Accounts Payable Specialist
Resume:
SELENA ZUNIGA
ACCOUNTS PAYABLE SPECIALIST
CONTACT
******.******.*@*****.***
PROFILE
Experienced leader of people and manager of tasks, with a demonstrated history of working in the accounting industry. Skilled in Microsoft Excel, coaching, account reconciliation/review, and the development of new processes. I’m looking for an accounting position, with room for growth and experiance, in company that I can bring my positive attitude and skillset to. SKILLS
Leadership
Advanced MS Excel
New Process Creation
ASANA
FRONT
ADP
POS systems
Sage ERP Mas 200
Process/Staffing Efficiencies
AP Management
EXPERIENCE
Accounts Payable Specialist Lead
January 2022 – June 2023: Ecommerce Brands (ECB) DBA AutoAnything Brands
• Process invoices and credit memos as needed (high volume)
• Collaborate with vendors and internal departments to ensure timely payments of all invoices
• Increase the percentage of invoices paid on time
• Analyze metrics to improve the invoice process
• Assist in continuous improvement of the procure-to-pay cycle
• Perform weekly payment processes for all vendor accounts
• Complete a review of payment batches to ensure accurate payments and reduce the risk of overpayments
• Reduce aged (late) balances and ensure accurate reporting of payables
• Update components of the cash actuals and projection, as assigned
• Setup electronic payments in the bank
• Maintain a 2-business-day response time on all vendor inquiries
• Analyze and report daily metrics as they relate to the inquiry, payable, or cash processes
• Enter, match, and apply credit card transactions to relevant invoices on the vendor subledger accounts
• Monitor shipped/not invoiced and returns/not credited reports and request invoices/credits as needed
• Exercise judgement when resolving variances between company and vendors’ records
• Complete P&L (profit & loss) reports as assigned
• Complete Balance Sheet account reconciliations as assigned
• Problem-solve and propose resolution of variances in assigned P&L Reports or Balance Sheet Reconciliations
• Other reasonable activities required by management/leadership Accounts Payable Specialist
January 2019 - January 2022: AutoAnything Brands
• Navigated payment priority challenges through tight cash challenges
• Managed 100+ accounts, based on business priorities to meet business and vendor expectations.
-Ensured priority vendor accounts were actively communicated with and had monthly reconciliations of their accounts and monitored any open returns and credits.
- Ensured all other vendor accounts were actively communicated with within 3 days of initial contact and performed account reconciliations every 4 weeks.
REFERENCES
Tamara Hendricks
• Accounting Manager (Ecommerce
Brands (ECB), DBA AutoAnything
Brands)
• Relation: Recent Manger @ AA/ECB
AutoAnything/ECB
Phone # 208-***-****
Jenetta Kregel (AutoAnything)
Controller
Relation: Current Mgr. @ AutoAnything/ECB
Phone # 734-***-****
David Merrick (Synoptek)
Controller
Relation: Past Mgr. @ Vitalize & AA/ECB
Phone # 208-***-****
Nicole Eblen (Sprouts Famers Market)
Administrative Coordinator
Relation: Past Manager. @ Sprouts Farmers
Market
Phone #858-***-****
Desiree Turchan (Personal Reference)
Associate Store Team Leader
Relation: @ Whole Foods
Phone # 619-***-****
- Ensured that all Vendor Account information was up to date & accurate.
• Identified, communicated, and worked with IT to fix several OS/AP issues
• Communicated with our Customer Service and Sales teams when invoice or vendor account needed further investigation and information for processing
• Able to learn new processes and systems on the fly in order to help the team reach goals.
• I always brought a positive attitude and assisted the team in whatever way I could
Accounting Clerk
November 2018 – January 2019: AutoAnything Brands
• Created and maintained spreadsheets
• Operated data terminals and other standard office equipment
• Performed clerical work and interoffice support which included receiving and processing mail
• Invoice review and data entry for all received invoices
• Noted any issues that would keep an invoice from being processed and then distributed the invoices to the correct Vendor Account Managers for them to research and correct for entry.
• Assembling, sorting and tabulating codes and filing data Assistant Administrative Coordinator/Assistant Scan/ Receiver
April 2016 - September 2018: Sprouts Farmers Market
• Consistently demonstrate a positive attitude, organizational skills, high level of accuracy, attention to detail, time management skills, and willingness to learn new products.
• Collected, verified, and distributed cash tills and change drawers daily
• Totaled all checks, cash, credit cards, and create reports of any variances daily for all cashiers and registers in the store.
• Oversaw the balancing of the store safe and created refund reports
• Prepared bank deposits, change orders and recorded all data for cash, checks, food stamps, WIC instruments and credit cards and vendor coupons.
• Documented any variances and helped management maintain front end security to control cash, shrink.
• Maintained all employee punches/shifts for the store to ensure accuracy and timely entry to meet payroll deadlines
• Facilitate the hiring, onboarding, and initial training of new employees
• Processed internal transfers and job/pay changes
• Helped plan and execute team building and recognition events
• Organized and maintained all store invoices and employee files and ordered all store office supplies.
• Remained informed of sales and ad items, as well as maintain grocery product knowledge to be able to assist customers and other departments in the store.
• Analyzed total scanning programs to properly maintain necessary reports and schedules and be able to understand and effectively use billing and accounting processes and principals
• Conducted daily, weekly, and monthly price changes, including changing shelf signs, tags and any special promotional signage.
• Used various systems to monitor/audit signage and system pricing accuracy weekly and monthly. Ensuring that the store is able to pass internal and external price integrity audits to meet state weight and measures standards.
EDUCATION
San Diego State University
May 2000- August 2001
Coursework toward a Bachelors in
Liberal Studies.
San Diego High School
1997-1999
• 1 year as Key Club President
• California Golden State Exams
Academic Excellence Awards-
Honors in Composition
• Journalism
• Honor Roll
• Pep Club
• Although this position was a back-end function, it did require being out on the sales floor often. As such I maintained a knowledge of all products and policies to be able to provide the highest level of knowledgeable and friendly customer service to Sprouts customers, fellow team members and vendors.
• Maintained, organized all tag and signage supplies for the Scan Department.
• Communicated any deviations or inconsistencies from pricing SOPS by various departments to their respective manager.
• Communicate departments that show signs of patterns to Store Leadership to help facilitate extra help for those areas. Head Cashier
October 2011- April 2016: Sprouts Farmers Market
• Ensured excellent customer service through proactively monitoring the front-end areas, cashiers and courtesy clerks and provided needed direction and support to the staff.
• Provided customer assistance for escalated payment issues, returns or general customer satisfaction complaints.
• Ordered, organized and maintained all front-end supplies.
• Created cleaning schedules for the customer facing areas and parking based on staffing and business needs.
• Monitored cash levels to maintain safety and process audits of the exiting tills daily to ensure accuracy.
• Trained all new hires on front end systems and procedures. Coached employees as needed when errors were found to make sure that all employees understood expectations and were able to perform their duties to the highest standards.
• Scheduled and oversee the proper executions of meal and rest breaks to align with state compliance and business needs.
• Actively fostered relationships between other store departments by offering assistance when business slowdowns occurred to ensure efficiency and productivity.
• Communicate departments that show signs of patterns to Store Leadership to help facilitate extra help for those areas.
• Actively communicated with store Leadership to ensure smooth opening and closing of the store registers.
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