs of attorneys
Filing of legal Documents, research items, client evidence and related documents, and copies as needed by firm attorneys, and other support staff
Document witnessing/Notarizing
Davis Miles McGuire Gardner, PLLC
Letter Processor/ Legal Assistant - April 2011 – May 2013
Responsible for processing all outgoing documents prepared and requested by the attorneys.
Contact clients to ensure correct case information has been obtained for Attorneys case file.
Process payments and documents preparation requests.
Meeting daily deadlines and keeping all case files organized.
Will preparation and estate witnessing.
Serves as first point of contact for clients to help regarding any legal issues.
EDUCATION/CERTIFICATES
Peoria Accelerated High School - December 2007
Diploma- Graduated top 15% in graduating class and received a two-year scholarship.
Notary Public - January 2026
Contact this candidate