CURRICULUM VITAE Biju Abraham

Mob: ******** Email: ad4uti@r.postjobfree.com

Name of Applicant: BIJU ABRAHAM

Visa status Transferable

Nationality Indian

Resident Qatar

Driving License Yes, with own car

Contact Numbers +974-********, Res: +974-********

E-mail ad4uti@r.postjobfree.com

SUITABILITY

Suitability 20+ years of experience

Qualifications BBA from Pondicherry University, India, 1999 - 2004 Studied Bachelor’s Degree in Business Administration (Finance) in Qatar Training/Courses Effective Communication Skills

Time Management, Outlook,

ACONEX & PROMIS Software (Project Management Information System) & Human Resources Management.

Languages English, Hindi, Arabic, Tamil and Malayalam. AVAILABILITY & EXPECTATIONS

Availability Immediately

Salary As per your grading system

DOB year 1973

BRIEF HISTORY

Having 20+ years of experience in Office administration, sales and customer service focused roles. Currently I am working as Commercial Administrator/Senior Document Controller in Al-Jaber Engineering. At Projacs International worked as Sr. Document Controller and Site Administration In-charge, 5 years of experience in HR Department as HR Officer, In Royal HaskoningDHV/Ballast Nedam I worked as Office Manager/Document Controller where I respond to the daily requirements of HR & Administration activities for Al-Sharq Crossing Project, (Client-Ashghal), also worked with Blue Galaxy Group as HR/Admin In-charge, I am very much familiar with Qatar Labour laws and regulations, familiar with Aconex and other Document Management Software. SKILLS

• I have excellent communication skills and I am solely responsible for coordinating with the Corporate HR and Finance departments and reporting directly to my HR Manager in Bahrain. Direct involvement with recruitment procedures and coordinating with selected candidates for appointments and its associated formalities to bring the candidate in the organization from local/overseas recruited. I am trustworthy and dependable in dealing with highly confidential matters.

• Also have strong administrative skills and can handle and operate office equipment, performing routine office administration, preparing reports and providing office support to staff as required. I am holding several diplomas in computer applications and I am an expert user of MS Office, Expedition, Promis & ACONEX (documentation software), Desktop Publishing packages and a wide range of other software. CURRICULUM VITAE Biju Abraham

Mob: 55976279 Email: ad4uti@r.postjobfree.com

WORK HISTORY

Al-Jaber Engineering, Doha-Qatar; Designation: Commercial Administrator/Sr. Document Controller Since August 2022

Working as Commercial Administrator cum Sr. DC in Commercial Department, Responsible for arrange internal approval formalities for Sub Contract Agreements, Variation Orders, Correspondences related to Payment from Ashghal and Direct Payment Arrangement for Sub contractors and for affiliate companies. Coordinate with Head of DC department, update all documents in EDMS system. Directly working with Commercial Department Managers.

• The responsibility to maintain incoming register and outgoing register for Commercial Team. I ensured that every document was stored properly. My job includes scanning the incoming documents, distributing to the respective Engineers by email, filing and to retrieve the documents whenever asked, answering any questions related to the work. Currently assigned with Commercial/Contract documents related works.

• This includes downloading of incoming documents and storing to our server (project wise), Scanning of all the outgoing documents sending via EDMS without any delay.

• The responsibility to maintain stakeholders register. This includes submission of documents to Sub Contractors/Clients. Maintaining the approvals letters and updating the log. Forwarding the log and the related letters to the client and to the respective teams. April 2016 to May 2021; Blue Galaxy Group, Qatar- HR/Admin In-charge Worked as HR In-charge in Blue Galaxy and I was responsible for the development of a newly opened section, Recruit nurses and other staffs from overseas and locally, find new Clients and provide qualified nurses as per the requirement of Clients for their manpower needs.

Responsible recruiting formalities from A to mobilization; Arrange staff accommodation, Selection of potential candidates via telephone and personal interviews based on recruitment request from the respected departments. I am Responsible to coordinate with PRO for Visa availabilities, Visa application, renewal of visa etc. 2015 Nov to Feb 2016 in Ballast Nedam as Office Manager

• Arrange CV, Conduct Interview, Car Rental Arrangement, Housing arrangement.

• Meeting arrangement, Making Agenda etc.

• Memo, Letter, Agenda, Minutes, Transmittal, Invoice

• Presentation (MS PowerPoint) & Data sheet (Excel), Medical card records, issuance and renewal

• Follow-up with PRO for Visa availabilities, Visa application, renewal of visa etc.,

• Drafting highly confidential correspondence, maintaining senior managers and executive personnel files

• Assisting in payroll preparation and final checkup before issue salary transfer to bank.

• Keeping of Basic accounts details and dealing and Petty cash transactions. Sep 2014 to Mar 2015; Royal Haskoning for Al-Sharq Crossing Project, Qatar as Document Controller

• As a Document Controller I am responsible for updating and take feedback from Aconex for all incoming outgoing correspondences, preparing transmittal and to send to Client with Consultants reply through ACONEX

• Responsible for handling of incoming documents in accordance with the Data Management Plan.

• Responsible for controlling the document number and revision of all outgoing documents.

• Responsible for controlling the document is in concurrence with the style guide.

• Responsible for preparing outgoing transmittals, preparing submissions on Aconex and in hard copy.

• Responsible for recordkeeping of all outgoing documents.

• Provides general support to the project team with regard to document management.

• Entry and document upload in ACONEX and follow up with specified Engineers. Projacs International, Qatar 2009 Jan to 2014 Aug; Senior Document Controller

• As a Senior Document Controller, I was supervising and monitoring the works of Document Control department and to make sure all the data’s to be verified it is correct. Ensure properly updated in PROMIS Software and to remind the Engineers for proper follow-ups on time.

• In-charge for all incoming outgoing mails, e-mails, drawing submittals, material submittals, inspection requests, RFI, Generating Monthly, weekly reports etc.

CURRICULUM VITAE Biju Abraham

Mob: 55976279 Email: ad4uti@r.postjobfree.com

• Manage site admin/engineering staff for a huge project with different packages and monitor their work progress and assist them for day-to-day requirements of site and coordinate with main office for daily smooth running of site and coordinate with Consultants and Contractors. 2005 – 2009; Projacs International, Qatar; HR Officer

• Worked as HR Officer with 170 Engineering staffs for their day-to-day requirements. I am fully responsible for the HR & Admin matters as I was reporting to the HR Manager based in Bahrain and also coordinating with Corporate/Accounts departments in other countries. Good knowledge about Qatar Labour Law and formalities. Payroll Support, Time sheets, End of Service Calculation, Recruitment procedures etc. Coordinating with accounts for staff Salaries and keeping employee individual data electronically and manually. 2001 – 2005; ASCO Consulting Engineers, Qatar; Executive Secretary

• Worked as Executive Secretary with full responsibility for the day-to-day activities at the Horse Race Track, Landscaping and Grandstand Project Site Office at Racing and Equestrian Club, a prestigious project cost QR. 70, 000, 00.00

• Assisting the Project Manager and Project Coordinator for day to day running of the Site Office. Also assisting Client Representative Project Manager (Client’s Qatari Project Manager)

• Preparing Minutes of Meeting, Weekly Report, Monthly reports, drafting letters, Keeping records for incoming and outgoing correspondences.

HR/ADMIN RELATED Duties and Responsibilities (Previous and present),

• Assist the Management with the development of HR Policies, Procedures covering all aspects of HR law.

• Arrange Business trips, process visa applications and coordinate with PRO, Process Invoices for payments

• Perform selection process by short listing candidates and coordinating interviews with hiring manager.

• Update employee files with Employee Relations to document personnel actions and to provide information for payroll and other uses. Arrange gate pass and access cards for staffs

• Ensures all visa formalities are completed in line with local regulations and policy. Collate all staff requisition request from all departments, prepare checklist

• Responsible for the day-to-day coordination of all HR policies and programs like absence, vacation, general employee inquiries, etc.

• Coordinating with the recruitment agencies, Post Newspaper Ads, post ads in jobsites etc., to fulfil the company manpower requirement.

• Screening & selection of potential candidates via telephone and personal interviews based on recruitment request from the respected departments.

• Ensuring all new employees recruited receive the relevant employment documentation.

• Coordination between management and employees regarding HR issues. Staffs accommodation arrangements, renewal of rent contracts on time.

• Preparing Employee evaluation reports including Evaluation and Encoding employees in complete office for salary increments

• Prepare all the documentation for government liasioning and coordinating with PROs to complete RP renewal, employment contract renewal within the time limits.

• Coordinating with bank for various formalities related to employees and department Providing supporting documents to the insurance department for addition, deletion & transfer of employees as well as for their dependents

• Taking care of exit formalities for resigned and terminated employees of all level. In-charge of all employees’ passport and coordinate with PRO for visa process. Issue passport to employees for their leave & other activities and follow up for collecting.

• Issuance of salary certificates, warning memos, violation letter, termination letter etc. Keep track of all salary deduction, absentees, vacation report, appraisal, violators, etc., References: Available upon request

Contact this candidate