Administrative Assistant Financial Data
Resume:
Charmain Carey
Lexington Park Maryland 2065
**************@*****.***
Administrative assistant and word processing professional with expertise in the coordination and production of contract and presentation formatting. Made travel arrangements through DTS (Defense Travel System). Processed travel invoices. Strengths include speed and accuracy at reformatting technical reports, detailed training materials, contract documentation. Continually assigned greater responsibilities. Recognized for work dedication, ethics and flexibility.
TECHNOLOGIES
Highly proficient in WordPerfect7, Microsoft Office (Word, PowerPoint, Excel, Access, and Outlook) DVD/CD burner, Transcription and binding machines, postage meter, Federal Express software, and varies copiers.
Experience with the following software: Travel Manager, DTS, RAPID/DEERS/BASICS II, FDB (Financial Data Base)
Education:
Charles County Community College- Currently Continuing Education
Certificate in Business Management 1999-2001
Graduate Great Mills High School
WORK EXPERIENCE
Davis Engineering 09/2014-3/25/2021
Assignment location currently:
Administrative Professional:
Duties consist of maintaining supplies for the building. Scheduling conference rooms, setting up conference rooms. Maintaining the pantries making sure that they are soft stocked with cups, plates, sugar etc. Relieved the receptionist as need. Answered phones, mail distribution, ordered office supplies and canteen supplies. Handled facility work orders, prepared monthly reports. Duties were as required.
Raven Inc.
Senior Administrative Assistant 1/2003 – 7/2007
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
Process and prepare memos, correspondence, travel vouchers, or other documents for the captain and deputy (software DTS)
Maintain files and frequently review materials for accuracy
Work with the travel agency (SATO) to coordinate personnel profiles for travelers
Prepare meeting agendas for the deputy and schedule conference rooms
Prepare naval messages, training forms for the civilians, and travel orders
Provide information about establishment, such as location of departments or offices employees within the organization, or services provided
MACI
Secretary/Travel Agent 7/2001-11/2003
Prepared travel orders and made airline reservations
Prepared travel vouchers for the PMA group
Maintained travel funds for each group
Prepared correspondence, reviewed correspondence for accuracy, and routed correspondence to related programs
Contacted the financial budget department for funds for travel
Received and sorted incoming mail
Navmar Applied Sciences Patuxent River Naval Base
Secretary /Financial Analyst Assistant 3/1997 - 7/2001
Ordered supplies for 18 employee and 3 supervisors
Answered incoming phone calls and distributed mail
Prepared packets for new employees and kept track of personnel records
Prepared insurance forms and entered the insurance information into the computer
Recorded commitments and obligations of money between JON’S (Job Order Numbers
Processed, controlled, tracked, and reported FMS logistics and financial transactions using the FDB (financial Data Base)
Prepared DD1149 Requisition and Invoice shipping documents and (DD1348) Item Identification forms on the computer
Prepared Purchase orders (PO’s) and monitored and maintained accounts through PAXIS software
Performed independent financial research on accounts so that they can be closed out.
Dynamic Concepts Inc
Security Specialist 3/1993-9/1994
Maintained the building security system
Prepared classified security requests and assisted the FSO to maintain badges
Scheduled the conference rooms
Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations
Called dispatcher at the end of the day to activate the alarm systems and secure safes
Dynamic Concepts Inc Crew Systems Division
Secretary 9/1994 - 3/1997
Supported the Crew Systems Engineering division, providing essential support to the competency leaders and branch heads, as well as 70 engineers and 40 military personnel
Ordered supplies through the RAPS system and checked purchase orders for the department.
Typed and edited correspondence using Microsoft Word and prepared presentations using PowerPoint
Typed government forms using Fed Forms program
Prepared and processed travel orders, One-day claims, and prepared and verified travel vouchers
Checked the Job Order Numbers through the FDB (Financial Data Base).
Collected timecards, answered and forwarded incoming phone calls, and processed training requests
Assisted the division head of the Crew Systems Engineering Division as required
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