Construction admin/Office Manager

JENNIFER L. ALANIZ

*** ****** ***** :: San Jose, California 95136 :: ad5d2o@r.postjobfree.com :: 408-***-**** m Customer Service and Office Professional with the ability to identify issues and provide solutions. A quick learner who is ready to contribute to a team environment. CONSCIENTIOUS :: BUILD & MAINTAIN LOYAL CUSTOMER RELATIONSHIPS :: INVENTORY FORECASTS/REPLENISHMENT :: HR PROCESSING :: VENDOR RELATIONSHIPS

SUMMARY OF QUALIFICATIONS

• Organized and detail-oriented professional with solid record of accurate HR / Payroll reporting

• Calm and dedicated professional with the ability to make sound decisions

• Proven ability to manage multiple projects with various priorities and time frames

• HR contact for management and employees. Staffing, Workers Compensation, Safety Meetings, termination of benefits/employment

• Exceptionally well organized with excellent verbal and written communication skills

• California Public Notary, Commission Number 2381131 expires November 1, 2025 PROFESSIONAL EXPERIENCE

Office Manager/Lead Management & Field Admin Support February 2016-present Tashcon Corporation – Commercial Construction Management Campbell, California

• Office manager for headquarter location serving multistate construction management team. Assisted in all areas of project management, field, and management team support. Daily work included shipping/receiving, inventory management, vendor management, contact database maintenance, licensing regulatory and safety program assistant, weekly reporting for field time and reimbursements along with document management for audit protection. Construction lien tracking along with assisting the accounting team with posting and tracking contract execution, insurance compliance, payment notifications and posting. Sole employee working full time to support incoming requests via phone, email, fax, and mail correspondence to route into the team or as directed by management team. BOOOKKEEPING/ACCOUNTING November 2013-2016

A TINY BUBBLE MACHINE Hayward, California

• Bookkeeper responsible for billing and filing. Compiling data for 2008 to current years for CPA under tight deadlines. Generating accurate spreadsheets and organizing books for business. Ensure all spreadsheets are accurate and correct for business. Liaison duties for lawyer for Chapter 11, including business and real estate properties. Ensure monthly reports are accurate, correct and on time.

SECURITY REPRESENTATIVE July 2012–November 2012

CSC SECURITY San Jose, California

• Security Representative responsible for patrolling assigned locations. Enforced rules, regulations, policies, and procedures. Wrote detailed narrative reports and maintained activity reports. Jennifer L. Alaniz :: ad5d2o@r.postjobfree.com :: 408-***-**** hm :: 408-***-**** m MANAGER July 2004–July 2012

THE CAR SPA San Jose, California

The Car Spa operates a high-quality car wash in the San Jose area. The company offers fast and convenient service at prices their customers can afford.

• Manager responsible for overseeing day-to-day operations.

• Customer Service. Provided excellent customer service. Coached employees in how to provide excellent customer service in a courteous, friendly, and attentive manner.

• Safety. Ensured that employees adhered to OSHA and Car Spa, Inc. Safety Policies. Ensured Car Wash Facilities met OSHA standards to protect employee's health and safety. Conduct daily safety meetings.

• Bookkeeping. Use ADP Payroll Services to track hours / payroll. Banking functions including deposits and accounting. Reconciled and closed out cash register.

• HR Duties. Hire, train, discipline employees. Scheduling, assigning duties, and tracking performance for 25 team members.

• Inventory / Forecasting. Actively managed inventory. Kept accurate inventory control records and accounted for variances.

• Maintenance / Repairs. Monitored store, property, and machinery conditions. Ensured vendors repaired equipment failures and provided accurate maintenance/supply needs. ADDITIONAL EXPERIENCE / EDUCATION

Lead Server/Coordinator, The Chart House, Los Gatos, CA, October 2000–July 2004

• Inventory/Replenishment. Responsible for ensuring that the restaurant-maintained inventory levels to meet needs of the restaurant.

• Accounting. Responsible for general, end of business accounting duties: reconcile restaurant receipts, close out cash register, check/cash bank deposits and withdrawals.

• Vendor Relationships. Ensured that the restaurant maintained consistent vendor relationships. Lead Server, Red Lobster, San Jose, CA, May 1995–October 2000 Graduate, San Jose High, San Jose, California

TECHNOLOGY

• Software: Highrise Contact Management, Procore Construction Management Platform, DocuSign, Adobe PDF, Zoho Expense, 8x8 VoIP, Google Mail, Dropbox, Microsoft Office (Word, Excel, PowerPoint, Project, Outlook, Visio), ADP Payroll Services, Tunnel Master

• Operating Systems: Windows (95/98/2000/XP/Vista/7), Mac OS X

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