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Follow Up Admin Assistant

Location:
Cairo, Cairo Governorate, Egypt
Posted:
May 29, 2024

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Resume:

EXPERIENCE

APRIL **** – APRIL ****

CEO Admin Assistant, Taqamisr

Attending and writing minutes of Meetings inside and outside Egypt. Booking airline tickets and always search for the cheapest among airline reservation companies and review the airline tickets with airline companies and our company accountant.

Taking appointments for any company meeting and notifying employees.

Make an organization chart and review it with managers.

Writing welcome letters to the new employees in the company.

Reserve Hotel reservations.

Book visa for all company employees.

Sending an email for the company’s annual evaluation.

Work travel approval.

Following up on all the work of the managing director of banks.

Following up on company problems.

Book the company's entertainment day.

Make evaluations for the summer resort and leisure day.

Buy Kazyon coupons and follow up.

Buy Ramadan Yamish and follow up with accounts.

Writing travel reports.

Follow up on the exit of shipments from customs until they arrive at the warehouses.

Contacting to conduct interviews with new employees and follow up with the relevant manager.

Search the Internet pages of companies working in the same field of energy in other companies and send them.

Making adjustments to the managing director’s accounts regarding his travels. Translating all external meetings.

SEPT 2021 – APRIL 2022

Logistic Specialist, Construction Development Center (CDC) WORKING WITH حياه كريمهPROJECT

NEW CONSTRACTION – RENOVATION – UPGRADE

AMBULANCE POINT HEALTH UNIT – HEALTH CENTER - HOSPITALS

My role is to mediate between the company and the engineers on the site and follow up the LAMIA YOUSERY IBRAHIM

Obour City, Cairo · 010 - 0 1220608 · 0 2 - 44 8 4 6 9 9 2 ad506r@r.postjobfree.com

progress of business and projects

Follow up on any news and attempt or obstacles that the site is exposed to

Inform the engineers and prepare a weekly report that validates what happened on the site Follow-up messages from the company to all the parties that deal with

Make a file for each project

Follow up with the relevant authorities

CREATING AND UPDATING JULY 2003 – OCTOBER 2016

Office Manager to the Overseas Projects Manager, Arab Swiss Engineering Cement (ASEC)

Organizing overall administration, services, and facilitating in the department

Reviewing & typing all the department communications

Facilitating and arranging the department’s travel plans such as providing transportation, and reserving accommodation

Handling all the per diem responses for the department’s employees who travel outside of Cairo or overseas

Coordinating for any top management visits (i.e. arranging hotel accommodation, meet & assist at airport, receptions, etc.)

Maintaining the filing system for all reports, correspondences, addressed from/ to PMD

Creating and updating the files for the department’s employees

Ordering and distributing office stationery

ORGANIZATIONAL CHANGE OF DEPARTMENT (ASEC ATTITUDE) Office Manager to The Legal Affairs Consultant, Arab Swiss Engineering Cement (ASEC)

Organizing overall administration, services, and facilitating in the department

Reviewing & typing all the department communications

Arranging, scheduling the department’s meetings and taking meeting minutes

Maintaining filing system for all reports, correspondences, addressed from/ to the department

Ordering and distributing office stationery

Handling all the incoming and outgoing letters, scanning and archiving with reference

Preparing for, and writing minutes for all the department-related meetings taking place inside and outside of the company’s premises.

NOVEMBER 1998 — MARCH 2003

Office Manager to The General Manager of Lucent Technologies in Egypt & North Africa, Lucent Technologies (AT&T)

Organizing overall administration, services, and facilitating in the department

Reviewing & typing all the department communications

Arranging, scheduling the department’s meetings and taking meeting minutes

Updating the department’s monthly work chart

Supporting the Partnering & Subcontracting Manager/ The Certification Manager

Assigning tasks to couriers depending on the work needs & status

Facilitating and arranging the department’s travel plans in terms of providing transportation, and accommodation’s reservation

Sending letters to various embassies in order to get visas and travel permits for the employees

Handling all the per diem responses for the department’s employees who travel outside of Cairo or overseas

Reviewing & compiling the department staff’s time sheets

Processing the staff’s vouchers

Organizing and preparing for weekly meetings, and handling any required reports

Coordinating for any top management visits (i.e. arranging hotel accommodation, meet & assist at airport, receptions, etc.)

Maintaining the filing system for all reports, correspondences, addressed from/ to PMD

Creating and updating the files for the department’s employees

Revising and updating the monthly Roadmap & Head Count report

Following up on all the team’s assessments

Following up on the RTP's of the department

Handling all employees’ development plans (i.e. allocating required training courses, registration, and keeping records of obtained certificates)

Ordering and distributing office stationery

Controlling the correspondences addressed either from customers or from any internal departments and making sure it is circulated to the concerned person/department

Collaborating with the company’s other major functional departments to ensure optimum service

Handling all the incoming and outgoing letters, scanning and archiving with reference

Preparing for, and writing minutes for all the department-related meetings taking place inside and outside of the company’s premises

MARCH 1998 — OCTOBER 1998

Secretary to the Executive Vice-President, the Vice President of Exploration, and the Exploration’s General Manager, Amoco Egypt Oil Company JANAUARY 1998 — MARCH 1998

Secretary to the President’s Office, Derxel Oilfield Equipment DECEMBER 1997 — JANAUARY 1998

Secretary to the General Manager, Baroid Oil Company DECEMBER 1996 — DECEMBER 1997

Secretary to the General Manager, F.M.C.G. (A Member of Dallah el Baraka Group) OCTOBER 1996 — DECEMEBER 1996

Secretary to the General Manager, Tamima Tele-Seen JULY 1996 — OCTOBER 1996

Secretary to the General Manager, Pennzoil

MAY 1996 — JULY 1996

Secretary to the General Manager, New Zealand Milk Products JANUARY 1993 — APRIL 1996

Secretary to the Operation General Manger & the Marine General Manager, Smith Lloyd Shilbaya

JULY 1992 — DECEMBER 1993

Assistant to the Human Resources Manager, Smith Lloyd Shilbaya EDUCATION

1997

Bachelor's Degree in German Language & Literature, Faculty of Arts - Cairo University 1992

High School Diploma, Deutche Schule der Beuromerinen SKILLS

LANGUAGE SKILLS:

Arabic – Mother tongue

German – Fluent

English – Very good

French – Good

COMPUTER SKILLS:

Microsoft Office – Excellent

Typing skills – Very Fast

COMMUNICATION SKILLS:

Excellent written and verbal communication skills

Confident, articulate, and professional speaking abilities

Empathic listener and persuasive speaker

Excellent presentation and negotiation skills

TRAININGS & WORKSHOPS

21st Century Secretary

Customer Orientation Workshop

Leadership & Influence for Executive Secretaries & Office professionals

Technical Report Writing

High Performance Communication

Building Relationships – American Chamber Online Course

Communication with Power – American Chamber Online Course (Resolving Conflict - Active Listening - Negotiation - Persuasive Appeals) REFRENCES

Furnished upon request



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