HR Administrative

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PALLAVI SAKHARE

Saginaw, Michigan ***** Phone: +1-248-***-**** Email: *******.*********@*****.*** Professional Summary:

With more than 8 years of experience and a solid 4.5 years of experience of working for Senior executives in Volkswagen as Administrative assistant / Secretary / Personal Assistant, managing office work responsibly while maintaining confidentiality in fast paced environment, I am confident that I will excel in the challenges offered to me and will significantly contribute to the organization. Achievements: Performance Incentives in VW due to Exceeding Expectations: 2011: 150%/150%

2012: 150%/150%

2013: 125%/150%

2014: 110%/110%

Achievements: Honorable Mention Award in Feb., Sep., Dec. 2023 and April 24, and Star Recipient Award in Mar. 24 at ARO

Proficient in Tools:

• Asana, Slack, Notion, Google Suite, MS (Excel, Word, PowerPoint), Kinemaster, Canva, Camtasia, Eventbrite, Survey Monkey, Zoom

• SAP Custom tools for Order tracking and reimbursement tracking and monitoring

• Oracle Custom tools for placing customer orders and shipment tracking Personal Core Competencies:

• Management and organizational skills

• Problem solving skills

• Excellent interpersonal skills

• Written & verbal communication skills

• Ability to handle pressure and meet

deadlines

• Result driven

• Handle confidential and personal data

• Flexible, reliable, detail oriented

• Taking initiatives

• Time management

• Willingness to learn

Professional Experience:

Saginaw Valley State University, Saginaw, Michigan (Feb 2022 to Present) Secretary of Faculty Association (FA) & Office Coordinator of Carmona College of Business (CCB)

· Assistance to the FA Executive in the Planning, execution, and management of the operating and financial affairs of the organization.

· Plan and execute FA Banquet Annual Award Event and FA Election

· Assist with FA Membership, dues & monitoring Budget and preparing reports and verify any discrepancies with MEA coordinator.

· Updating database of 1st & 2nd year faculty orientation

· FA Scholarship (Endowed, Chrysalis) processing and recognizing the winners in FA Banquet

· Prepare and publish FA Calendar, FA Handbook and FA Executive Board & General membership minutes & agenda

· Setting up CPR Task force, Floor Representatives, Standing Committee, and Department Chairs meetings and Luncheons

· Visa processing for Faculty and Staff

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· Following the process of Curriculum Ratification and Grade Grievance hearing

· Updating the list of FA Executive Board members, Standing Committee, Grade Grievance, Floor Representatives, Faculty list (members & non-members)

· Digitalizing decades old FA documents

· Advising committee member of South Asian Student Association (SASA) o Initiated & executed Welcome event and Holi Fest for SASA

· Successful execution in search of a candidate for search committee

· Assisting Faculty members with their projects in word, excel, flyers, posters, videos, and surveys and for Presentation videos e.g. for Accreditation Conference

· Setting up of offices of new faculty members in Spring/Summer semester

· Scheduling and supervision of student workers and tracking of ultra-time and budgeting.

· Successful management of Office supplies/equipment/environment for faculty offices

· Maintaining schedules/syllabus of faculty members for every semester for Audit purpose

· Setting up zoom meetings in the conference rooms and reserving labs, classrooms

· Proctor make-up exams & Assisting Faculty with printing, copying, tying, proofreading, scanning.

· Helping Faculty member’s students in case of any system/technical issues.

· Maintain filling system and confidentiality of the documents/materials of FA

· Provide Support in case of any Delegates and backup assistance for co-workers when necessary. Reference: Dean Jayati Ghosh, Carmona College of Business Abuse Refuge Org, Ohio (Sep 2021 to Present) Volunteer- Remote Coordinator – Human Resource (Feb 2022-Present)

· Tracking headcounts & Prioritizing roles of all departments in system “Notion” regularly

· Updating Honorable mention award announcement weekly

· Updating ARO Star recipient and ARO Leadership Star on regular basis

· Minutes for Human Resource weekly meeting

· Provide backup assistance if required.

Coordinator – Corporate Administration (Sep 2021- Feb 2022)

· Oversee a global team of administrative assistants allocated to multiple departments.

· Manage department skills & resource forecasting in collaboration with other departmental heads.

· Prioritize tasks, allocate resources and responsible for planning & tracking using Asana.

· Responsible for performance reviews and employee of the month program.

· Monthly executive director presentation for resource turnover and program updates. Reference: Nicole Leonard - HR Manager and Kelly Dehn - Global Executive Director, Abuse Refuge Org. Indian Association of East Central Michigan (IAECM) Organization (May 2019- Present) Volunteer Board Member

· Schedule, plan & execute all cultural events.

· Proofread & monitor IAECM website iaecm.org also assists in managing online platforms.

· Content creations, Flyers & event promo/teaser videos for upcoming events

· Chair -Decor Committee

o Brainstorm designs with a team and create those designs within a given budget. o Be available to help set up, execute & wind-up events. o Be a point of contact & coordinator for vendors. 3

· Chair- Entertainment Committee ( Kids & Adults)

o Plan out age-appropriate entertainment acts for the event within given time. o Creating music files & mash-up audios and coordinating to ensure performance flow. o Assist in executing the cultural part of the adult segment.

· Encourage & retain local talent.

· Outreach all events on various social media platforms.

· Mentor Youth Committee

· Strategies to attract Diverse communities and encourage membership & engagement. Reference: Amrit Kochar, President IAECM

Chinmaya Mission, Saginaw MI (Mar 2019 to Present) Volunteer on Weekends Teacher & Coordinator

· Establishing and enforcing rules of behavior for students in the classroom

· Preparing lessons, units, and projects to complete learning objectives with use of relevant technology

· Adapting teaching methods and materials to meet the interests and learning styles of students.

· Working with students one-on-one when they need extra help or attention.

· Preparing an annual Newsletter which includes participation and performances of students on a variety of events, also feature other important cultural programs.

· Creating Flyers for upcoming events

· Maintaining database

· Taking minutes for monthly meetings

Reference: Manjusha Malewar, Supervisor & Administator Willsub/PCMI/Edustaff (Nov 2021 to Feb 2022)

Substitute Teacher K-12

· Follow lesson plans provided by the regular teacher to create a cohesive and consistent learning experience for students.

· Manage the classroom effectively to encourage student participation, minimize distractions and maintain a positive learning environment.

· Adapt teaching methods to fit the needs of each individual student.

· Supervise students in and out of the classroom, including in the halls, on the playground and in the cafeteria.

· Provide in-class and at-home assignments based on the available lesson plan. Saginaw Township Community Schools, Saginaw MI (Aug 2021 to Feb 2022) Hemmeter House Childcare Aid

· Supervising 35+ students every day.

· Ensuring students have a safe, healthy, hygienic and happy environment.

· Lead a variety of creative and educational activities, and games to keep the students engaged.

· Keeping records of each child’s progress, interests and any problems that may occur.

· Maintaining contact with the children’s parents and contacting them in case of an emergency. Reference: Kathy Buter, Site Supervisor, STCS

4

Volkswagen India Pvt. Ltd, Chakan, India (Mar 2010 to Oct 2014) Administrative & Technical Assistant / Secretary to Mr. Goransch, Vice President, Logistics (Aug 2013 to Oct 2014 - Assistant Manager)

· Preparation of Production communication, Executive Management report for MIM (Management Information Meetings & Board review meetings involving Director, Vice President (VP) and Managing Director (MD)

· Leadership Task list tracking and follow up for action and closure.

· Monitor and Control Logistics Head count, Resource management & organization structure updates

· Leadership by taking initiative to implement department wide Process of Induction Program, Plant Tour, HR engagement and manage Town Hall within Logistics department.

· Orientation and on boarding of new international employees from Germany

· Preparation & Release of Logistics department monthly Newsletter

· (Employee Engagement Activity) Opinion barometer Champion - root cause analysis & measures for Logistics to improve participation & index.

· Human Resource activities like Preparation & coordination of Talent Pool, Leadership qualification

· Preparation of Management report & Board reports in absence of Technical Assistant of Plant Head

· Foreign Service agreement/contracts and check list

· Leading team building activities like Team Culture (Projects: Cooking Fiesta, Rewards & Recognition and Festival of India)

· Team Building /Organizing Sport events for Logistics departments like Cricket sport tournament.

· Quality assurance activities like 5S Audits

· Admin. Assistant to Mr. Steinicke & Mr. Mohme - sub HODs of dept. o Organizing and managing Executive meetings (Teleconferences and Video Conferences) o Organizing Business Trips and reimbursements

Reference: Enno Fehse, Director, Volkswagen, Germany. Administrative & Technical Assistant to Mr. Fehse, Director, Logistics

(Mar 2011 to Jul 2013 - Officer)

· Preparation & Coordination of Executive Management reports

· Controlling IT Asset budget & Manpower budget and Stationery

· Manage and organize department weekly meeting.

· Capturing details minutes of meetings, actions, and publishing with owners

· Monitor and control department cost like telephone usage and escalations if required.

· Setting up facilities new conference rooms (Vento and Polo), equipment procurement

· Monthly update of Organization chart of Logistics

· Admin. Assistant to Mr. Kaufhold & Mr. Mohme - sub HODs of dept. o Organizing and managing Executive meetings (Teleconferences and Video Conferences) o Organizing Business Trips and reimbursements

Administrative & Technical Assistant to Mr. Weinstock, HOD, Logistics

(Mar 2010 to Feb 2011 - Officer)

· Translation from German to English

· Organizing events, Team Building & Workshops

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· Support for Delegates including Invitation Letter, Transport, BM (Purchase Order) & Business Lunch & Dinners

· Setting up Logistics Meeting room Touran

· Admin. Assistant to Mr. Klein - sub HODs of dept & 16 Foreign service employee (FSE) of Logistics Portescap, Mumbai, India (Feb 2007 to Jan 2008)

Executive-Customer service (German)

· Hands-on translation of technical documents from (Testing of motors, Specification of motors, Safety instructions - First Aid equipment). (German to English translation)

· Hands-on translation of non-technical documents (Invoices and advice of settlements). (German to English translation)

· Managed and Scheduled orders for European Clients from Germany, Switzerland, Austria, The Netherlands

· Experience of Client facing role

· Quality inspection and documentation of reports of damaged motors

· 100% success in resolving payments issues.

· Fluent communication in German for warranty calls and handling shipments problems

· Excellent in handling Customer service calls with clients for better business relationship Gurukul Institute-FACT, Mumbai, India (Jun 2006 to May 2007) German Trainer:

· Conducting training

· Developed and implemented creative programs for better understanding. Linguistics Skills:

English German Hindi Marathi

Education:

• G1, G2, G3, M1 German language levels from Goethe Institute, Mumbai

• Diploma Course in German from University of Mumbai

• Bachelor of Engineering in Electronics and Telecommunications from Father Agnel, Mumbai Special Trainings and Workshops Attended:

• Title IX

• Ambassador 101

• Mental Health -1st Aid.

• Phishing Foundation

• Implicit Bias

• Building supportive communities

• Security Awareness

• Clifton Strength

• Conflict Management

• Constructive Communication

• Corporate Finesse Part 1 and 2

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• Email Etiquettes

• Germany for Indians Intercultural Training

• Love the detail.

• MS Excel Advance

• MS Outlook

• MS PowerPoint Advance

• Opinion Barometer Champion

• Presentation Skills

• Problem Solving Skills workshop

• Self and Time Management

• Team Building Part 1 and Part 2

• VW Production System

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