Resume

Real Estate Human Resources

Location:

Boston, MA

Posted:

April 13, 2024

Contact this candidate

Resume:

Ellen Hart-Noone

*** **** ***** ******

South Boston, MA 02127

Cell: 617-***-****

Email: ad4zmy@r.postjobfree.com; ad4zmy@r.postjobfree.com

Professional Summary and Experience

*/**** – Present

University of Massachusetts Boston, Administrator, College of Liberal Arts, Departments of Sociology, Criminal Justice, Criminology, Social Psychology and Asian Studies

Prepare and handle all financial and human resources paperwork and route paperwork to designated attendance for all hourly employees, work with the Chair in the completion of budget worksheets each fiscal year, receive invoices for items purchased, travel arrangements and events and process for payment, reconcile all reimbursements; receive encumbrances and reconcile and balance accounts; maintain copies of all invoices and reimbursements to maintain proper documentation of purchases and comply with university policies, procedures and grant and audit regulations. Establish and maintain departmental filing system and program records to ensure accurate, organized and accessible records and to adhere to university policies and procedures. Purchase departmental supplies, goods and services using a departmental pro-card, communicate with suppliers of goods and explain university rules, ensure good working relationship with vendors and work with Controller’s office to obtain authority to use new vendor when appropriate. Maintain web site for the Asian Studies Department and social media site for both departments and update accordingly.

7/2019- Present

Real Estate Agent, Jack Conway Cityside, South Boston, MA

Massachusetts Real Estate License;

Provide clients with their real estate needs and ensure that my clients are fully involved and fully informed, and have all the information to make the right real estate decisions for them and their families.

Assist buyers with getting pre-approved for a mortgage so that they will know how much of a home they can afford. Assist buyers to browse our entire Conway inventory as well as all the properties for sale in Massachusetts on the Web. Assist buyers to meet criteria to purchase and help negotiate an offer to purchase and assist with the closing.

Listing agent for sellers. Offer total commitment and work toward ensuring a smooth sales transaction. Host open houses and market homes through Internet and print advertising to attract a targeted audience of potential buyers. Assist buyers and sellers of the benefit of affiliation with the leading real estate companies of the world, an international relocation network that potential buyers and sellers to the Jack Conway Real Estate Company. Member of the National Association of Realtors, MLS and Greater Boston Real Estate Board.

9/2007 – 1/2018

University of Massachusetts Boston - Division of Athletics, Recreation, Special Projects and Programs

Offices of Intercollegiate, Business and Special Events. Assist the Senior Associate Director of Athletics for Internal Operations in the day to day operations of the Division III, member of the National Collegiate Association of in 18 Varsity sport programs.

Coordinate two major fundraising events for the department, the UMB Golf Classic and Hall of Fame Dinner. Event Planning: Responsible for implementing the events from start to finish; securing the venue, advertising, marketing, inviting attendees, craft event details, and make presentation of proposals for client approvals. Organize auctions and raffles. Work with multimedia staff and equipment and room set-up. Make arrangements for stage, decorations, lighting, sound and video systems. Interact with various staff; Office of Special Events, Chancellor’s Office, Office of Communications and Media Services, Campus Center, Caterer. Network and correspond with attendees, speakers, musicians, videographers, alumni and other guests. Work with budget, vendors, solicits for sponsorships. Coordinate and monitor

event timeline, assist in preparing a variety of publications, materials and programs for events and attend meetings. Act as prime source for promotion of activities in all efforts to publicize promotion of UMASS Boston Athletics Events. Establish and maintain cooperative relationships with those contacted in the course of work, respond to sensitive matters with discretion, tact and confidentiality. Coordinate complex projects, meet deadlines, and prepare presentations. Oversee the gathering as it takes place, ensure proper clean up and return all materials upon exit. Goal is to ensure every Athletics event reflects positively on the campus and external community and meets the highest standards possible.

Serve as internal and external customer service representative for the Athletics Department. Offer support and liaison for the Vice Chancellor of Athletics, Recreation, Special Projects and Programs, UMass President’s Office and Five Campus System, Senior Staff, Management Team, Office of Sports Medicine, Facilities, University Advancement and Alumni Relations, Bursar’s Office, Chancellor’s Office, Communications, Government Relations and Public Affairs and the Office of Student Affairs.

Coordinate Pre-Employment Paperwork for rehires and new employees. Coordinate with the Sr. Associate Director of Athletics, for approval for the Vice Chancellor of Athletics, Recreations, Special Projects and Programs, the Administration and Finance Vacancy Review Committee, Budget Department and Human Resources. Collaborate with Human Resources, on health insurance, account codes, assist athletic staff and students on policies and procedures on tax, retirement, email and payroll on all required documentation.

Additional Responsibilities:

•Community Memberships: Responsible for managing the Clark Athletic Center Community Membership Program. Membership and Liability Agreement Forms. Create photos and ID cards.

•Creator of Business Cards for department employees.

•Project coordinator for the Student Athlete Handbook: collaborate with staff; team schedules, letter from the vice chancellor, updated staff listing and the policies and procedures for the University and NCAA Regulations, proofed, edited and sent to the publisher for printing.

•Coordinate hotel and restaurant reservations for teams, coaches and recruits.

•Assist staff with office supplies, instructions on faxes, photo copying etc.

•Coordinate sick and vacation time for Intercollegiate Athletics Staff and prepare timesheet.

•Manage the mail system; coordinate with Receiving and the Mailroom on incoming and outgoing campus mail; FedEx, Priority and UPS.

•Assisted with NCAA Grant Proposal.

•Coordinate weekly intercollegiate staff meetings.

•Contributor to the Division of Athletics, Recreation, Special Projects and Programs Magazine

2/2013 Managed Fundraiser for the Hall of Fame Interactive Display

Trip was inclusive 4 day, three night stay to Waterville Golf Club, County Kerry, Ireland and 12 rounds of golf (3 days for four people) and four airline tickets to Ireland via Aer Lingus.

Trip to Ireland Golf for the Hall of Fame Interactive Display that is located in the Clark Athletic Center. Responsible for advertising and marketing the fundraiser on WROL AM 950 and social media, phoneathon, mailings and contacts to the Irish Consulate, Irish Cultural Center, American Ireland Fund, Boston Irish Business Association, alumni, staff, business and community leaders, friends of UMass Boston. Coordinated all of the logistics of the raffle and all travel and hospitality accommodations for the winner with Aer Lingus and the owners’ staff of the Waterville Golf Club, County Kerry, Ireland.

Additional Events Coordinated and Participated in:

•2018-Community Breakfast

•2016- Present Ed Barry Ice Rink Fundraising Campaign

•2016- Monan Park Dedication

•2008-2016 Undergraduate and Graduate Commencement Exercises – Committee Member.

•2008-2016 Chancellor Motley’s Winter Wonderland - Committee Member.

•2009-Present Umby’s Event, Academic Awards Dinner for Student Athletes.

•2011 -Present Chancellor Motley’s Fall Convocation address to students, staff, and faculty on the official kick-off to the academic year.

•2012 -2016 The UMB Women’s Volleyball Team Ring Ceremony, Track and Field, Men’s Tennis Team, Women’s Soccer Team Championship LEC Receptions

•2011- 2015 The University Annual Scholarship Gala – Captain.

•2013 Re-Opening of the Clark Athletic Center Gymnasium – Committee Member.

•2011, 2012 Beacon Tailgate Events. Staff, community and students collaborating with complimentary food and beverage at the Clark Athletic Center to cheer and support the Women’s Volleyball, Men’s and Women’s Ice Hockey, Men’s and Women’s Basketball games.

•2012 Chancellor Motley’s Welcome Day to prospective students.

•2010 Division Wide Athletics Meeting at the UMASS Club, Boston, MA.

•2010 Partnership with Athletics Department and the Liberty Hotel, Boston, MA.

•2010 UMB Baseball Team Ring Ceremony, winning the NCAA Division III New England Regional Championship and earning their first- ever appearance in the Division III College World Series.

•2010 Open House for Computer Study Lab, Student Academic Center UL Clark Athletic Center.

•2010 Athletics and Boston State College and UMB Alumni Joint Mentoring Event.

•2010 Nike – UMB Athletics Partnership Reception at the Alumni Lounge, Campus Center.

•2010 The Savings Bank Life Insurance Batting Cages Donation to the UMB Baseball Team.

•2009 Habitat for Humanity. Helped build home for low income housing, Roxbury, MA.

2018, Volunteer, Annual South Boston Saint Patrick’s Day Live Television Event

Welcomed guests and accommodated them to their assigned seats.

1990 – 2014, Annual South Boston Saint Patrick’s Day Live Television Event

Coordinate in the planning and participate in the live television event hosting world leaders, presidential, congressional, state and local leaders, athletic team, famous musicians and general public. Event seats seven hundred people. Three million people tune in to the annual live performance. Corresponded with sponsors, worked with Conventures Director, staff of New England Cable News, and worked with a staff of 80 people to ensure the event’s success.

1995-2007 The Massachusetts Port Authority

Position: Buyer, Procurement Department. Responsible for the legal purchasing and procedures for various commodities for Logan International Airport, the Tobin Bridge, World Trade Center, Fish Pier and Conley Terminal. Expedited Requisitions and Purchase Orders. Organized and expedited formal bid openings.

Position: Executive Assistant to the Director of Administration and Finance, Financial Analysts and Chief Financial Officer. Produced the 50K Report for the Board Meetings, coordinated all sick and vacation time for all Administration and Finance Departments. Assisted with personnel matters for the department. Assisted in designing and maintaining the Intranet for the Administration and Finance Department, an authority-wide database for all MPA employees. Assisted in the preparation of the department’s annual budget. Coordinated the budget department’s review of other department’s budgets. Analyzed the Logan Express Bus and Logan Express Parking Revenue and Passenger Report. Preparation and distribution of the reports for Executive Staff Members.

1994-1998 Boston Symphony Hall

Position: Assistant to the Director of Catering. Worked the Boston Pops Christmas and Spring Symphonies. Assisted customers to their appropriate seating, provided information with menu selections and questions about the symphony during the transformation from Conductors John Williams to Keith Lockhart.

1991-1995 Massachusetts House of Representatives

Office of State Representative James T. Brett. Researched legislation and assisted with legislative redistricting procedures which define new boundaries for each representative for the state of Massachusetts. Assisted with fundraisers, meetings and provided phone and written correspondence with constituents who required assistance with city, state and federal agencies.

1988-1991 Office of State Representative Patrick F. Landers III

Assisted the State Representative and residents of Palmer, Ware, Belchertown, Three Rivers, Hardwick and Thorndike. Participated in fundraisers, town meetings, and corresponded with constituents to accommodate their needs. Prepared line item legislation. Assisted with grant writing for the new Palmer High School and the Ware Court House. Prepared press releases for local aid for the town’s newspapers. Wrote letters of recommendation for employment, housing and college applications.

College

University of Massachusetts Boston, Bachelor of Arts Degree, Major: Political Science

Computer Training/Classes

•1/2018 Buy Ways, university’s official purchasing software.

•1/2018 Summit Class, Summit is the University's business intelligence system. Authorized users may generate departmental reports

•2/2018 Wiser Class, university’s academic official software

•3/2018 Procard Class

•3/2018, Web, Internet Class

•11/2015 CVENT Marketing, Events and Fundraising Events Seminar

•9/2015 – Electronic Personal Action Form Training

•3/2012 Communication, Effectiveness and Listening, Understanding Style Differences

•11/2011 Sexual Harassment Training

•9/2011 IModules Software, Harris Email System

•8/2010 Intro to Workforce Administration, Time and Labor

•7/2010 Travel Policies and Procedures

•10/2009 Data Security

•8/2008 Vendor Policy

•1/2008 Understanding Month End Reports

•12/2007 Eprocurement

•Experience with Peoplesoft, Word Perfect, Excel, Powerpoint, Internet, Outlook and Microsoft Office Publisher.

Committees and Volunteer Work

Committee member, Organize and support various organizations that benefit many athletic, educational, political and charitable foundations and endowments.

2019, 2018, 2015 - As a committee member for the Catholic Charities of Boston Laboure Center Christmas House Tour, I helped raise a profit of over $100,000 for this fundraising project. As one of the largest providers of social services in Massachusetts, Catholic Charities of Boston offers nearly 90 programs and services in 27 locations around Eastern Massachusetts. From Lawrence to Brockton and Natick to Boston, our service sites throughout Eastern Massachusetts helped 200,475 of our neediest neighbors of all faiths last year. The Laboure Center offers child care, counseling, community interpreter services, elder services, family support, mentoring and tutoring, nurse assistant training, post adoption search and teen center.

2019, Member, Greater Boston Real Estate Board

2019, Member, Women in Development of Greater Boston

2018, Volunteer, Mary Ann Brett Food Pantry, Dorchester, MA.

2018 Committee Member, National Campaign, Do the “Write” Thing Challenge

Over the past twenty years, the National Campaign to Stop Violence - Do the “Write” Thing Challenge has established itself as a successful program aimed at reducing violence in schools and communities across the United States. Recognized by educators, juvenile courts, and, law enforcement as a valuable program. Since inception, it is estimated that over 1.5 million students have participated. More than 650,000 of these students are making a written personal commitment not to engage violence and have prepared writings on the causes and solutions of youth violence.

2018, Volunteer, Nick Collins for First Suffolk State Senate Election.

2017, Martin J. Walsh for Mayor of the City of Boston Election.

2015 Volunteer, National Memorial Day Concert aired on PBS for veterans. Assisted

with seating arrangements, greeted guests at the National Museum of the American Indian.

2003-2004 Treasurer, South Boston Catholic Academy, Home and School Association

Responsible for fundraising $25,000.00. Exceeded goals. Responsible for implementing fundraising ideas, building and executing the development plan, staffing and ensuring a successful outcome of the fundraising events. Handled all bookkeeping and deposits for the committee.

2009 - Worked with Grace Cotter Regan, Boston College Jesuit Foundation fundraising for

Champions for Aisling, charitable fundraiser. Goal was to attain $100,000.00 exceeded goal to

$143, 000.00. We as a committee increased contributions of individuals and groups by building relationships and explored new fundraising opportunities from various sources.

1995-2013 Massachusetts Democratic Caucus Member

1995-1998 Boston Marathon Finish Line

References

Congressman Stephen F. Lynch

Boston Office

One Harbor Street, Suite 304

Boston, MA 02210

Phone: 617-***-****

Fax: 617-***-****

James T. Brett, President and CEO

The New England Council

98 N. Washington Street, Suite 201