Clerical, Accounts Payable, Office Manager, Permit Clerk

Skills

VICKI THOMAS

Tomball, TX ***** • 832-***-**** • *************@*****.***

Professional Summary

Experienced Office Management and Administration Professional with 18 years of experience optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence. I am a Notary Public and a Notary Signing Agent with 18 years of experience.

• Payroll and budgeting

• Bookkeeping

• Credit and collections

• Clerical support

• Friendly nature

• Accounts payable / accounts receivable

• Administrative support

• Office management

• Office administration

• Mail handling

Work History

Office Manager, August 24, 2020 through March 1, 2023: Boswell & Son Construction Services

• Completed weekly payroll for all employees using QuickBooks Desktop.

• Payment collections, AP/AR, deposits and record keeping.

• Notary Public-conditional and unconditional waivers, performed billing (invoicing), collection and reporting functions for office generating over $3 million annually.

• Performed billing (invoicing), collection and reporting functions for office generating over

$3 million annually.

• Handled all incoming business and client requests for information.

• Tracked and recorded employee’s expenses and reconciled accounts to maintain accurate, and current and compliant financial records.

• Created and finalized contracts for commercial new construction plumbing utility contractor's deals with customers.

• Managed employees in office, supervising workers.

• Received, screened and routed incoming calls.

Leasing Agent and Bookkeeping, 05/19 to 3/26/2020

Spring Cypress Storage Solutions - Spring, TX

• Accounts payable and general ledger postings using QuickBooks.

• Leasing storage units with contracts.

• Accounts receivable in Site Link software for storage facilities.

• Marketing

• Visual security check “walk thru” of property daily. Office Manager, 02/2007 to 04/2019

Sargent Plumbing, Inc. – Tomball, TX

• Completed weekly payroll for 21 employees using QuickBooks.

• Payment collections, AP/AR, deposits and record keeping.

• Notary Public-conditional and unconditional waivers for contractor releases and supplier releases for progress payments.

• Performed billing (invoicing), collection and reporting functions for office generating over $3 million annually.

• Administered CRM and company database, including troubleshooting, maintenance, updates and reports generation.

• Handled all incoming business and client requests for information.

• Improved office operations by automating client correspondence, record tracking and data communications.

• Compared vendor prices to ensure optimal savings.

• Tracked and recorded employee’s expenses and reconciled accounts to maintain accurate, current and compliant financial records.

• Created and finalized contracts for commercial new construction plumbing utility contractor's deals with customers.

• Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.

• Managed employees in office, supervising workers.

• Received, screened and routed incoming calls.

Principal Photographer, 02/2004 to 11/2006

Jennifer's Fine Photography – Houston, TX

• Studio photographer for individual portraits and wedding formal portraits.

• Location wedding event portraits.

• Organized color film to be sent for processing to laboratory.

• Compiled and assembled proof books for customer.

• Mixed chemicals for processing black & white as needed.

• Bookkeeping for studio.

• Processed black and white negatives as needed.

Photography Laboratory Manager, 09/1997 to 01/2004 Pound's Photographic Lab, Inc. – Houston, TX

• Managed 20 employees.

• Custom printed enlargements and portraits using a stand up enlarger.

• Portrait and wedding photography.

• Bookkeeping for Laboratory.

• Processed black and white negatives as needed.

Photo Lab Technician, 01/1990 to 01/1997

Phase IV Photographics– Houston, TX

• Studio and location Photographer mainly schools pics.

• Processed color and black white negative film.

• Process and mounted slide film.

• Bookkeeping for Laboratory.

President/Owner, 01/1982 to 01/1989

Hour Darkroom, Inc. – Tomball, TX

• Owned and operated a Laboratory and Studio.

• Photographer for wedding and portraits.

• Film processing.

• Chemical mixing for processing negatives.

• Laboratory bookkeeping.

• AP and AR.

Secretary, 12/1972 to 12/1978

Mike Guidry – Magnolia, TX

• Wrote, reviewed and shared error-free letters, memoranda and other business correspondence.

• Maintained fully functional office equipment and well-organized supplies to enhance team productivity.

• Performed office related support tasks and clerical functions. Education

Duncan High School - Duncan, OK

As part of the curriculum, I took secretarial and bookkeeping courses offered. Bookkeeping Course, 2006

Tomball Community College - Houston, TX

Basic Computer Skills, 2006

Tomball Community College - Tomball, TX

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