Mitzi Rowe

859-***-****

**** ****** **** **********, ** 40391

ad4yjm@r.postjobfree.com

SKILLS

• Knowledgeable of administrative procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and medical terminology

• Knowledgeable of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data WORK EXPERIENCE

DMA/BLUEGRASS STATION

Lexington, KY

Procurement Officer II (10/01/23 to present)

• Performs professional level duties in the procurement of and payment of goods and non-professional services within the agency. Small Purchase Authority to include request for quotes, evaluation of responses, and award processes.

• Creates requisitions for purchases that exceed the assigned Small Purchase Authority for review and approval by the Finance & Administration Cabinet. Monitors purchases made for conformance with the Model Procurement Code (KRS 45A).

• Issues purchase orders to personnel for purchase of goods and services within three quote small purchase authority; enters purchase orders into database; log daily w/document PRC & GAX numbers to keep records accurate; develops and issues requests for quotes, research and create requisition and creates delivery orders.

• Creates purchase orders and payment request for invoices to be paid by getting required signatures and entering invoices into internal accounting program then processing those invoices in eMARS; file paid/processed invoices and purchasing documents; ensures purchases made are in accordance with the mode procurement code.

• Uses procurement card for ordering of items; processes all procurement card paperwork; keeps track of all procurement card receipts to forward to the Department & Procard Administrator; contacts vendors for affidavits, invoices, receipts and W-9 forms; maintain and keep vendor contact info up to date and current; communicate with vendors as needed about invoice payment status.

• Receives, opens, stamps all invoices via US mail; creates purchase order, assigns purchase order and process utility bills for payment; enters all invoices with purchase order and purchase order number assigned in the internal accounting program; interprets and enforces purchasing regulations and policies with the division and department.

• Cross trains with supervisor; attends all eMARS and purchasing training(s) and conferences as required. Performs other duties as assigned.

DMA/KYLOC

Lexington, KY

ADMINISTRATIVE SPECIALIST III 05/01/2023 - 9/30/23 (plant shutting down)

• Provide professional support to the division head, office or unit in developing, implementing and maintaining various complex programs, projects or activities; may supervise subordinate employees; and performs other duties as assigned.

• Maintain/provides (MRO reports) for the complex Defense Logistics Agency Troop Support program on daily production of cost of shipment, number of orders per shipment, total of items shipped within division and balance of orders, verifying balances with Frankfort reporting to management within the division and the Defense Logistics Agency Troop Support.

• Responsible for overseeing and submission of division timesheets to the payroll office in Frankfort; verifies timekeepers have the current information, enters time and attendance on time sheets for submission; works with the payroll office in Frankfort in solving payroll issues.

• Prepares travel for employees who are required to go to other location for business; process vouchers and verifies all information required is correct and submits to Frankfort for processing.

• Schedules all training for employees and verifies class, time, dates and confirmation with employees within the division.

Catalent Pharma Solutions

Winchester, KY

Administrative Assistant III 06/1996 - 09/2022 (layoff 09/22)

• Data entry, filing, and answering phones for Maintenance & Engineering

• Process departmental payroll on a bi-weekly basis using ADP, Kronos, and Workday

• System and Database administrator for Maintenance software "MP2 5.0”, Calibration Manager, Blue Mountain CMMS

• Run scheduled preventive maintenance tasks on all major equipment

• Support data with Documentum and Track Wise

• Member of the Implementation team for JD Edwards (Procurement) – process receipts, collect invoices for Procurement/Finance Team through Trade shift, assist vendor set up

• Provide administrative support to unit management by making travel arrangements using Concur and ordering office supplies using Staples and TSGO (Virtual Credit Card platform)

• Implementation Team for Blue Mountain RAM CMMS Administrator – New Maintenance Preventive Maintenance set up on all processing equipment. Write up Preventive Maintenance schedules and set up in CMMS system. Assist Validation with documents.

Chapman Printing Company

Lexington, KY

Administrative Assistant 03/1993 - 06/1996

• Filing, Data Entry, Sorting and Distribution of Mail, Cash receipts, making deposits, and operating a Switchboard

• Ordered Office supplies and processed printing orders over the phone

• Assisted with other departments such as shipping and receiving, copying, binding, proofreading, and editing departments

US Army

Specialist -4 (P) 1982-1988

• Track Mechanic Course • Tank and Vehicle Repair

• Cross-trained to field computers and maintenance office clerk (Motor Pool, tool room coordinator)• Supply Clerk • Good Conduct Medal • Battalion Soldier of the Month Medal EDUCATION

Huntington Junior College

Huntington, WV

Medical Administrative Assistant 06/1992

• Project Management

• Knowledgeable of administrative procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology

• Knowledgeable of business and management principles involved in organizational planning, resource allocation, human resources, leadership technique, production methods, and coordination of people and resources

GENERAL KNOWLEDGE, SKILLS & ABILITIES:

Efficient with Microsoft Excel, Outlook, and Teams, Word, Demonstrates sound judgement and discretion in handling confidential information. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to multi-task and work under pressure with tight deadlines. Ability to communicate effectively verbally and in writing. Maintains electronic and hard copy filing system.

Prepares and modifies documents including correspondence, reports, drafts, memos, and emails. Schedules and coordinates meetings, appointments and travel arrangements for managers or supervisors Maintain office supply inventories.

References: Available upon Request

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