Lauren Robb

Pronouns: She, Her, Hers

***** ** ********* *****, ********, OR 97140

Mobile: 949-***-****

Email: ad4wuz@r.postjobfree.com

LinkedIn: https://www.linkedin.com/in/lauren-robb-360a5729

Professional, deadline driven, well-organized, self-starter with the skills and diplomacy to achieve success in fast paced, ever-changing environments. Adaptable when needing to switch priorities quickly and maintain grace under pressure. Experience supporting contrasting executive teams and working independently in hybrid and remote work environments.

SKILLS SUMMARY

15 plus years serving as a Partner-in-Success, supporting Executives and their teams. Administrative and Clerical: Calendar and travel coordination, expense report processing through reimbursement. Communication: Gatekeeper and partner with internal and external teams to handle matters expeditiously, proactively, under pressure and through to completion. Confidentiality: Knowledge of practices and policies governing disclosure of information. Judgment: Prioritize initiatives and directives. Listening: Knowledge of effective listening techniques. Executive Support: Constant attention to executive priorities, schedule, responsibilities, and success. Flexibility and Adaptability: Knowledge of successful approaches, tools, and techniques for dealing with changes and adapting to a changing environment. Finance Support: Under the direction of management, monitor budget, and spend reports and collaborate with finance team when reporting adjustments are needed. Meeting Support: Support and document executive level meetings. Office Administration: Ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.

APPLICATIONS AND SOFTWARE SKILLS

• Board BookIt - Cloud-based board management platform

• BOX (Cloud file sharing)

• Citrix - Cloud computing technologies)

• Kronos (Workforce management software)

• UltiPro (Cloud provider of human capital management (HCM)

• OPEx (Management philosophy/framework for continuous improvement)

• Oracle (Database software and technology, cloud engineered systems)

• Windows 10 Enterprise (Word, Excel, PowerPoint, and Outlook 2010, Calendaring)

• Microsoft 365 - Microsoft Teams Meeting, Skype, and GoTo Meeting, SharePoint

WORK EXPERIENCE

10/03/2022 to 02/24/2024 – Executive Administrative Assistant Climax Portable Machine Tools (CPMT), Newberg, OR

CLIMAX is the leading global manufacturer of portable machining, welding, and valve testing equipment, bringing the machine shop to the job site.

Executive Administrative Assistant to the CEO and Global Vice President staff. Organized Operational Executive Leadership and quarterly finance report-out meetings. Developed meeting agendas, presentations, and meeting logistics. Provided administrative support to company departments, Human Resources, Finance, Engineering and Facilities. Maintained organizational charts, and company phone lists. Interacted with and established networking relationships with outside customers/vendors, high-level executives, and matrixed staff. Arranged travel and processed subsequent expense report submissions. Coordinated and maintained executive schedules and calendars. Coordinated logistics to support both internal and external stakeholders. Prepared memos, Page

communications, reports and presentation materials for staff and business meetings and, followed up on action items resulting from those meetings. Liaise with Directors, department direct reports, and operating units in the resolution of day-to-day administrative and operational activities and problems. On occasion, provided personal assistant support. I was the “go-to” person for the office and the manufacturing shop staff. I worked in-tandem with the facilities technician on office upkeep and repair needs. Designed and managed the company front office and lobby project remodel of the hugely successful, 1200 sq. ft. remodel completed in 2022.

01/2022 to 10/22 - Administrative Assistant III - Providence - Saint Joseph Health Care, Portland, OR Providence.

SJH is a comprehensive health care organization. Administrative assistant to the Executive Director and Leadership team of the Revenue Cycle and Contact Center organization. Coordinate onboarding of new caregivers, order and ship equipment and office supplies for remote work staff. Process payments and submit expense reports. Interact with high-level executives, outside vendors, and administrative assistants to provide solid administrative support to the department and Providence ministry. Coordinate and maintain calendars. Prepare memos, communications, reports, and presentation materials for division business meetings. Maintain electronic meeting records, follow-up on action items resulting from the meetings. Point of contact for department staff, and operating units in the resolution of day-to-day administrative and operational activities in the support of organizational needs and challenges.

02/2021 to 01/2022 - Administrative Assistant III, Nursing Administration Providence - Saint Vincent Medical Center, Portland. Oregon Providence St. Vincent Medical Center is a non-profit, acute care teaching hospital in the West Haven-Sylvan section of Portland, Oregon.

Provide administrative support to the hospital Maternal Child and Emergency units. Support two Directors, and their unit nursing managers and the unit staff. Responsible for onboarding new caregivers, ordering unit supplies, process payments and submit expense reports. Interact with outside vendors, high-level executives, and administrative assistants. Work across teams and organizational structures, to provide solid administrative support to the hospital unit staff and ministry. Coordinate and maintain calendars. Prepare memos, communications, reports, and presentation materials for hospital division business meetings. Craft meeting minutes and, follow-up on action items resulting from the meetings. Liaise with direct reports, other departments, and operating units in the resolution of day-to-day administrative and operational activities support needs and challenges.

07/2020 to 10/2020 - Administrative Assistant (Temporary position) Tuality Hillsboro Medical Center, Hillsboro, Oregon OHSU Health. Hillsboro Medical Center, formerly Tuality Healthcare, is a medical center with a hospital and clinic. Provided administrative support to the CEO and Vice President of Human Resources.

04/2017 to 05/21/2020 - Executive Assistant - CareOregon - Portland, Oregon.

CareOregon is a health plan that administers both the Oregon Health Plan (Medicaid) and Medicare benefits. Supported the CEO of Yamhill Community Care and provided executive senior leadership to the Board of Directors. Assisted with logistics, agenda setting, preparation of materials, tracking and monitoring of decisions and work plans. Recorded and maintained meeting minutes and notes. Managed executive calendars, prepare confidential correspondence, and distribute meeting materials. Maintained corporate files and filing system, arrange travel for officers, develop itineraries and agendas, and support complex internal and external meetings. Supported ad hoc requests for administrative support in the absence of support staff.

12/2014 to 04/2017 - Executive Assistant - Oregon Health & Science University - Portland, Oregon.

Oregon Health & Science University is Oregon’s only academic health center. Provided executive support to the Vice President of Human Resources and the Vice President of Professional and Support Services. Maintained complex executive calendars with attention to competing priorities/conflicts in schedule and assignments. Flagged appropriate items for Vice President’s action and response. Created meeting agendas and materials. Recorded meeting minutes. Maintained permanent files and electronic records of meeting minutes, and executive files. Coordinated meeting and special conferences. Coordinated travel and arranged travel itineraries and accommodations. Assisted with recruiting support and onboarding. Documented administrative processes, procedures, and functions of supporting the Executive team. Assist Financial Analyst with reconciling procurement card statements/expense reports for the Vice President. Received, and screened callers and visitors for the Hospital Administration Executive team.

09/13/2010 - 12/10/2014 - Senior Executive Assistant NetApp - Irvine, California

NetApp, Inc. is an American multinational storage and data management company headquartered in Sunnyvale, CA. Assistant to the Vice President, West Channel Sales, and Vice President of West Area Engineering. Organized meetings developed meeting agendas and meeting logistics. Maintained organizational charts and worked with operations and finance on staffing and budget reporting. Interacted with and established networking relationships with outside customers/vendors, high-level executives, administrative assistants. Arranged corporate travel and processed subsequent expense reports. Coordinated and maintained executives and Vice President’s schedules and calendars. Ensured calendars were coordinated to support both internal and external stakeholder availability. Prepared memos, communications, reports and presentation materials for staff and business meetings and, followed up on action items resulting from the meetings. Liaise with direct reports, other departments, and operating units in the resolution of day-to-day administrative and operational activities and problems, and on occasion, provided personal assistant support. WORK EXPERIENCE (Consolidated)

2008 - 2010 - Sales Analyst - Siemens Medical - Garden Grove, California

Siemens Health is a medical technology company and is headquartered in Erlangen, Germany. 2005-2008 - Resource Coordinator, Sales Analyst and Executive Assistant CA Technologies - Irvine, California

CA Technologies, formerly known as Computer Associates International, Inc.

1999 – 2005 - Executive Assistant & Administrative Assistant Team Manager JD Edwards - Denver, CO

Oracle's JD Edwards EnterpriseOne is the integrated applications suite of comprehensive enterprise resource planning software.

REFERENCES

Harry Griffith, V.P., Climax Portable Machine Tools

Cell phone:412-***-****

Tom Cunningham, CEO (previous), Climax Portable Machine Tools

Cell phone:503-***-****

Amanda Aleman, HR Coordinator, Climax Portable Machine Tools

Cell phone:509-***-****

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