Accounts Payable Customer Service

Aida Richardson

Email: ****.******@*****.***

Phone: 713-***-****

OBJECTIVE

Obtain a permanent position where I can utilize the full cycle accounting experience. I would greatly appreciate the opportunity to work within a role in which I can continue to broaden my financial analysis and management skills, by contributing to the success of the accounting department and the company.

SUMMARY OF QUALIFICATIONS

Accounts Payable Accounts Receivable Leadership Account Management

Reconciliation Team Player SAP FI/CO Financial Reporting

Customer Service Account Analysis General Ledger Billing

Organization Lockbox Management Dealer Support Configuration

WORK EXPERIENCE5

Independence Contract Drilling, Houston Texas May 2023-Current

Accounts Payable Manager

Manage the day-to-day operations of the Accounts Payable department, ensure that procedures are followed and internal controls are maintained with all the related processes

Ensuring all invoices are processed and ACH payment runs are completed in an accurate and timely manner.

Monitor the organization’s compliance with accounts payable processes.

Manage 1099 compliance annually and ensure filing deadlines are on time.

Work upstream with procurement and buyers to ensure they are following company procedures for activities that impact the ability to pay invoices.

Reinforce process controls that minimize the ability to make duplicate payments.

Assist and ensure proper accruals are made as part of the month end closing processes.

Process weekly ACHs payments

Investigate questions or issues and other exceptions communicated from suppliers and internals clients.

Solmax USA, Houston Texas March 2016-April 2023

Accounts Payable/Billing Supervisor

Responsible for the supervision of all billing and accounts payable functions

Review adjustments to tax setup on purchase orders, as needed.

3-way match of invoices to purchase orders

Responsible for meeting month end closing schedule

Verify non-PO invoices have proper approval per Grant of Authority

Process weekly/daily check run

Daily domestic and international wires or ACH transfers, and post payments in system

Monthly reconciliation of vendor accounts and AP GL accounts

Utilize aging reports to ensure prompt payment of invoices and resolution of issues.

Process invoices, expense reports and contract payments

Daily coding freight invoices

Enter customer payments and bank deposits; collect on outstanding invoices and maintain the accounts receivable files.

Monitor collection of accounts, including collection calls

Daily invoicing and distribution of invoices

Manage credit card reconciliation, expense posting, receipts, fraudulent transactions.

Preparation and uploading of positive pay files for bank transmission.

Process customer credit requests including obtaining applicable approvals.

Communication with customers for issue resolution or invoice inquiries

Ensure sales tax requirements are met on each customer order.

Communicate with Customer Service and Sales on sales orders.

Ensure sales tax requirements are met on each customer order.

Supervise and train a team of four AP and AR coordinators.

Mahindra USA Inc., Houston, TX January 2016-February 2016

Dealer Accounts Analyst

Completed various projects assigned by CFO and Controller

Provided daily system support to end users in Finance SAP module.

Created and maintained master data records for five distributions plants.

Completed the closeout process for dealer accounts (reconciling parts statements, collecting past due account balances, issuing credits, as needed, and coordinating with other departments for close out activities)

Set up new dealers in SAP for AR/AP (W9’s, W8’s,1099, ACH forms, sending confirmations emails,

Salesman set up)

Created warranty debit notes for suppliers.

Provided customer service to dealers regarding their accounts.

Ran various SAP report to identify coding issues and to complete dealer account analysis prior to closeout.

Provided configuration structure for vendor/customer master data within FI module.

Entered debit notes for various reimbursement from local and foreign parties.

Created vendor account groups and number ranges for new vendor account groups.

Prepared weekly aging and billing submission

Configuration and creation of FI (GL, A/P, and A/R)

Accounts Receivable/Payable Team Lead July 2012- December 2015

Processed all the AR and AP accounting tractions in SAP.

Prepared weekly GR’s and IR reports

Controlled vendor balances and open items clearing

Processed billing, invoices, and warranty claims for dealers

Created and executed LSMW programs for various mass uploads and changes.

Completed various transactions and audits to conduct an extensive vendor and customer data cleanup.

Communicated with dealers and vendors to resolve payment and invoicing questions.

Received, recorded, and banked cash, checks, and vouchers as well as reconciled records of bank transactions.

Entered a minimum of 500 invoices weekly for ACH and check runs.

Entered customer payments into system daily, logged/tracked all money received and prepared deposit.

Reconciled complex general ledger accounts including, research and resolution of discrepancies.

Reviewed intercompany receivables and payables, monthly, to ensure proper elimination on consolidation.

Enerflex Energy Systems, Houston, TX

Accounts Payable Clerk January 2010-June 2012

Utilized Great Plains and implemented training of SAP.

Prepared the analysis of accounts and financial statements.

Reviewed and verified the accuracy and completion of journal entries and accounting classifications assigned to various records.

Processed accounts payable invoices and payments, generated reports, and accounting for transactions

Reviewed all invoices for appropriate documentation and approval prior to payment.

Completed various projects assigned by CFO.

COMPUTER/SOFTWARE SKILLS

Accounting: SAP R/3, ECC 6.0 environments, HANA S/4, Certify, Great Plains, QuickBooks, Microsoft Dynamics Axapta, Microsoft NAV

Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook

EDUCATION

Learn SAP December 2015

Coursework training for FICO Certification

University of Houston Downtown, Houston, TX

Bachelor of Science, Interdisciplinary Studies December 2012

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