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Karen Richards

Danville, CA ***26 925-***-****

Experienced and disciplined Executive Assistant with a proven background in confidential work, office management, special projects and staff liaison.

• Successful track record in supporting the ongoing business and personal needs of multiple executives.

• Strong program/project management abilities.

• Extensive meeting planning experience.

• Excellent time management and organizational skills.

• Clear, concise communicator and active listener.

• Solid computer skills.

• Willing to take ownership of multiple assignments and prioritize as circumstances change.

• Impeccable attention to detail and confidentiality. EXPERIENCE

Sunset Development Company, San Ramon, CA 6/2003 – 3/2024 Executive Assistant and Office Manager

Executives supported: Chairman of the Board, President and CEO, General Counsel, EVPs and SVPs

• Provide disciplined administrative support, including travel planning, calendar management, company and private correspondence.

• Prepare meeting presentations and materials.

• Maintain company contracts and files.

• Provide support for company events – internal and external. Office Manager Supporting a team of over 100 employees

• Provide detailed information to departments regarding Accounts Payables, Purchasing, Travel Policy and Expense Reporting.

• Manage all telecom accounts, cell phone and copy machine/printer service and leases.

• Implement and manage a fully integrated multi-user CRM.

• Design and administration of a SharePoint company intranet.

• Design and administration of an Access database for the Owner’s personal contacts.

• Create and track purchase orders for all office equipment and services.

• Review and approve invoices, update and interface with accounting as needed.

• Manage vendor relationships, contracts and equipment leases.

• Coordinate with HR on new hire onboarding, administrative and operational tasks on special projects.

• Maintain and update ongoing training initiatives.

• Work closely with Legal, IT, Marketing and Construction of the ongoing improvement of workflow and the office environment.

Scientific Software, Pleasanton, CA 8/2000 – 6/2003 Executive Administrator

Executive Assistant role similar to above, but on a smaller scale HR/Bookkeeper

• Responsible for all aspects of bookkeeping and accounting duties utilizing QuickBooks software.

• Responsible for a variety of accounting functions.

• Prepare payments.

• Administered bookkeeping, cash intake/reconciliation and order placement. Previous Experience

In 1995 my husband was headhunted from London to manage a San Francisco based marketing company, which meant that I was unable to work until our Green Card was approved in 2000. Prior to 1995 I held several senior Executive Assistant positions in the United Kingdom. SKILLS

• Microsoft 365: Access, Dynamics 365, Excel, Forms, OneDrive, OneNote, Outlook, Planner, PowerPoint, SharePoint Lists, SharePoint Intranet and Teams.

• Notary Public

EDUCATION

• Associate Degree, Diablo Valley College, Concord, CA (4.0 Honor Graduate)

• Certificate of Business, Diablo Valley College, Concord, CA (Including QuickBooks Certification)

• Royal College of Arts, London (Honor Student in Typing [100 wpm], Shorthand, Communications, Business Studies and Secretarial Management)

References available upon request.

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