Executive Assistant Human Resources

Marissa R. Ferrer

Houston, Texas *****

281-***-**** ***************@*****.***

Executive Assistant with 20+ years of diverse experience providing professional support to Executives. I have used my previous experiences to fine-tune my skills in supporting executives by being the gatekeeper, maintaining multiple calendars, scheduling and executing events or luncheons, designing presentations, and taking the lead on difficult conversations. PROFESSIONAL SKILLS AND ABILITIES

Business Acumen Results Oriented Communication (verbal and written) Problem Solving Meeting Deadlines Critical Thinking Conflict Resolution Prioritizing Presentation

Planning and Executing Integrity Adaptability

Scheduling Multitasking Self-directing

Decision Making

EXPERIENCE

Detail Oriented

The Kinkaid School February 2016 - December 2022

Executive Assistant to the President/Head of School

• Provide daily support to President/Head of School and Board of Directors

• Liaison between President/Head of School, Board of Directors and rest of staff

• On leadership team that lead Capital campaign. Interviewed architects, builders and various contractors.

• Supervisory duties for Maintenance/housekeepers, receptionist and office clerk.

• Assisted IT with employee technology needs.

• Reviewed school-wide and departmental budgets on a quarterly basis with CFO and President/Head of School.

• Regularly reviewed and updated security measures with security team.

• Partnered with Human Resources to oversee and manage onboarding process of new employees. Conducted employee reviews and maintained confidential employee files.

• Recruited, screened and interviewed job applicants.

• Handled employee disciplinary matters.

• Coordinate board meetings and take meeting minutes

• Compose routine correspondence

• Heavy calendar management

• Event planning and execution

• Collection & distribution of various reports

• Basic accounting duties including expense reports and invoices

• Handle confidential matters daily involving staff and/or parents/students Consulate of Austria January 2010 - January 2016

Executive Personal Assistant to the Honorary Consul of Austria

• Provide daily support to Honorary Consul

• Responsible for running personal errands/house management

• Manage payroll for house staff

• Manage passports and visa applications

• Heavy international and domestic travel arrangements

• Coordinate speaking engagements

• Maintain pipeline reports (Salesforce), calendars and contact database

• Assist with matters at Austrian Embassy in Washington D.C. Moody Rambin Interests August 2006 - December 2009 Executive Assistant to EVP of Tenant Rep department, and supporting up to 7 Tenant Rep Agents

• Provide daily support to Executive Vice President and Leasing Agents

• Coordinate company events/parties

• Produce marketing materials

• Coordinate and conduct office space tours for clients

• Reviewed/edited lease agreements

• Maintain pipeline reports, calendars, and contact database

• Process commission checks

• Handle mass-mailings, schedule travel arrangements, and operate Dictaphone Cushman & Wakefield of Texas, Inc. May 2000 - August 2006 Administrative Assistant

• Drafted proposals, reviewed/edited lease agreements

• Produced marketing material/presentation packages for clients

• Handled mass-mailings, heavy dictation

SKILLS

• Experienced and effectively use cloud-based systems - Google Drive Experienced and effectively use MS Office Suite

• Proficient with CRM systems

• Adobe Photoshop, Dropbox, Salesforce, Calendly, Expensify, Trello, Asana, Access, Zoom, Teams & Slack

• Social Media Management, QuickBooks, SAP Typing speed: 80 WPM EDUCATION

University of Houston

Houston, Texas

1998-2000

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