Follow Up Admin Assistant
Resume:
EXPERIENCE
CEO Admin Assistant, Taqamisr
Attending and writing minutes of Meetings inside and outside Egypt. Booking airline tickets and always search for the cheapest among airline reservation companies and review the airline tickets with airline companies and our company accountant.
Taking appointments for any company meeting and notifying employees.
Make an organization chart and review it with managers.
Writing welcome letters to the new employees in the company.
Reserve Hotel reservations.
Book visa for all company employees.
Sending an email for the company’s annual evaluation.
Work travel approval.
Following up on all the work of the managing director of banks.
Following up on company problems.
Book the company's entertainment day.
Make evaluations for the summer resort and leisure day.
Buy Kazyon coupons and follow up.
Buy Ramadan Yamish and follow up with accounts.
Writing travel reports.
Follow up on the exit of shipments from customs until they arrive at the warehouses.
Contacting to conduct interviews with new employees and follow up with the relevant manager.
Search the Internet pages of companies working in the same field of energy in other companies and send them.
Making adjustments to the managing director’s accounts regarding his travels. Translating all external meetings.
SEPT 2021 – APRIL 2022
Logistic Specialist, Construction Development Center (CDC) WORKING WITH حياه كريمهPROJECT
NEW CONSTRACTION – RENOVATION – UPGRADE
AMBULANCE POINT HEALTH UNIT – HEALTH CENTER - HOSPITALS
My role is to mediate between the company and the engineers on the site and follow up the LAMIA YOUSERY IBRAHIM
Obour City, Cairo · 010 - 0 1220608 · 0 2 - 44 8 4 6 9 9 2 ********@*****.***
progress of business and projects
Follow up on any news and attempt or obstacles that the site is exposed to
Inform the engineers and prepare a weekly report that validates what happened on the site Follow-up messages from the company to all the parties that deal with
Make a file for each project
Follow up with the relevant authorities
CREATING AND UPDATING JULY 2003 – OCTOBER 2016
Office Manager to the Overseas Projects Manager, Arab Swiss Engineering Cement (ASEC)
Organizing overall administration, services, and facilitating in the department
Reviewing & typing all the department communications
Facilitating and arranging the department’s travel plans such as providing transportation, and reserving accommodation
Handling all the per diem responses for the department’s employees who travel outside of Cairo or overseas
Coordinating for any top management visits (i.e. arranging hotel accommodation, meet & assist at airport, receptions, etc.)
Maintaining the filing system for all reports, correspondences, addressed from/ to PMD
Creating and updating the files for the department’s employees
Ordering and distributing office stationery
ORGANIZATIONAL CHANGE OF DEPARTMENT (ASEC ATTITUDE) Office Manager to The Legal Affairs Consultant, Arab Swiss Engineering Cement (ASEC)
Organizing overall administration, services, and facilitating in the department
Reviewing & typing all the department communications
Arranging, scheduling the department’s meetings and taking meeting minutes
Maintaining filing system for all reports, correspondences, addressed from/ to the department
Ordering and distributing office stationery
Handling all the incoming and outgoing letters, scanning and archiving with reference
Preparing for, and writing minutes for all the department-related meetings taking place inside and outside of the company’s premises.
NOVEMBER 1998 — MARCH 2003
Office Manager to The General Manager of Lucent Technologies in Egypt & North Africa, Lucent Technologies (AT&T)
Organizing overall administration, services, and facilitating in the department
Reviewing & typing all the department communications
Arranging, scheduling the department’s meetings and taking meeting minutes
Updating the department’s monthly work chart
Supporting the Partnering & Subcontracting Manager/ The Certification Manager
Assigning tasks to couriers depending on the work needs & status
Facilitating and arranging the department’s travel plans in terms of providing transportation, and accommodation’s reservation
Sending letters to various embassies in order to get visas and travel permits for the employees
Handling all the per diem responses for the department’s employees who travel outside of Cairo or overseas
Reviewing & compiling the department staff’s time sheets
Processing the staff’s vouchers
Organizing and preparing for weekly meetings, and handling any required reports
Coordinating for any top management visits (i.e. arranging hotel accommodation, meet & assist at airport, receptions, etc.)
Maintaining the filing system for all reports, correspondences, addressed from/ to PMD
Creating and updating the files for the department’s employees
Revising and updating the monthly Roadmap & Head Count report
Following up on all the team’s assessments
Following up on the RTP's of the department
Handling all employees’ development plans (i.e. allocating required training courses, registration, and keeping records of obtained certificates)
Ordering and distributing office stationery
Controlling the correspondences addressed either from customers or from any internal departments and making sure it is circulated to the concerned person/department
Collaborating with the company’s other major functional departments to ensure optimum service
Handling all the incoming and outgoing letters, scanning and archiving with reference
Preparing for, and writing minutes for all the department-related meetings taking place inside and outside of the company’s premises
MARCH 1998 — OCTOBER 1998
Secretary to the Executive Vice-President, the Vice President of Exploration, and the Exploration’s General Manager, Amoco Egypt Oil Company JANAUARY 1998 — MARCH 1998
Secretary to the President’s Office, Derxel Oilfield Equipment DECEMBER 1997 — JANAUARY 1998
Secretary to the General Manager, Baroid Oil Company DECEMBER 1996 — DECEMBER 1997
Secretary to the General Manager, F.M.C.G. (A Member of Dallah el Baraka Group) OCTOBER 1996 — DECEMEBER 1996
Secretary to the General Manager, Tamima Tele-Seen JULY 1996 — OCTOBER 1996
Secretary to the General Manager, Pennzoil
MAY 1996 — JULY 1996
Secretary to the General Manager, New Zealand Milk Products JANUARY 1993 — APRIL 1996
Secretary to the Operation General Manger & the Marine General Manager, Smith Lloyd Shilbaya
JULY 1992 — DECEMBER 1993
Assistant to the Human Resources Manager, Smith Lloyd Shilbaya EDUCATION
1997
Bachelor's Degree in German Language & Literature, Faculty of Arts - Cairo University 1992
High School Diploma, Deutche Schule der Beuromerinen SKILLS
LANGUAGE SKILLS:
Arabic – Mother tongue
German – Fluent
English – Very good
French – Good
COMPUTER SKILLS:
Microsoft Office – Excellent
Typing skills – Very Fast
COMMUNICATION SKILLS:
Excellent written and verbal communication skills
Confident, articulate, and professional speaking abilities
Empathic listener and persuasive speaker
Excellent presentation and negotiation skills
TRAININGS & WORKSHOPS
21st Century Secretary
Customer Orientation Workshop
Leadership & Influence for Executive Secretaries & Office professionals
Technical Report Writing
High Performance Communication
Building Relationships – American Chamber Online Course
Communication with Power – American Chamber Online Course (Resolving Conflict - Active Listening - Negotiation - Persuasive Appeals) REFRENCES
Furnished upon request
Contact this candidate