Passionate and enthusiastic administrative professional with over 10 years of experience serving as critical support for Executive Management leaders. Adept at optimizing efficiency, productivity, and service quality across various environments. Skilled in customizing organizational strategies and implementations for ongoing, improved business operations; meets and beats deadlines and achieves goals while juggling multiple tasks. Flexible and decisive responding to problems and generating efficient solutions. Committed to using my organizational skills to provide optimal support to busy executives.

SKILLS

Organization, Time Management, Customer Service, Customer Relationship Management, Professional Written and Verbal Communication, Calendar Management, Data Entry, Event Planning, Expense Reporting, Travel Management (domestic and international), Conversant in Spanish

TECHNOLOGY SKILLS

Intuit Quickbooks, Dropbox; Google Drive; Microsoft SharePoint, The Raiser's Edge, Microsoft Outlook, SAP software, Adobe Creative Suite, Google Workspace Software, Microsoft Visio, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft OneNote, Zoom, WebEx

PROFESSIONAL EXPERIENCE

Administrative Coordinator, October 2023 – January 2024 (Temporary)

APTA in Alexandria, VA

Managed membership database

Managed PT scholarship applications

Generated and maintained various reports

Executive Assistant, February 2023 – May 2023 (Temporary)

A Wider Circle in Silver Spring, MD

Provided principal support to the President & CEO

Served as the liaison to the Board of Directors

Coordinated and maintained calendar and appointments for CEO.

Prepared draft correspondence and/or recommend action that should be taken; reviewed CEO’s correspondence critically; took independent action on administrative matters; reviewed and approved CEO’s written material in terms of grammar, spelling, punctuation, and format.

Responsible for briefing materials, speeches, and other information as needed.

Planned and oversaw the coordination of logistical planning for meetings and appointments – both onsite and offsite meetings.

Provided back-up to the Development Manager.

Coordinated special projects assigned by CEO.

Administrative/Personal Assistant, February 2022 – January 2023

Transpro in Fort Washington, MD

Triaged phone calls and courteously assist clients, contractors and drivers.

Maintained owner calendar, coordinating extensive appointments and meetings.

Developed and maintained contracts and other correspondence and templates.

Assessed and maintained adequate office supplies reserve and maintained equipment and technology.

Assisted with planning and coordinating business development events and special office initiatives.

Assisted with completing owner's personal errands.

Procured contracts with several large organizations for continuing business.

Executive Administrative Coordinator, January, 2015 – February, 2022

American Society of Clinical Oncology in Alexandria, VA

Provided calendar and schedule management for Vice President and CEO working with other executive assistants and administrative support.

Received and reviewed incoming emails and responded and follow up to ensure appropriate action is taken segregating that which needs to be retained for supervisors’ attention.

Provided assistance to senior leadership and support department related activities by creating project plans and timelines.

Assisted with the management and execution of department and organization-wide events and meetings using Microsoft Outlook to reserve meetings and conference facilities.

Prepared and distributed meeting agendas, informational materials, and meeting minutes for supervisors and staff.

Arranged travel using the electronic travel system (MacNair), process travel vouchers, and, upon return, process expense reports for supervisors and department heads.

Coordinated onboarding activities and schedules for new hires, and assisted in preparation and updating of onboarding materials.

Executive Assistant, August 2007– November 2014

Your Fabulous Style in Los Angeles, CA

Maintained calendars and arranged travel for owner and account executives.

Communicated with internal and external stakeholders to gather data to develop presentations and policies related to continuing growth and development.

Prepared confidential and sensitive correspondence and presentations.

Coordinated and moderated meetings and teleconferences.

Assisted with planning, executing, and managing events.

Managed and directed the client roster for products and services.

Attended and oversaw social events proactively building relationships with designers, showrooms, and intermediaries.

Negotiated favorable terms and pricing agreements with vendors, caterers, partners, and other providers.

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