Charmain Carey

***** ******** ******

Lexington Park Maryland 2065

240-***-****

ad4zp6@r.postjobfree.com

Administrative assistant and word processing professional with expertise in the coordination and production of contract and presentation formatting. Made travel arrangements through DTS (Defense Travel System). Processed travel invoices. Strengths include speed and accuracy at reformatting technical reports, detailed training materials, contract documentation. Continually assigned greater responsibilities. Recognized for work dedication, ethics and flexibility.

TECHNOLOGIES

Highly proficient in WordPerfect7, Microsoft Office (Word, PowerPoint, Excel, Access, and Outlook) DVD/CD burner, Transcription and binding machines, postage meter, Federal Express software, and varies copiers.

Experience with the following software: Travel Manager, DTS, RAPID/DEERS/BASICS II, FDB (Financial Data Base)

Education:

Charles County Community College- Currently Continuing Education

Certificate in Business Management 1999-2001

Graduate Great Mills High School

WORK EXPERIENCE

Davis Engineering 09/2014-3/25/2021

Assignment location currently:

Administrative Professional:

Duties consist of maintaining supplies for the building. Scheduling conference rooms, setting up conference rooms. Maintaining the pantries making sure that they are soft stocked with cups, plates, sugar etc. Relieved the receptionist as need. Answered phones, mail distribution, ordered office supplies and canteen supplies. Handled facility work orders, prepared monthly reports. Duties were as required.

Raven Inc.

Senior Administrative Assistant 1/2003 – 7/2007

Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals

Process and prepare memos, correspondence, travel vouchers, or other documents for the captain and deputy (software DTS)

Maintain files and frequently review materials for accuracy

Work with the travel agency (SATO) to coordinate personnel profiles for travelers

Prepare meeting agendas for the deputy and schedule conference rooms

Prepare naval messages, training forms for the civilians, and travel orders

Provide information about establishment, such as location of departments or offices employees within the organization, or services provided

MACI

Secretary/Travel Agent 7/2001-11/2003

Prepared travel orders and made airline reservations

Prepared travel vouchers for the PMA group

Maintained travel funds for each group

Prepared correspondence, reviewed correspondence for accuracy, and routed correspondence to related programs

Contacted the financial budget department for funds for travel

Received and sorted incoming mail

Navmar Applied Sciences Patuxent River Naval Base

Secretary /Financial Analyst Assistant 3/1997 - 7/2001

Ordered supplies for 18 employee and 3 supervisors

Answered incoming phone calls and distributed mail

Prepared packets for new employees and kept track of personnel records

Prepared insurance forms and entered the insurance information into the computer

Recorded commitments and obligations of money between JON’S (Job Order Numbers

Processed, controlled, tracked, and reported FMS logistics and financial transactions using the FDB (financial Data Base)

Prepared DD1149 Requisition and Invoice shipping documents and (DD1348) Item Identification forms on the computer

Prepared Purchase orders (PO’s) and monitored and maintained accounts through PAXIS software

Performed independent financial research on accounts so that they can be closed out.

Dynamic Concepts Inc

Security Specialist 3/1993-9/1994

Maintained the building security system

Prepared classified security requests and assisted the FSO to maintain badges

Scheduled the conference rooms

Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations

Called dispatcher at the end of the day to activate the alarm systems and secure safes

Dynamic Concepts Inc Crew Systems Division

Secretary 9/1994 - 3/1997

Supported the Crew Systems Engineering division, providing essential support to the competency leaders and branch heads, as well as 70 engineers and 40 military personnel

Ordered supplies through the RAPS system and checked purchase orders for the department.

Typed and edited correspondence using Microsoft Word and prepared presentations using PowerPoint

Typed government forms using Fed Forms program

Prepared and processed travel orders, One-day claims, and prepared and verified travel vouchers

Checked the Job Order Numbers through the FDB (Financial Data Base).

Collected timecards, answered and forwarded incoming phone calls, and processed training requests

Assisted the division head of the Crew Systems Engineering Division as required

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