Personal Assistant Office Staff

Name: Rania Mohamed Galal.

Address: **, ***** ** ****** *** El Golf Maser el gedida

Mobile phone: 010********

Linked In: http://linkedin.com/in/rania-galal-a33789a9

Email: *****.*****.**@*****.***

Education

Faculty, Graduated from Alsun for English language Fall- 2004

Type of Thanwya, Graduated from St, Joseph English School Spring- 2000

Work Experience

Ejada System Developer

Executive Personal Assistant Dec 2022 – Till Now

Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands

Organize and schedule meetings and appointments

Partner with HR to maintain office policies as necessary

Organize office operations and procedures

Coordinate with IT department on all office equipment

Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time

Manage contract and price negotiations with office vendors, service providers, and office lease

Provide general support to visitors

Responsible for creating PowerPoint slides and making presentations

Manage executives' schedules, calendars, and appointments

Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored

Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval, and staff transfers

Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems

Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

Ensure that results are measured against standards, while making necessary changes along the way

Allocate tasks and assignments to subordinates and monitor their performance

Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff

Perform review and analysis of special projects and keep the management properly informed

Determine current trends and provide a review to management to act on

Responsible for recruiting staff for the office and providing orientation and training to new employees

Ensure top performance of office staff by providing them adequate coaching and guidance

Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publications

Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise

Participate actively in the planning and execution of company events

Responsible for developing standards and promoting activities that enhance operational procedures

Allocate available resources to enable successful task performance

Coordinate office staff activities to ensure maximum efficiency

Evaluate and manage staff performance

Recruit and select office staff

Organize orientation and training of new staff members

Coach, mentor, and discipline office staff

Design and implement filing systems

Ensure filing systems are maintained and current

Establish and monitor procedures for record-keeping

Ensure security, integrity, and confidentiality of data

Design and implement office policies and procedures

Oversee adherence to office policies and procedures

Analyze and monitor internal processes

Implement procedural and policy changes to improve operational efficiency

Prepare operational reports and schedules to ensure efficiency

Coordinate schedules, appointments, and bookings

Monitor and maintain office supplies inventory

Review and approve office supply acquisitions

Handle customer inquiries and complaints

Manage internal staff relations

Maintain a safe, secure and pleasant work environment

Arranging Travel, Visa and Accommodations for the Employees, Chairman & other board member

WVB: World Vest Base

HR & Administrator Manager Nov 2017-Mar 2020

Writes directives advising department managers of Company policy regarding equal employment opportunities, compensation, and employee benefits.

Arranging Travel, Visa and Accommodations for the Chairman & other board member

Attending and organizing the Board meeting

Consults legal counsel to ensure that policies comply with federal and state law.

Develops and maintains a human resources system that meets top management information needs.

Oversees the analysis, maintenance, and communication of records required by law or local governing bodies, or other departments in the organization.

Identifies legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance. Studies legislation,

Writes and delivers presentations to corporate officers or government officials regarding human resources policies and practices.

Recruits, interviews, tests, and selects employees to fill vacant positions.

Plans and conducts new employee orientation to foster positive attitude toward Company goals.

Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting

Advises management in appropriate resolution of employee relations issues.

Responds to inquiries regarding policies, procedures, and programs.

Administers benefits programs such as life, health, and dental insurance, pension plans, vacation, sick leave, leave of absence, and employee assistance.

Conducts wage surveys within labor market to determine competitive wage rate.

Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.

Prepares reports and recommends procedures to reduce absenteeism and turnover.

Contracts with outside suppliers to provide employee services

Works with Employment Administrator to establish and maintain contact with external recruitment sources (e.g., state job service, local colleges, recruiting agencies, and community-based organizations).

Partners with department managers and recruiting professionals to recruit management positions, make hiring decisions and negotiate job offers

Ensures compliance with key policies

Coaches managers on progressive discipline process.

Egyptian Marketing Consultants (EMC). Sep-2011 --- Sep 2012

Finance Department: Financial Analyst

Responsible for Cash Flow

Preparing Financials request

Responsible for all Account Receivable

Responsible for all Account Payable

Preparing Monthly payroll

Receiving Collection on Tracking system & recording it on Quick Books

Bank Reconciliation

Prepare the Monthly reports

Responsible for Data entry on Quick Books

Responsible for all expenses, perduims, advances and petty cash

Follow up on the invoice due date to make sure that we pay vendor on time and handling there problems

Handling Admin work

Carry out all correspondences (Faxes, Letters, Messages, e-mails).

Responsible for Employee Transfer

Develops and maintains a tracking system

Handling All the Meeting with the Banks

Vodafone Egypt;

Project Management Specialist Oct-2010 Aug-2011

Prepare and develop project related documents and support senior project members in consultation, risk management and project delivery

Deliver successful projects across different functions and stakeholders

Update and maintain the Project Plan, schedule, and KPIs

Responsible for Planning, controlling and developing of project health measures and indicators.

Monitor projects for clear goals, objectives and timelines, with measurable milestones consistent with corporate strategy and goals

report potential risks and conflicts

Working closely with the project stakeholder community to ensure that they are up to speed with project developments

Liaise with management in raising critical issues

Prepare and develop project related documents

support senior project members in consultation, risk management and project delivery

Responsible for Project Implementation and Reporting

Responsible for projects and the owner of them

Responsible for improving customer relations

Responsible for reducing customer complaints

Handling the Service level agreement documents

Responsible for the documents signatures

Setup and coordinate meetings and conference

Responsible to meet the project deadlines

Owner of any enhancement or changes in projects plans

Take minutes at meetings

Open and distribute the mail

Vodafone Egypt;

Commercial Accounting/ Revenue Accountant: July 2010 Oct 2010

Responsible for Raya Telecom Accrual

Responsible for Raya Telcom Revenue

Responsible for Raya Telcom Balance Sheet

Responsible for Raya Telecom Provision

Handling All Admin Works

Preparing Raya Telecom Closing Pack

Preparing Financials request for Raya Telecom

Responsible for Data entry on Finance Oracle

Prepare agendas for Board meeting

Prepare packages for Board meetings

Attend board meetings

Vodafone Egypt:

Subsidiary Accountant / Account Receivable Accountant July-2009---July-2010

Responsible for Raya Telcom Billing & Credit Notes

Responsible for all Account Receivable Aging

Receiving Collection on NTS system & recording it on Oracle

Responsible for Raya Employee Transfer

Enhance Data on NTS System

Carry out all correspondences (Faxes, Letters, Messages, e-mails).

Write memos, faxes and all correspondence required

Preparing Financials request for Raya, VIS, Trade & Sarcom

Raya Closing Pack

Monthly report

Responsible for Data entry on Finance oracle

Prepare packages for Board meetings

Attend board meetings

Vodafone-Egypt;

Accountant Finance Department: Accounts Payable. Mar-2007 July 2009

Develops and maintains a tracking system for accounts payable, including back up documentation supporting payment.

Follow up on the invoice due date to make sure that we pay vendor on time and handling there problems

Recording Invoices

Relies on standard company procedures, instructions, or regulations regarding Accounts payable.

Ensure proper accounting allocation of each invoice

Responsible for the vendor reconciliation has been made as required on a timely basis.

Responsible for all expenses, perduims, advances and petty cash

Processing HR Payment

Handling Admin work

Provide office orientation for new employees.

Meet and greet clients and visitors.

Create and modify documents using Microsoft Office

Maintain hard copy and electronic filing system

Responsible for the Customer Inquiries & Employees Calls

Setup and coordinate meetings and conferences

Maintain and distribute staff weekly schedules

Support staff in assigned project based work

Prepare agendas and make arrangements

Vodafone-Egypt;

Finance Department: Account Payable Admin Assistant; Mar2007---Mar2009

Responsible for the Customer Inquiries & Employees Calls

Setup and coordinate meetings and conferences

Maintain and distribute staff weekly schedules

Support staff in assigned project based work.

Handling Admin work

Provide office orientation for new employees.

Type correspondence, reports and other documents

Maintain office files

Open and distribute the mail

Take minutes at meetings

Prepare agendas for Board meeting

Vodafone-Egypt

Facilities Specialist; Facilities Department. Aug2005 Mar2007

Answering Vendors& Customers Phone Calls

Organizing meeting

Handling Employees Inquires

Handling Customers Inquires

Answer telephones and transfer to appropriate staff member.

Meet and greet clients and visitors

Handling Admin work

Provide office orientation for new employees.

Amideist;

Admin July 2003:

Filing and Archiving

Organizing meeting

Prepare and Organize the Courses and Seminars materials

Reserve the Conference rooms & prepare it for the Courses & Seminars

Meet the costumers & answers there phone calls to give them some information’s

Courses/Certificates

Advanced English Language Courses. July- 2004

Technical Skills

Profound knowledge of Microsoft® Windows 3.x, 9x, Me, 2000, and Windows Xp,

MS Word, MS Excel, MS PowerPoint, MS Outlook, MS Photoshop

Advanced Internet web surfing

Oracle Finance

Languages

Arabic (Native Language)

English (Excellent )

French (second language)

Spanish (Second language)

Reference Available upon request

Contact this candidate