Mohammed Abdul Zaheer

Riyadh, Saudi Arabia

ad4zb5@r.postjobfree.com +966-*********

linkedin.com/in/mohammed-abdul-zaheer-

b87357b1

Summary

Role Project Coordinator to maintain and monitor project management plans for executing the schedule works, in organized manner and meetings to provide administrative and operational support to ensure project operation. Maintaining strong interpersonal skills in communication, handles client requests to achieving the key milestones. Enthusiastic problem solving, mainly contributes in team work for success, attention to very specific details, administration and organizational interpersonal skills, keen to adapt new things and learn new moderate skills and self-decision making skills.

Primavera, EDMS, Aconex, ProjectWise, Oracle, SAP, ERP, CRM, Documentation and Business Management. Experience

Project Coordinator

SWARCO

Dec 2020 - Present (3 years 0 months)

• Identified and resolved project issues quickly and efficiently to minimizing their impact on project progress.

• Implements project life cycle management processes to ensure project requirements were documented and tracked throughout the project.

• Executes project documentations at SharePoint in accordance to maintain project database.

• Developed and maintained spreadsheets to track project work progress and enables accurate reporting of project work progress status.

• Developed project plans that included timelines, milestones, and resource allocation to ensure successful project completion.

• Prepare flowcharts, schedules by managing deadlines, adjusting workflows, step-by-step project action plans.

• Liaising with client to identify and define project requirements, scope, and objectives and to ensure project milestones are achieved in time.

• Works with Project Manager to eliminate blockers and to ensure project completion on time and meet high quality standards.

• Handles administrative task for the project manager and team members to keep the project running smoothly.

• Perform various coordinating tasks, scheduling, risk management and escalate any issue arises in project.

• Performs administrative task for maintaining documents and handle projects related files.

• Act as point of contact and communicates between field and project related participants for work status.

• Creation of weekly reports which includes work progress, cost, schedule, material delivery shipments, RFI's and change orders.

• Facilitate minutes of meetings with clients to review the project work schedule, planning, look ahead work activities.

• Coordinate with procurement team for materials delivery status and shipment receiving details), Mohammed Abdul Zaheer CV - Page 1

In-addition supportive to project related inspections for materials, quantity survey, invoice payment certificates, revenue prospects and cost reports.

Senior Document Controller

Permasteelisa Gartner Middle East LLC

Jul 2019 - Dec 2020 (1 year 6 months)

• Maintain document archive and file server of approved documents and drawings to provide easy traceability and retrieval.

• Managed technical documents flow of engineering, project management and construction work activities.

• Implemented new document management system that improved document version control and access control.

• Developed an efficient document workflow process that increased document turnaround time.

• Implemented document management system that improved document retrieval time.

• Prepare document control procedure, document workflows and work instructions that meet the requirements of Worley Document Control procedures and client project contractual obligations.

• Proofread filenames, titles, and submittal details to streamline submittal and avoid documents rejection.

• Provides assistance in inbound and outbound document processes, document sorting, logging, and work order creation.

• Modified and maintained tools to support operations and business processes using software's such as Aconex, Oracle, Project Wise, and EDMS.

• Perform secretarial and administrative tasks day-to-day activities.

• Receives and submit documents through transmittal for external and internally stakeholders according to documents distribution matrix.

Site Admin and Document Controller

HAPCO

Aug 2017 - Jul 2019 (2 years)

• Designed and implemented a document filing and retrieval system, ensuring that all documents were properly archived and indexed.

• Performed data entry and document management tasks, such as scanning, copying, and filing Prepared workflows for documents review on Aconex software.

• Distribute documents to team for reviewing drawings, RFI, RFIA, MIR, MS, DCR and followup until its completed and returned to contractors.

• Printing important emails and attachments for the PM’s attention.

• Making the recommendation of payments for the contractor’s monthly invoices as per PM instructions.

• Preparing Minutes of Meetings, Issuing letters and follow-ups on stakeholders for documents overdue.

• Assisting project management and administrators work for weekly and monthly time cards, attendance sheets, daily reports and printing documents.

• Placing purchase order for site office supplies.

• Devices calibration for certification and maintaining record for expiry details and before end of due date for calibration.

• Maintain confidentiality around sensitive information and terms of agreement and ad-hoc reports as per projects requirements.

• Maintaining record for safety training documents.

• Submission of monthly progress and certificates documents to client. Mohammed Abdul Zaheer CV - Page 2

Order Fulfillment Associate

Genpact

Feb 2015 - May 2017 (2 years 4 months)

• End-to-end cycle of receiving and processing customer order through order fulfillment.

• Review orders for accuracy, errors, and omissions to minimize incorrect shipments.

• Prepare various sales orders through appropriate SRS ticket system and provide update through CAS order.

• Research and address customer inquiries, questions, and issues within less time to promote optimal customer service.

• Escalating details to customers via email or calling for order details information such as unit prices, shipping address and anticipated delays.

• Created shipping and invoicing documents with accurate customer, destination, and materials information to meet shipper standards and identify any hazardous contents.

• Used ERP and SAP to keep track of client information, orders, monitor shipments to obtain and relay real-time information.

• Maintained accurate records of customer interactions and transactions, ensuring timely and accurate order fulfillment.

• Provided accurate and timely order fulfillment, resulting to decrease customer waiting time.

• Streamlined the order fulfillment process, resulting in improvement of fulfillment time.

• Create internal requisition Purchase order and sales order to move stock from one Distribution to another.

• Order to Cash (O2C), Purchase to payable (P2P) & Inventory Cost of Sales (I2C).

• Provide necessary inputs to ensure that all KPI's are timely presented to project management.

• Create and prepare analytical reports, dashboard & forecast reports.

• Order sourcing strategies and business techniques to deliver a high quality of customer service in fast paced.

• Follow-up with origin and carrier forwarder for updating customer order shipment delivery status. Education

Osmania University

Bachelor of Commerce - B.Com, Bachelor's of commerce (Computers) Jul 2009 - Apr 2012

Swami Vivekananda PG College

Masters in Business Administration - MBA, Business, Management, Marketing, and Human Resources

Jul 2012 - May 2014

Licenses & Certifications

SAP Fico 6.4 v - Orbit Technology Research Pvt. Ltd. 74308

Oracle - Genpact

Mohammed Abdul Zaheer CV - Page 3

ERP - Genpact

Excel Crash Course - Spread Sheet Formulas For Finance - Corporate Finance Institute® (CFI)

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Aconex - Permasteelisa Gartner Middle East LLC

ProjectWise - Permasteelisa Gartner Middle East LLC Primavera P6 Enterprise Project Portfolio Management Essentials - Oracle Skills

• Project Coordination • Supply Chain Management • Project Management • Collaborative Problem Solving

• Team Leadership • Active Listening • Attention to Detail • Easily Adaptable • Time Management

• Microsoft Office • PMP Course - Pursuing

Honors & Awards

Best Employee - Genpact

Dec 2015

Global BO IR Blitz - Genpact

Aug 2015

Customer IR Tracking - Genpact

Mar 2016

Excellent performance - Genpact

Aug 2016

5 Bronze Awards - Genpact

Oct 2016

1 Silver - Genpact

Jan 2015

Continuous Performer - Genpact

Feb 2017

Mohammed Abdul Zaheer CV - Page 4

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