P O Contract Management

CHEPTOO PAMELA

P.O BOX 485**-*****, Nairobi

Tel: +254-***-***-***

Email: **************@*****.***

CAREER PROFILE SUMMARY

As a multi-skilled Procurement professional, I excel in significantly reducing procurement costs by standardizing processes, negotiating favorable terms and streamlining supplier channels. My track record involves me successfully employing best business practices that improve efficiency, reducing operating costs whilst increasing performance. Highlights of my working experience include; performing clerical duties in the store department, resolving and handling customer’s issues effectively, updating suppliers’ database for future strengthening of relationships, managing stores and stock control and handling all invoices for payment and filing documents accordingly. Additionally, I am confident that my skills and expertise in this area and valuable work ethic is a valuable asset to any organization. My focus is to work with an organization where my expansive skills will contribute to the smooth running of procurement operations.

EDUCATION BACKGROUND

Bachelor of Procurement and Contract Management- Jomo Kenyatta University of Agriculture and Technology; 2017 to 2020.

Diploma in Purchasing & Supplies Management- Jomo Kenyatta University of Agriculture and Technology; 2015 to 2017.

Kenya Certificate of Secondary Education- Emitik Girls High School; 2011 to 2014.

PROFESSIONAL COURSES

Computer Application Packages at National Business Centre; January to March 2015.

KEY SKILLS AND COMPETENCIES

Procurement and Sourcing: Efficient in sourcing through the identification of cost-effective suppliers, filling up the delivery time of the goods/supplies, analyzing supplier’s quotations and scheduling all to improve quality & reliability.

Supply Planning/Inventory Management: Knowledgeable in ensuring timely sourcing and delivery of goods from suppliers, preparing detailed quotations and LPOs and making sure that the tendering process is accurate and efficient.

Stores Management: Successfully ensured the neatness and cleanliness of the store, checked the stock level of items in stock to facilitate replenishment, received requisitions from various departments and carried out stock taking.

Stock Management: Excellent in initiating purchase requisition for the replacement of stock of regular store items and checking the book balances with the actual physical stock at frequent intervals.

Relationship Management: Ability to leverage interpersonal skills to establish rapport and develop relationships with all key stakeholders such as suppliers, customers & colleagues.

Contract Management: Effective in drafting and coordinating the different contracts with vendors and suppliers ensuring the terms of engagement are adhered to and a workable consensus is agreed upon.

Communication and Interpersonal skills: Through my work experience, I have learned how to relate with people, maintaining good and professional relationships with my colleagues and also interacting with suppliers to reach an agreement.

ICT Competency: Proficiency in advanced Microsoft Office skills.

WORK HISTORY

Procurement intern

Ministry of Water and Sanitation Head Office; April 2022 to April 2023

Duties and responsibilities

Assist in planning and coordination of purchasing and supply services at the Ministry.

Performing all clerical works at procurement division

Assist in preparing and executing purchase orders and requisitions.

Following -up on deliveries to other departments or sections.

Preparations of the daily reports and reports for the quarterly reports of the performance contract

Stores issue and receipts

Carry out inspection when required on some items and goods.

Receive invoices and forwarding to finance for payment.

Manage stores and stock level and ensuring immediate replenishment when required.

Perform any other responsibilities from time to time as assigned by Immediate supervisor.

Procurement intern

Kenya Accountants Secretary Examinations Board (KASNEB); October 2021 to February 2022

Duties and responsibilities

Drafting tender documents, tender opening and evaluation of tenders as per the Public Procurement and Assets Disposal Act NO 33 of 2015 and Regulation 2020.

Goods requisition through the ERP system.

Preparing the monthly, quarterly and annual reports.

Inspection of goods

Stores management carrying out stocktaking monthly and annually

Assisting in clerical duties such as evaluation report, drafting of award letters, regret letters and professional opinion.

Maintaining and updating annually standing list of registered and approved suppliers required by the organization.

Store Clerk Volunteer

Franken Enterprise; January 2021 to September 2021

Duties and Responsibilities

Performing clerical duties in the store department.

Resolving and handling customer issues effectively.

Displaying and organizing products in store for the customers to locate easily.

Assisting customers in billing and payment processes at the store counter.

Utilizing a computer to determine stock balances, bin location, inputs or retrieves data for routine operational needs and preparing all reports.

Key Achievements

Introduced a new space-saving technique that eliminated the requirements of acquiring more space for new products.

Carry out periodical market surveys to inform the placing of order.

Overseeing the suppliers prequalification process, monitoring designated contracts to ensure suppliers obligations are fully discharged.

Procurement Attachee

National Cereals and Produce Board; February to April 2019

Duties and Responsibilities

Regularly updated suppliers’ database for future strengthening of relationships.

Managed stores and stock control.

Handled all invoices for payment and filed documents accordingly.

Prepared requests for Quotation forms and summaries.

Followed up on suppliers for delivery of goods and services.

Key Achievements

Realized 30% improvement in customer satisfaction within 2 months.

Proposed and helped implement a new cost improvement system that saw the company save costs.

Procurement Attaché

Nyayo Tea Zones Development Corporation; September to December 2016

Duties and Responsibilities

Wrote monthly reports as required and directed by my supervisor.

Recorded and checked prices for goods received.

Followed up on suppliers to ensure there were no delays and picked up on problems in time.

Helped out in the review of systems and functioning processes of the procurement department.

Managed and updated supplier database.

REFEREES

Mr.Francis Okubo

Head of Procurement and Supply chain (KASNEB)

Tel : +254-***-***-***

Email : *******.*****@******.**.**

Mr. Walter Rono

Human Resource Officer

Nyayo Tea Zones Development Corporation

Tel : +254-***-***-***

Email : *****@********.**.**

Mr Peter mbandu

Lecturer

Kenya Methodist University

Tel : +254-*********

Email: **************@*****.***

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