Business Support Administration
Resume:
Ambivatee Davica Lakhan
Ocala, FL
34480
****************@*****.***
Dear recruiter:
I am a highly motivated business support personnel with twenty-five years experience in various fields of work. I am a quick learner and prepared to work hard to be an invaluable contributor to your company. My academic qualifications combined with experience and a high degree of reliability and loyalty allows me to be an asset to any organisation I work for. I am certain that my addition to your team will benefit your organisation and I am eager to learn more about your organisation.
Enclosed is my resume for your review, I am open to any discussions. Should you require any more information, do not hesitate; I am available for contact at any time, though call, text and email is the best way to reach me.
Sincerely,
Ambivatee Davica Lakhan
AMBIVATEE DAVICA
LAKHAN
Address:
12 Chestnut Run
Ocala, Florida
34480
Phone:
Email:
ambivateedlakhan@gmail.
com
Business ProfesProfile
Highly motivated business support professional with 25 years’ experience in the Oil and Gas Industry. A
holder of a Master’s in Business Administration (First class Honours)
Academic Qualifications
Anglia Ruskin University
August 2017 - Present Masters Business Administration
(Distinction-First class Honours)
Modules studies were as follows:
● Financial Statement Analysis
● Project Management
● Marketing Design and Innovation
● Organisational Behaviour
● Dynamics of Strategy
● Strategic Marketing Management
● Entrepreneurship and Innovation
● Organisational Development
● Executive Leadership
Anglia Ruskin University
August 2014 - Bachelor’s in Business Management –
Anglia Ruskin University - upper second-class honour Modules studied were as follows:
● Effective Team and Performance Management
● People Organisation and Management
● International Business
● Performance Management
● Team and Team Working
● Systems and Operations Management
● Business Economics
● Intercultural Business
● Organisational Change Management
● Strategic Management in action
● Sustainable Management Futures
August 2019 - Present Associate Degree in Theology ADDITIONAL SKILLS
● Certified and proficient in Microsoft Office Suite - Excel, Power Point, Word, Outlook and SharePoint
● Proficiency in SAP
● HSE – Awareness
● Fire Warden Training
● CPR Training
● Defensive Driving
PROFESSIONAL EXPERIENCE:
Petroleum Company of Trinidad & Tobago Ltd.
Petrotrin Fields – 1997-2018
Key Responsibilities as a clerk at Petrotrin’s various departments in Santa Flora, Forest Reserve, Fyzabad, Penal, P-a-P and Point Fortin were as follows:
● Lands and Legal Department
● Well servicing
● Drilling and Workover
● Procurement Department
● Medical
● HSE
● Operations Support
● Contracts
● Maintenance Department
● Custody Transfer
● Transport
● Laboratory Services
Duties and responsibilities:
● Preparation of Time exception reports
● Monthly Reporting
● Management of office supplies
● Data Entry WIS – Production Reporting and
analysis
● Preparation of Contract documents and
management (Scope, creation of Purchase
Requisitions, Contractor invitation and bid (RFQ)
etc.
● Basic accounting duties including expense
reporting invoices and purchase orders.
● Uphold confidentiality standards across all
communication and documentation platforms.
● Ministry of Energy Reporting
● Preparation and proofing of documents (Letters
and Memos), appropriate treatment of issues and
alerts leaders on high priority/deadline items.
● Provides efficient receipt, handling, dispatch,
response, treatment and filing of all incoming and outgoing correspondence
● ALL in accordance with Petrotrin’s approved
Policies and Procedures.
Transport Services – Clerk
● Ensures compliance and management of fuel
consumption as well as preparation of monthly
reporting of same.
● Oversees and coordination all office activities, inclusive of mail, acquisition and monitoring of office supplies and equipment as well as direction to office personnel
● Managed contractor payments ensuring
compliance in accordance with stated contractual
agreements for Taxi Service desk as well as heavy
Truck Transport (Trucks, trailers, Crain and other heavy equipment). Ensuring appropriate checks and
balances for payment and corresponding SAP
entries. Coordinating payment with our internal
Accounts Departments and documentation.
● Coordination of Safety Meeting and
presentation of Safety Talks.
● Basic accounting and bookkeeping for the
Department (Petty cash)
● Maintain contacts, networks and liaisons across
the organisation and externally.
● Minute talking at official meetings.
● Time Keeping – Monthly and weekly
● Manpower Report for the department.
Petroleum Company of Trinidad & Tobago Ltd.
Administrative Support to the following Executive
Personnel:
● Manager, Financial Accounting
● Manager, Management Accounting
● Manager, Treasury and Risk Management
● Manager, Industrial Relations Compensation
and Benefits
● Executive Assistant to: Chief Financial Officer
Petroleum Company of Trinidad & Tobago Ltd.
Department: COMPENSATION AND BENEFITS
DEPARTMENT
Position – Human Resource Assistant.
Administrative support to Head Benefits Department Responsibilities:
● Management of Outlook Calendar and timely
reminders to the executive
● Arranging meetings – Meeting notices, securing
location, refreshment, setup laptop and projectors, timely reminders or cancellations etc.
● Proofing documents and high priority/deadline
items
● Oversees confidential files and communication
● Oversees dispatching and handling of mail
internal and external
● Liaise with external parties re: Union
Representatives.
● Quality Office Management systems
● Procurement of offices supplies and delivery
(SAP entries)
● Undertakes any other assignments required
from time to time, to fulfil the job purpose
● Point of contact for incoming calls; managed
calls with courtesy and passed on messages with
accuracy.
● Coordination of Employee Daycare
Payments
● Verification of employee’s personnel and
recipient eligibility (date of birth and age), making the appropriate entries on SAP for salary deduction and appropriate treatment of issues, researched as necessary.
● Coordination of Companies Vacation Homes for
employees
● Prepare documentation for employees who
qualify and appropriate entries for salary deduction on SAP software and appropriate treatment of
issues researched as necessary.
● Preparation of Time exception Reports and
Monthly Reporting.
Petroleum Company of Trinidad & Tobago Ltd
Department: SALARY ADMINISTRATION
Position: Human Resource Assistant
Responsibility:
● Provide efficient receipt, handling, dispatch,
response, treatment and filing of all incoming and outgoing correspondence
● Maintain of Access database for all incoming
P1001 and P-173 documents – Acting forms and
dispatch to Human Resource Analyst for payment
● Maintenance of listing of Retiring Employee
Personnel and management of listing on a
month-to-month basis ensuring the relevant
documents are prepared.
● Office Management Systems etc.
Petroleum Company of Trinidad & Tobago Ltd.
Department: EMPLOYEE RELATION
Position: Human Resource Assistant
Responsibility:
● Confidentiality
● Update of Attendance Register
● Preparation of Monthly Court listing
● Work Stoppage Reports
● Time off request from Union officials attending
Meetings and Industrial Court Matters.
● Costing of Telephone Bills
● Handling of Industrial Court Notices and Ministry of Labour letters and then dispatched to Department personnel upon receipt.
● Management of Company Internal Meetings and
Conciliatory Meetings at Ministry of Labour
● Receipt of Court Direction from Bailiff
● Court appointments and reminders via Outlook
● Update of Department database for Companies
Grievances and Disciplinary Matters
● Use of SAP Software to order office supplies
● Coordination of ER Notices and
correspondences with the OWTU and other Union
Officials.
● Preparation of Time exception Reports and
Monthly Reporting.
Heritage Petroleum Company Ltd. (December 2018
- March 2022)
– Executive Assistant to Chief Financial Officer
- Technical Assistant – Supply Chain Management
Reported to Supply Chain Manager
Major Achievements:
● Developed and maintained the Document
Management System and other related systems
across the SCM department and interfaced with
cross functional teams
● Facilitate review, tracking and timely submission of All documents that required digital approvals via DocuSign Software as well as hard copies.
● Performed the role of coordinator between SCM
Procurement Team and the Procurement Disposal
and Advisory Committee (PDAC) and monitored the
workflow for the process without supervision.
● Attendance at All companies’ events and
departmental meetings.
● Creation of Purchase requisitions, service
entries and maintain SCM cost centre via the use of SAP Software
● Management of ALL HR issues, training,
vacation leave and sick leave for a staff of 26
persons.
● Reporting to the Ministry of Energy in
accordance with the State Enterprise Performance
Monitoring Manual.
Ecosol Services Limited (April 2022-April 2024)
Administrative Assistant with All HR Responsibilities inclusive of the following:
● Processing of timesheets on a monthly basis
● Input OT hours
● Review annual, sick, casual leave and other
entitlements and accrual usage in accordance with Policies and Regulations.
● Identify and update payroll discrepancies prior to monthly Payroll Close.
● Follow-up with employees for OT, retroactive pay, other timesheet issues.
● Review various timekeeping reconciliation reports to flag exceptions.
● Update of NIS and all other adjustments pertaining to payroll
● Gratuity calculations and payments
● Issue of Company Loans
● Monitoring of Medical Plan and payments
● NIS Payments for sick leave, maternity and related forms
● Scan, file, and maintain official documentations and internal timekeeping records.
Additional duties:
● Receipt and Payment of incoming invoices via written cheques and cash
● Update of Petty Cash Log
● Issuing of Purchase Orders
● Ordering of office Supplies
● Recruitment via Caribbean Jobs
● Telephone interviews prior to official interviews
● Manpower monitoring (Shift rostering and call out of of employees as and when required)
● Employees queries and issues etc
Interests
● Motivational speaking and mentoring
● Volunteer work/Church participation
● Travel and outdoor activities
● Cooking
Reference
Ian Bisnath
Telephone contact : 908-***-****
Anthony Solomon
Registered Nurse
Telephone Contact: 352-***-****
Natasha Singh
Heritage Petroleum Company Limited
Category Manager - Procurement Department
Email: *******.*****@********.**.***
Contact this candidate