A Team Office Management
Resume:
SAJID SYED ISMAIL
Marine Vessel Operation Executive/Logistics/ SAP MOMS
Phone: +966*********/+917*********
Personnel Email: ***************@*****.***
EX-ARAMCO SMP EMPLOYEE(MARINE)
Personal statement: An efficient, organized, and approachable person who is always willing to work as a team. Possessing fast and effective Marine vessel operational skills and having a strong background experience with vessel operations and having knowledge of the latest office management techniques and experience of using specialist Aramco SAP software packages internal and as well Aramco external portal (MOMS) Always happy to do mundane office duties as well as the more exciting work. Having a comprehensive understanding of attending meetings, preparing agendas, and maintaining departmental electronic and manual systems. Presently searching for a suitable Marine vessel operational Superintend job with an exciting and progressive company. Academic Qualification
BCA (U) – 2013 – SDM COLLEGE OF BUSINESS MANAGEMENT MANGALORE.
PUC – 2010 – MILAGRESE PRE-UNIVERSITY COLLEGE MANGALORE.
SSLC – 2008 – MILAGRESE HIGH SCHOOL MANGALORE.
Computer Skills
MS. Office – MS Word, MS PowerPoint, MS Excel
Basic Computers
Photoshop
Aramco SAP Portal (INTERNAL & EXTERNAL)
NS5
Cloud Fleet Manager
ABILITIES
Superb organizational and time management skills.
Very high standard of English, grammar, punctuation and spelling.
Trustworthy and able to work in highly confidential environments
Having a fast and accurate typing speed (min 70 wpm).
Articulate with excellent communication and interpersonal skills.
Ability to accurately maintain computerized and manual filing/documentation systems.
Ability to create and maintain effective business relationship with customers.
Ability to work flexible hours.
Excellent interpersonal and coordination skills.
Hardworking, perseverance in work related problems, punctual, enthusiastic. Duties & Responsibilities:
Controlling, maintaining and updating the following records:
Project Quality Plan
Schedule q
Quality Control Procedures
Special Process
Welding Procedure Specification
Quality Management report
RIF Log Request for Inspection
RFI hard and Scan Copies
Summary of MASCO internal NCR log
Surveillance Menu QMIS
Technical Query & log
Instrument Calibration Log & History
Instrument Calibration Log
Internal QMS Document Master List
External DOCUMENT master list
To handle and Prepare all General Correspondences including inter offices memos Documentation and Recording of Information, maintaining files, processing paper works, in Addition to maintaining electronic databases in accordance with business needs
To maintain updated records of all approved documents and their distribution clearly
surveillance menu QMIS
RFI hard scan copies & Technical Query & log & Summary of Masco internal NCR log
Internal Audit Report
Red Line Drawing & IFC Drawing
Inspection Two Weeks Look Ahead
Training Attendance Sheet & Training Calendar
QC Personnel Log
RFI Summary log
Shortlisted CVs File, Document Change Request
Internal QMS Document Master List.
As Built Drawings Log, Drawing Control log
Drawing change control log
Top Management Review Meeting
Schedule for internal Audit & Top Management Reviews\
Internal Audit Summary Report
Corrective Action Request
Document Review Response Sheet (DRR)
Transmittal of Drawings, quality Procedures, related documentation to th contractors, departments, vendors and client.
Submitting Technical Documents for review/approval/information.
External Document Master List.
As Built Drawings Log, Drawing Control log
Drawing change control log
Top Management Review Meeting
Schedule for internal Audit & Top Management Reviews\
Internal Audit Summary Report
Saudi Aramco: Company General Us
Work Experience:
1. BAAS GLOBAL MARINE SERVICE (JUNE - 2022 – till date working) Marine Operations Coordinator and Crewing
• Receiving daily Reports from vessels on daily basis regarding vessel daily activity and updating all vessel movements into Aramco MOMS system, tracking their locations for every movement in a day.
• Following up All vessel operational activities on daily basis
• Following up vessel off/on hire activities
• Vessel crew change and movement monitoring
• Month end all vessel time sheet provide to invoice group for verification.
• Follow up of WBS new version update.
Required vessel’s re-assignment creation.
• Managing pier berthing request for vessels.
• Vessel on/off hire updates, follow up through MOMS.
• Aramco extranet user for applying Aramco ID’s and vehicle stickers.
• Preparing meeting agenda and presentation to be presented in Aramco for monthly meeting.
• Requesting Marlins test and arranging schedules for test with Aramco.
• Requesting temporary pass for crew and technicians and follow up for approval.
• Crew cv review
• Crew cv uploading in MOM System
• Crew sign in and sign out in MOM System
• Crew reliever request in MOM System
• Vessel KPI
• Tracking QSI & CEHA Close out index and following up with shore support team.
• Following up with Q.A for cv approvals in the MOMS.
• Tracking contractor safety index.
2. TMOD VESSEL/BARGE OPERATION ADMIN VESSEL COORDINATOR (2017-2021)
(ARAMCO SUB CONTRACTOR EMPLOYEE)
ARAMCO TANAJIB MARINE DEPARTMENT (TMOD AHTS, W/O & HOOK UP VSL UNIT) OPERATIONS ADMIN VESSEL COORDINATOR / VESSEL TRACKING OPERATOR (VTS)/LOGISTICS/FUEL COMPLIANCE
(Aramco approved Ops. Admin)
EMAIL ID: ***************.****************@******.***
• Receiving daily Reports from vessels on daily basis regarding vessel daily activity and updating all vessel movements into Aramco MOMS system, tracking their locations for every movement in a day.
• Following up vessel operational activities on daily basis
• Uploading the vessel Quarterly Safety Inspection in the Marine Operations Management System (MOMS).
• Following up with the contractor to close all the deficiencies items from QA and unit head QSI.
• Filling contractor injury report in CIRS
• Marine Crew Change and movement Monitoring.
• Month end all vessel time sheet provide to invoice group for verification.
• Dashboard operation generate required vessel’s report.
• Follow up new WBS new version update.
• Required vessel’s re-assignment creation.
• Substitute vessel request and follow up approval processes.
• New vessel procurement creation and follow up approval processes.
• Each day on regular basis analyzing vessel utilization for 24hrs, like whether vessel was on any standby or in operational.
• Updating the vessel delays in MOMs system, which are likely to be the part of vessel operations for example weather stand by user instructions delay, waiting on pier station and all other delays.
• Managing pier berthing request for vessels.
• Vessel on/off hire updates, follow up through MOMS.
• Generating KPI reports and NAOO utilization reports.
• Handling Marline test & preparing marline test certificates.
• Requesting for GPS cards and navigational charts for vessels and having a track on it.
• Support & Teamwork along with my colleagues and all coordinators & supervisors.
• Maintaining all certified papers regarding vessel, any documents related to vessel.
• Creating MPR for new proposed vessels in portal.
• Tracking vessel hiring operation cockpit.
• Tracking all vessel certificates expiry due dates, maintaining a sheet with all due date’s details for each contractor and constantly having a good follow up on day-to-day basis.
• Creating visitors pass to contractors or any official client visiting Aramco premises, according to instruction given by foremen and superiors.
• Regular Interaction with contractors and vessels regarding operational effective activities.
• Reviewing CVs and Forwarding Rig Move office for approvals.
• Additional support to FUEL DEPARTMENT.
• Collecting all data regarding fuel consumption from vessels.
• Monitoring the weekly consumption report and entering all data in ARAMCO main fuel recording sheet for fuel consumption, transfer, receiving FUEL for all TMOD Vessels.
• Generating all reports regarding fuel transactions on monthly basis and as well for yearly stats.
• Also analyzing vessels hike in fuel consumption.
• Coordinating with fuel inspectors and supporting them in all fuel documents and reports.
• Tracking QSI close outs.
• Tracking CEHA close outs.
• Vessel reliability
• Coordinating with Aramco aviation group for flights and choppers bookings for crew and employees.
• Vessel maintenance day plans.
• Planning and coordinating with logistic to meet the requirements.
• Following up regarding Vessel Maintenance Day and the scope of works.
• Reviewing CVs and Forwarding Rig Move office for approvals.
• Tracking the monthly vessel visits.
• Tracking vessel in Lifeline.
• Tracking all the Marine EHSM (Safety Cards, Near Miss, LTI, and MTI).
• Aramco extranet user for applying Aramco ID’s and vehicle stickers.
• Agency coordinating.
3.Mohammed Ali Al Swailem Company
ARAMCO PROJECT. PIPELINE DETECTION AND CORRISON ABQAIQ – KSA (June 2016 – May 2017) OPERATIONS (PMT OFFICE).
Maintain Documents for Transmittal process for project Document.
Maintain Document Control Register / Documents for incoming and outgoing project.
Document
To handle and prepare all general correspondence including inter-office memos, official letters, administrative forms, minutes of meeting, different reports, and e-mails.
According to the company’s quality management system.
Expedite and maintain acknowledgement to transmittal.
Expedite responses to transmittals sent for review / comment.
Response to queries regarding revision Status of issued drawings/documents from engineering/ drafting personnel
Hydro test packages and other miscellaneous project file both soft/hard copies
Manage responses of submittals, reports, and request for information
Enhance the usefulness of the documents of the documents to the people in the organization who need to use it.
External Document Master List
Internal QMS Document Master List
To handle and prepare all general correspondence including inter-office memos, official letters.
Documentation and recording of information, maintaining files, processing paper works,
In addition to maintaining electronic database in accordance with business needs
To maintain updated records of all approved documents and drawings and their distribution clear
Surveillance menu QMIS.
4.AL-BINQUERIA SHYBHA ARAMCO PROJECT.
Admin Assistant 2015 -2016
Maintain Documents for Transmittal process for project Document.
Maintain Document Control Register / Documents For incoming and outgoing project.
Document
To handle and prepare all general correspondence including inter-office memos, official letters, administrative forms, minutes of meeting, different reports, and e-mails According to company's quality management system.
Expedite and maintain acknowledgement to transmittal.
Expedite responses to transmittals sent for review / comment.
Response to queries regarding revision Status of issued drawings/documents from engineering/ drafting personnel
Hydro test packages and other miscellaneous project file both soft/hard copies
Manage responses of submittals, reports, and request for information
Enhance the usefulness of the documents of the documents to the people in the organization who need to use it.
External Document Master list
Internal QMS Document Master list
To handle and prepare all general correspondence including inter-office memos, official letters.
Documentation and recording of information, maintaining files, processing paper works,
In addition to maintaining electronic database in accordance with business needs
To maintain updated records of all approved documents and drawings and their distribution clear
Surveillance menu QMIS.
RFI hard and Scan copies & Technical Query & log. Aramco NCR log & Summary of Masco
Internal NCR log.
5. Mangalore refinery and Petrochemical
(ONGC, Phase III, Expansion Project)
Admin Controller 2014 – 2015
• The role of administrator involves a great deal of multitasking. You will work with teams, oversee the operations within your company, manage groups, coordinate with management, and engage in planning according to the needs of your company. If there are office resources or administrative issues, you will be the person expected to deal with them.
• Management of office equipment.
• Maintaining a clean and enjoyable working environment.
• Handling external or internal communication or management systems.
• Managing clerical or other administrative staff
• Organizing, arranging, and coordinating meetings
• Sorting and distributing incoming and outgoing post.
• Great attention to detail.
• An ability to remain calm under extreme pressure.
Contact this candidate