Administrative Assistant Nova Scotia

Natalie Paré

*** ***** **** ****

Dartmouth Nova Scotia

B3A 3Z5

Phone 902-***-****

************@*****.***

English Primary Language Indeterminate – CR 04/ Acting AS-01

Federal Election Canada - October 21, 2019

Achievement

Certificate of Appreciation from Anne Kelly, Regional Deputy Commissioner, April 2010

PROFILE

Professional with extensive administration experience.

Proven ability to successfully accept new challenges and responsibilities.

Demonstrated capacity to work with others and work effectively across all levels of the organization.

Results centred focus with proven history of success.

EDUCATION

Certificate in Leadership Vancouver Community College, Vancouver, BC

2005-2006

Organizational Behavior British Columbia Institute of British Columbia, Burnaby, BC 2003

Financial Accounting British Columbia Institute of British Columbia, Burnaby, BC

2001

Business Administrative Diploma Barkel Business School, Coquitlam, BC

2000 Microsoft Applications Software

Secretarial Diploma Dartmouth Career College, Dartmouth, NS

1994

Grade 12 Dartmouth High School, Dartmouth Nova Scotia

1990

WORK EXPERIENCE

Clerk Cashier (Part Time) December 2019 – Current

Sobeys – Dartmouth, Nova Scotia

Cashier

Vendor Requests

Administration May 2015 August 2015

Mission Minimum Institution – Mission, BC

Access to Information and Privacy

Grievances

Records

Supervision of Offenders

CORCAN Sales Assistant (Developmental Opportunity AS-01) January to November 2014

CORCAN – Matsqui, BC

oSales Support

oOrder Tracking

oNew client initiation

oWork orders

oQuotes

oIFMMS

oCustomer Service Reports

oMaintaining delivery calendar for installations

oInitiate and interpret order status reports

oMaintain electronic customer databases

oIdentify problems and corrective actions

oCustomer needs assessment and evaluation of customer satisfaction

oInvoices & Sales Orders

WORK EXPERIENCE

Access to Information and Privacy (Assignment) October to January 2014

Executive Services – Regional Headquarters, Abbotsford, BC

Informal & Formal Requests

oRCMP

oMunicipal Police Agencies

oDepartment of Justice

oVarious Law Firms

oWorkers Compensation Board

oVarious Health Facilities

oPublic Inquiries

Access to Information and Privacy Requests

oNational Headquarters

oRegional Headquarters

oFederal Institutions and Community Parole Offices

oPublic Inquiries

oResearch, assimilate and interpret information

WORK EXPERIENCE

Assistant to the Assistant Warden Management Services February 2011 to current

Mission Institution, Mission, BC

Compiling information for Local & National Investigations

Compiling information for Situation Reports

Assisting the Department of Justice with Affidavits & Legal correspondence

Maintaining CSC Legal Logs

Interaction with Offenders involving Legal documents for the Federal Courts & Department of Justice

Working with the Citizen Advisory Committee organizing meetings, presentations and potential new CAC members documentation

Maintaining the Long Service Recognition Awards, Exemplary Service Awards and 10 & 25 Year pins

Managing invoices and purchase orders through IFMMS

Monitoring of the AWMS email and delegation of action items

Monitoring a BF system to ensure deadlines are met

Travel Arrangements, Travel Authorities

Assisting the Warden & Deputy Wardens Assistants

Entry of Performance Agreements and Personal Development Plans in HRMS

Coordination of Occupational Health & Safety meetings/minutes/correspondence

Entry of HOIRs from the Occupational Health & Safety meetings in HRMS

Helping in organizing the “Change of Command Ceremony”

Minute taking & agenda preparation

WORK EXPERIENCE

Case Management Assistant October 2009 to February 2011

Vancouver Parole Office, Vancouver, BC

Issuing Warrant

Distribution of executed Warrants

Cancellation of Warrants

Withdrawal of Warrants

Issuing new Certificates

All entry required for New Release Offenders

Activating Certificates

WED entry (closing off all info on Certificates, changing status to sentence complete & archiving)

Administrative process for International CA documents

Locking/share-printing reports to Parole Board Canada

Preparing the Psychiatric Clinic for the Mental Health Team

Managing the Gen-Pac Vancouver general email account

Maintaining a bring forward report package for the Parole Officers & Parole Supervisors

Issuing ID

Invoices

Assisting Offenders with inquiries

UAL monthly reporting

WORK EXPERIENCE

AA to the Regional Administrator Security & Intelligence May 2008 to October 2009

RHQ Security, Abbotsford, BC

AA to the Regional Administrator Security & Regional Administrator Intelligence

Administrative support for Project Officers

Responsibilities include:

Monitoring email & delegation of RA’s email

Management of BF’s for RAS and Project Officers (roll ups & memos)

Minute taking & agenda preparation for ICP Meeting, CMO Meeting, AWO Meeting & SIO Meeting

Communications to Executive & Departmental

Use of Force Administrative process

International Transfers

Situation Reports

Travel Arrangements

Acting & Assignment Agreements

Administering Leave in HRMS

Administrative support to Project Officers

Administering various programs & information systems; OMS, VIP, Word, Outlook, Excel, Power Point, HRMS, IPROCUREMENT

Handling sensitive information received in or generated by RHQ Security

WORK EXPERIENCE

CR4 Serious Court Clerk & Segregation Clerk January 2008 to May 2008

Mountain Institution, Agassiz, BC

Segregation Clerk

Responsibilities include:

All aspects of administrative duties including: minute taking, segregation reviews in OMS, RADAR, COUNTBOARD, coordinating the reviews with IPO's & Chair, updating the segregation board, maintaining segregation data base, ensuring sharing of information is complete within legal timeframes.

Communications to the IPO's & Correctional Officers.

Serious Court Clerk

Responsibilities include:

All aspects of administrative duties including: preparing charges for designation, setting court dates, updating court log, updating OMS, RADAR & COUNTBOARD and external communications with Legal Counsel.

Communications to the Correctional Officers & CSC staff of the outcome of the charges.

WORK EXPERIENCE

Assistant to the Corporate Secretary & General Counsel September 2006 to July 2007

BC Safety Authority, New Westminster, BC

Assistant to the Corporate Secretary and General Counsel for the BC Safety Authority. Providing support to a Board of Directors, Executive and to the Corporate Secretary & General Counsel.

Responsibilities include:

All aspects of administrative duties including: letters, memos, reports, minute taking, agenda packages, travel arrangements and Board & Legal Budget.

Communications to the Board of Directors.

Achievements include:

working effectively with internal customers across departments

quality and timeliness of the information presented to the Board

support to staff in preparing upcoming Board agenda items

management of the Board budget

WORK EXPERIENCE

Clerk Typist November 2001 to August 2006

City of New Westminster, New Westminster, BC

Clerk typist for the City of New Westminster. Leading a team of three staff professionals, two unionized employees, responsibilities include:

All aspects of administrative duties including: letters, memos, reports, minute taking, agenda packages, travel arrangements and accounts payable. The Municipal Ticket coordinator for the New Westminster Police Service.

Achievements include:

implementation of a corporate filing system

development and implementation of Records Management (EDMS)

implementation of a city wide new software (TEMPEST)

implementation of the Municipal Ticketing software

minute taker for three committees; Advisory Planning Committee, Consultative Design Committee and Technical Committee

WORK EXPERIENCE

Clerk Typist II June 2001 to November 2001

City of Port Coquitlam, Port Coquitlam, BC

Responsible for the auxiliary relief for all departments and reported to all Directors. Responsibilities included:

Auxiliary relief for the Engineering Department

Auxiliary relief for the Finance Department

Auxiliary relief for the Planning Department

Auxiliary relief for the Purchasing Department

Auxiliary relief for the Bylaw Department

Other accomplishments included:

Thorough knowledge of all city policies and mandates.

WORK EXPERIENCE

Relief Services Clerk February 2001 to June 2001

BC Gas, Vancouver, BC

Relief services clerk for BC Gas and reported to many Directors. In addition to the responsibilities of Relief services clerk, other accountabilities included:

Reception

Letters

Monthly news letters

Set up Corporate meetings

Other accomplishments included:

Thorough knowledge of corporate policies and mandates.

WORK EXPERIENCE

Treasury Clerk II July 2000 to December 2000

City of Port Coquitlam, Port Coquitlam, BC

Treasury Clerk for the Purchasing Department reporting to the Director of Purchasing. In addition to the responsibilities of Treasury Clerk, other accountabilities included:

Accounts Payable

Journal entries

Letters of Credit

Cheque requisitions

Other accomplishments included:

Thorough knowledge of all city policies and mandates.

Maternity Leave November 1998 to July 2000

WORK EXPERIENCE

Corporate Sales Secretary November 1996 to November 1998

Loomis Armored Car, Vancouver, BC

Co-administered the sales representatives department of proposed contracts of financial institutions.

Additional achievements included:

Implemented a new corporate filing system

Implemented all sales contracts

Implemented a sophisticated tracking system for sales contracts

Secretary September 1995 to November 1996

Loomis Armored Car, Victoria, BC

Secretary for the Victoria office reporting to the Manager. In addition to the responsibilities of Treasury Clerk, other accountabilities include:

Accounts Payable

Journal entries

Letters of Credit

Cheque requisitions

Payroll

A proud achievement was a promotion to the Vancouver head office as Corporate Sales Secretary.

WORK EXPERIENCE

Previous positions included:

Colby Sports Bar, Dartmouth Nova Scotia 1991 to July 1995

Blues Night Club, Burnaby British Columbia 1996 to 1998

Rivers Reach Pub, New Westminster British Columbia 2004 to 2005

WORK EXPERIENCE

Procurement Clerk

Department of National Defense, Halifax Nova Scotia 1990 to 1991

OTHER SKILLS & INTERESTS

Volunteer for United Way

Sports: active in working out, walking and running

Gardening

Courses 2014

Record Keeping for Public Servants

Security Awareness

2009

Financial Management for Administrative Assistants September

2008

Infectious Diseases April

I-Procurement May

NEOP Training June

HRMS July

Anti Harassment November

Financial Management December

Seminars 2011

Administrative Workshop

2009

Pacific and Yukon Administrative Professionals Conference

2004

2004 Local Government Administrative Staff Conference, Public Private Partnerships (P3) and Survey and Questionnaire Research

2002-2003

Dealing with Difficult People, Creative Problem Solving, Business Writing, How to be an Outstanding Admin Assistant, Time Management, Roberts Rules of Order

References available upon request.

Contact this candidate