Office Manager Business Management

Frances McClure

Cell: 832-***-****

Email: ***************@*****.***

Experience:

**/**** – Current Self Employed Accounting Specialist Houston, TX

Domestic/International Business&Accounting

33 + years total working years as a successful business management and accounting total years working with great customer service relationships

Compliance with GAAP as well as corporate policies, operations and procedures

Maintained a budget to meet the demands and with goals of the dept

Casualty Insurance and Losses of Inventory and physical inventory of items

Cost of Goods Sold and the contribution margin necessary to increase revenue/operations

Calculations of Gross Profit Margin as well as my Markup pertaining to my products

Online sales, Ebay, Craigslist, etc., Marketing entry towards international online

Sales were not as I would have liked but the market for my products were not as they were before

Cost Accounting pertaining to manufacturing of products

Analysis of financial reports P&L, Cash Flow, Budgets, and Balance Sheets

Full Charge Bookkeeping A/P, A/R, Journals Entries (Cash etc. ) General Ledger, Sub-Accounts, including payroll of employees (contract and sub contract, 1099) (TIPS); TWC C-3

IRS Taxes – I9, W9, W4, W2, W3, 940, 941, 1040 with Schedules, 8283, 4868, 4506, 2553, 8832, 4562, 4684, 8829 etc. (familiar per college not work 1120 Corporate Taxes)

Invoices to customers, Purchase Orders/Vendors, Aging Reports, A/R, A/P, Bank Reconciliations, Audits

State taxes - Texas State Sales Controller, Sales

Accounting software’s – SAP, Sage, PeopleSoft, QuickBooks Pro, QuickBooks Accounting, ADP, Excel

Creating customized “Build Items” in QuickBooks Pro from scratch (QKB Enterprise does the work for you is the only difference.)

CPA’s offices sporadically as contractor for 25 years

Monthly and annual closures of accounts as necessary

Non-profit organization’s accounting and tax guides

01/2020 – 03/2020 Aerojet Holdings, LLC Accounting Assistant Houston, TX

Reporting to the Sr. Financial Analyst, A/P, A/R, Electronic Deposits,

Reconciliation regarding internal finances online

3rd Party online A/P software Mgmt Cash Flow

Cash Flow Mgmt weekly utilizing Multinational currencies

Calls from vendors/customers and call to customers/vendors

Working in Excel and reconciled from online downloads

Quickbooks online as needed regading Wire Transfers

03/2019 – 03/2019 Resources Staffing A/P&A/R- Mahindra Houston, TX

Worked as a temp for two weeks in a North American Corporation Accounting Dept.

Processing 1000 invoices in Ephesoft and SAP

Reviewed invoices, assorted in alpha/numeric to process faster

Analyzed invoices if not in SAP I knew it was a repeat invoice set aside for others to process

Desired to meet with the Accounting Controller regarding processing Canada QTRLY Sales Tax Reports, was not able to

Working with vendors and customers in A/P and A/R, collections etc.

DocVue

08/08 – 07/17/13 Law firm (Llewellyn & Associates) Houston, TX

Small Business & Accounting

Executive Lean accounting judgments, budget reports and forecasting

Independent goal setting for myself, achieved current year goals and ready for the new year

A/P, A/R, setting up client projects in QuickBooks Pro with rates

Records management of all business documents hardcopy and electronic per IRS laws

Excel – in preparing costs and time associated with projects

Preparing invoices to submit to clients for payment, able to meet deadlines

Prepared transmittals pertaining to finalizing of the invoicing to clients

Payroll distribution to employees as per data entry of employees invoices

Analyzed financial reports for cost saving methods

Legal oil and gas contracts as well as letter of credit as necessary

Reimbursements per expense as necessary

Answering the pubic phone number (multiple lines)

Petty cash vouchers and expenses

Able to communicate and work in a group

Horse record assets - set up files pertaining to horses “in service” depreciation for taxes, tracking horses “loss of time” regarding their injuries and if unable to generate revenue due to an injury, process mail

Low language of Spanish and French, mostly conversational

06/06 – 04/08 Kelly Services/Dow Chemical Freeport, TX

Project Control- (Estimating, Procurement, Cost Management) Administrator

Support managers planning of cost projects, cost accounting (MMDollars)

Estimating regarding projects, informed of the costs associated in direct and indirect labor

Costs associated in the construction and repairs of plants

Obtain SAP accounting information and import into Excel per projects, ad hoc reports

Integration into the “Share” point system

Analyze and investigate to propose solutions to enhance code of accounts

Modify cost control/estimating database and collection of cost summary financial reports

Facilitate weekly project meetings and make the modification of changes as necessary per projects

Maintain communication with team members with scheduling of estimates and generate weekly and monthly financial reports

Records management of all business documents hardcopy and electronic

Provide liaison to all other departments and contribute to the team

Expense accounts per manager

04/00 – 09/05 Schlumberger Sugar Land, TX

North America Risk Management Administrator

Administrative support to the NAM Risk Manager

Create and improve procedures and meet demanding deadlines

Proposed solutions to enhance the Access database system pertaining to multimillion dollar claims

Recommend organizational modification, restructure to effectively utilize staff (no idle time)

Analyze, investigate and code MM dollar insurance claims and make the entries into a third party database

A/R, A/P, Invoices, payroll, budgets, reconciliations of P.O., international wire transfers per claim

Contacted corporate accounting regarding new wire transfers that needed to be created with subsidiaries

Liaison between all departments in North America to ensure all preventative risk management practice and adhere to corporate insurance policies

Cost control, minimize cost and proactive as in monitoring claims (MM Dollars) that reach increase in costs to escalate to litigation, commercial real estate audits for insurance purposes

Records management of all business documents hardcopy and electronic per IRS records management and corporate

Assets in commercial property, fleets assets for insurance purposes

Expense accounts per everyone in the departments

Traveled the United States as required and attended ongoing training to stay informed of all governmental changes within the risk management industry

Organize the details of special events, corporate agendas and itineraries

Media press release upon attorney’s approval as standard

Years of dealing with multimillions of dollars internationally and domestically per claims

Computer Skills:

PC and MAC 2011, QuickBooks Accounting, Manufacturing, QuickBooks Pro, QuickBooks Enterprise, SAP, Oracle, Sage 100, ADP, PayChex, PeopleSoft, Citrix, Ceridian, Square UP (POS), PayPal, Macintosh- Numbers, Keynote, Pages, Merlin Project Mac; Microsoft – Excel (pivot, Macros, formulas), Word (macros, merges etc.), PowerPoint, Access (large database Maintenance of MM), and Microsoft Project; Hardware – 10 key touch, online purchasing and distribution

Education:

Brazosport Community College in Business Management, July 2014, (Per the Texas Education you can only receive ONE AAS degree in a department), Accounting (WIP only two courses remain both pertaining to Gen. Studies) minor. Major International Business Management. I am specialized in five areas in Associates Degree levels.

Certificates:

Houston Continuing Education Certificate – QuickBooks Pro 2009, Accounting Software, and Microsoft Project 2007; Administrative Assistant’s Conference 06/01; Business Writing for Results 07/01; Mistake Free Grammar and Proofreading 07/01; Introduction to Microsoft Access 01/02; Sea Survival, Helicopter Safety & Egress Course 07/05 (Health Safety and Environmental PM’s) all of North America. Texas Workers Compensation Insurance Certificate License (mandatory for medical and insurance reasons)

Contact this candidate