Jacqueline Williams

Summary:

• I have experience as a Project Manager, Site Acquisition Specialist, Project Coordinator, Document Control Specialist, and Office Manager for the telecom industry, construction industry, and Public and Government Sector.

• Skilled professional with proven expertise in managing a wide range of high priority projects and programs. Recognized as a proactive problem-solver, skilled in assessing needs, evaluating alternatives, and developing effective solutions.

• Highly experienced in working collaboratively with cross-functional teams, interacting with all levels of internal, vendor and client management and support personnel.

• Very strong client service mindset and highly skilled in developing impactful client relationships. Education:

• Texas Woman’s University, Denton, TX

o Bachelor of General Studies – emphasis Business and Government

• University of Phoenix (24 hours)

o MBA Program – Emphasis Global Management

Skills:

• SharePoint

• Word, PowerPoint, Excel,

Outlook

• FileNet

• Siterra

• PACE

• Microsoft Project

• Site Tracker

• Power BI

• Invoicing

• Purchase Orders

• Procurement

• Budget Management

• Meeting Scheduling

• Documentation Control

• Vendor Management

• Meeting Coordination

• Administrative Support

• Stakeholder

Communication

• Project Tracking

• Training & Mentoring

• Contract Management

• Financial Reporting

• Deadline Management

• Issue Resolution

• Record Keeping

• Team Collaboration

• Process Improvement

• Data Analysis

Professional Experience:

DISYS (Exelon-ComEd), Oakbrook Terrace, Illinois

Project Management Coordinator / Analyst

May 2022 – Feb 2024

Streetlight Program

• This entailed facilitating weekly calls with location Barns, coordinating with suppliers to ensure equipment is delivered on time, reviewing monthly budget with Cost Analyst representative, and closing out projects.

Facility Relocation

Assist five Senior Project Managers, a Facility Relocation Manager, and a Senior Program Manager. My duties include:

• Complete monthly Illinois Department of Transportation report for the department.

• Schedule and organize weekly meetings for project stakeholders.

• Take comprehensive meeting notes to document discussions, decisions, and action items.

• Distribute meeting reminders to all participants ahead of scheduled meetings to ensure attendance and preparedness.

• Prepare and distribute pre- and post-meeting materials, facilitating informed discussions and efficient resolution of any issues.

• Generate and process purchase orders with attention to detail and accuracy, ensuring alignment with project requirements and budgetary constraints.

• Handle the processing of vendor invoices, including verification, authorization, and timely payment, in accordance with established procedures and contractual agreements.

• Setup ITN and PID numbers; and SR calls

• Training and assisting new Project managers.

• Closeout Projects

Manage small projects. This entails:

• Submitting project out to bid to ComEd and/or vendors.

• Review bids.

• Prepare documents for the budget.

• Coordinate with internal and external personnel to ensure the completion of the project customer need date, within budget and scope of work.

Extenet Systems, Inc, Lisle, Illinois

OSP Project Manager

June 2018 – Feb 2022

• Responsible for the management of project teams across multiple jobs providing contracted services to customers.

• Ensure project is completed according to mutually agreed upon timeline of customer and Extent policies and procedures.

• Responsible for the management and coordination of team members in obtaining and maintaining all documents related to modification, collocation, and construction of small cell.

• Monitor budget and input data for systems to prepare progress and cost tracking reports for internal and external use.

• Monitor OSP construction progress, adjusted necessary to meet deadlines, specifications, building codes, safety codes and other applicable regulations and input data for systems to prepare progress reports for internal and external use.

• Provide weekly updates to Carrier (TMO)

• Provide quarterly updates to stakeholders.

Project Coordinator/Assist Project Manager

• Assisted with leveraging a cross-functional team of subject matter experts to design, engineer, build and deliver communications infrastructure.

• Review agreements/amendments for scope of work, equipment, and milestone payments.

• Maintenance project schedule from initiation to completion

• Conduct weekly internal staff meetings.

• Provide weekly updates to Carrier (TMO, VZW, ATT)

• Generate/Process purchase order for accuracy.

• Collaborate with internal and external on equipment deliveries.

• Facilitate all documents from initiation to node completion. Tillman Infrastructure, Schaumburg, Illinois

Project Coordinator

May 2017 – June 2018

• Assisted with writing nationwide job description for Project Coordinator and other office procedures.

• Trained and mentored new regional hires (Site Acquisition Manager, Project Coordinators) Project Coordinator Assisted with managing the leasing, zoning, and permitting processes of new cell towers and the BTS sites.

• Work under strict timelines to bring in lease agreements that are acceptable to client.

• Handle administrative details relevant to evaluating and selecting a prospective site.

• Work with consultants, site acquisition personnel, attorneys, and clients as required.

• Assisted Architectural & Engineering Department with Order Management processes.

• Assisted Compliance/Regulatory Department with Order Management processes.

• Resolved client deliverable and purchase order issues for close out activities.

• Maintain and accurate and up-to-date tracking report.

• Apply for and/or maintain all open permits.

• Completed all documents from initiation to tower completion. Goodman Networks, INC. Schaumburg, Illinois

Site Acquisition Specialist II

Oct 2012 – May 2016

• Manage the leasing, zoning, and permitting processes of LTE, Microwave, ETTCS and UMTS search rings, serving our clients’ telecom site acquisition needs from the time the site is awarded to Goodman through the financial true-up process.

• Proven multitasker with the ability to manage multiple projects for different managers simultaneously.

• Trained and mentored 10 Site Acquisition Coordinators Promoted from Site Acquisition Coordinator to Site Acquisition Specialist II

• Manage vendor deliverables deadlines, including following up to ensure receipt of required documentation.

• Interact with various jurisdictional officials regarding zoning and permitting.

• Interact with Landlords and Tower Owners regarding leasing.

• Participate in weekly client deployment meetings and vendor project status meetings.

• Maintain trackers to report forecast and actualization milestone dates and to report vendor deliverables status.

• Coordinate the true-up process for assigned site ring sites, ensuring veracity of required documentation, delivery of documents to client, and financial reconciliation.

• Leverage OOM, CASPR and NORAD databases for search ring site project status and financial purposes 8.

• Order title searches and review title reports.

• Prepare and submit leasing applications.

• Complete lease reviews for equipment accuracy Site Acquisition Coordinator II Provided financial and project management reporting support for the Site Acquisition Department.

• Interacted with clients, vendors, and all levels of internal and external personnel regarding purchase orders, billings, project status, document management, and close-out activities.

• Maintained tracker for purchase order requests, check requests, zoning determinations, and structural reports.

• Reviewed vendor invoices and communicate with vendors and internal billing teams to resolve billing issues.

• Assisted Architectural & Engineering Department with Order Management processes.

• Assisted Compliance/Regulatory Department with Order Management processes.

• Resolved client deliverable and purchase order issues for close out activities.

• Leveraged database management systems, including Oracle, CASPR, Siterra, FileNet, SharePoint, and Excel, to manage the purchase order and document management activities. Burns & McDonnell, Fort Worth, Texas

Document Control Coordinator

2006 – 2012

• Implemented document management procedures for vendor/supplier submittals and project documents to achieve project goals.

• Reviewed scope of work for contract compliance, completeness, and constructability

• Prepared purchase orders for general contractor purchased equipment.

• Updated record drawings, processing and tracking of submittals, MSDS and Engineer Change Notice for five projects.

• Maintained all project drawings.

• Provided front desk coverage and assisted with updating three-week projection schedule.

• Maintained legal and historical records, as well as collaborated with clients and field personnel electronically using a document management system in support of engineering schedules and goals.

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