LATISHA RENEE VALLADARES

Pearland, TX *****

713-***-****

ad4umh@r.postjobfree.com

SUMMARY

Accomplished executive assistant offering 20+ years of experience supporting c-level and other executives. Works well independently and easily collaborates with teams of any size. Speaks fluent Spanish.

STRENGTHS

Excellent verbal, written, and time management skills.

Exceptional interpersonal and follow-up skills; keen ability to anticipate needs.

Proven ability to prioritize, simultaneously handle, and successfully execute multiple tasks and projects with minimal supervision.

Calm under pressure while working in high-intensity, fast-paced environments.

Detail-oriented and maintains flexibility to handle large workloads daily to meet multiple, competing deadlines.

Possesses strong project management and organizational skills, keen attention to detail.

Dynamic self-starter, highly motivated, works well with tight deadlines and excels at researching and resolving issues.

Uses high levels of discretion and demonstrates the ability to handle confidential and sensitive information.

SOFTWARE SKILLS

Proficient user of MS Office (Word, Excel, PowerPoint, Visio, and Outlook)

Workday, Power BI, SAP, Oracle, HireRight, WebEx, Rimbase, Spotfire, Enertia, and ISNetworld

PROFESSIONAL EXPERIENCE

Kelsey Seybold Clinic

Executive Assistant to VP, Human Resources June 2021 - Current

Provides high-level administrative support of a confidential nature.

Heavy calendar management: schedule/reschedule/prioritize numerous meetings daily.

Schedules and maintains weekly HR Directors Team Meeting agendas, prepares PowerPoint presentations, and facilitates communications to the HR Leadership Team and presenters.

Organizes and manages quarterly leadership meetings (350+ attendees).

Coordinates office setup and equipment for new employees in HR department.

Handles all invoices, requisitions, and purchase orders for HR department.

Tracks and reconciles P-Card expenditures for the HR department.

Works independently to complete a wide variety of tasks with varying levels of complexity.

Drafts communications and interacts with employees, providers, executives, patients, and vendors.

Completes compliance tasks and activities to ensure accurate processing into HRIS, benefits, and other HR systems.

Creates, edits, and/or designs correspondence, presentations, reports, meeting minutes, flow charts, organizational charts, and other documents.

Routes or answers routine correspondence not requiring supervisor’s attention.

Responsible for the distribution of HR correspondence and mail.

Plans and organizes all department meetings including preparation of materials for monthly birthday celebrations, employee appreciation events, and other department celebrations.

Maintains office supplies, ensures maintenance of supply room office equipment, reorders business cards for HR department, inventory of Kelsey logo merchandise, manages covered parking.

Communicates to executives and leadership team on behalf of executive.

Answers and manages telephone calls. Monitors, screens, responds to, and distributes incoming communications.

Manages and maintains schedules, appointments, and travel arrangements for HR leadership team.

Supervises HR Assistant.

Approves time in Kronos and runs weekly reports.

Phillips 66 March 2016 – November 2020

Talent Management Coordinator

Assisted Managers on all administrative support duties, including calendar management, conference room scheduling, travel arrangements, visitor management, expense reports, CATS timekeeping, presentation materials creation, drafting communications, reporting, and meeting/event coordination.

Supported the design and safekeeping of all confidential executive-level Succession Management materials and other executive level-related documents.

Responsible for New Hire Onboarding of all Houston employees

Handled all Houston-based training logistics, including coordination, catering, materials preparation, and training rosters.

Tracked and reconciled P(purchase)-Card expenditures for the HR department.

Created and maintained various files in compliance with company policies and governmental regulations, including but not limited to benefit files, master agreement files, etc., and ensures general filing is completed on a timely basis.

Assisted with various projects, including creating and updating forms, typing correspondence and handbooks, creating spreadsheets and PowerPoint slides, and generating mass mailings as directed.

Organized meetings, off-site conferences, training events, and coordinated logistics (audiovisuals, hotel, flights, catering)

Maintained office supplies, ensured the maintenance of supply room office equipment, reordered business cards.

ConocoPhillips February 2015 – October 2015

Senior Administrative Assistant

Provided administrative and clerical support, performed technical tasks, and manages wide-ranging scope and importance on behalf of the operations manager.

Responsible for telephone and e-mail inquiries from internal and external stakeholders

Provided support on projects, invoice management, preparing documents for management approvals.

Event planning and ad hoc assignments that may involve certain personal matters requiring tactical support, as appropriate.

Significant responsibility for interpreting business aspects and overall project success, providing support on client and service provider matters.

Responsible for confidential advanced administrative assignments. Relieves supervisor(s) of some administrative detail.

Within established guidelines make an independent decision regarding planning, organizing, and scheduling your own work.

Frequently coordinates work for several other support staff members. Requires continuous use of technical and business vocabulary and detailed knowledge of Company operations, organizational procedures, and personnel.

Midstates Petroleum April 2012 – August 2014

Executive Assistant

Provided COO and VP of operations overall office management and administrative duties.

Assist VP - Operations and Entire Team with various projects including word processing, file management, invoice management, and tracking, creating, and updating forms, typing correspondence and agreements, creating spreadsheets and PowerPoint slides, and other similar functions as directed.

Support the expense reporting process for Legal Team

Responsible for Contractor Management Documentation; the primary point of contact for approximately 2300 vendors and their associated Master Service Agreements (MSA); provide company sponsors and vendors MSA status updates from initial MSA request through execution; physically and digitally file and maintain all related records and correspondence.

Created and maintained various files in compliance with company policies and governmental regulations and ensures general filing is completed on a timely basis.

Maintained office supplies, reorder business cards for the, coordinate the Legal department, coordinate resolution of, and coordinate IT and technology topics for the Legal department.

Petrohawk Energy/BHP September 2010 – April 2012

Contracts Administrator

Prepared Master Service Contracts, Field Service Agreements, and Pumper Gauger Contracts for distribution and approvals in support of Operations clients

Negotiated with customers to reach resolutions of fundamental contracting points. This includes preliminary review and analysis of contracts, bid proposals, and subcontracts, including red-lining documents, conferring with the business unit and various departments, and developing acceptable contract modifications to address conflicts with possible legal prohibitions.

Responsible for and works directly with the Risk and Surety managers, broker & underwriters, legal and operations clients in the process of maintaining and updating the corporate database for contracts including, but not limited to, MSA's, Compressor, Field Service, Pumper, Consulting Agreements and Drilling Contracts

Handled the "Pipe Track" maintenance update and reported to the Risk Manager, EVP, VP & Drilling Managers

Assisted in educating project personnel and others on the application of the Contract Documents to the work performance at the project sites by developing contract reference notebooks and training project personnel and the division lawyer.

Prepared and assisted in the preparation and negotiation of subcontracts, purchase orders, and service agreements. This includes identifying provisions in the customer/owner contracts and subcontractors' proposals and quotations to flow down to the Company's subcontract agreements.

Regulatory Specialist II October 2008 – September 2010

Obtained and tracked all required drilling, air, and discharge permits within a timeframe that does not impede operations.

Maintained direct contact with the environmental and regulatory agencies to gain clarification or insight into pending regulations and processes.

Handled Texas Railroad Commission regulatory compliance issues.

Researched as required new federal, state, and local regulations impact the Western Region's oil and gas activities.

Responsible for coordinating and tracking the efforts required generating and maintaining the regions SPPC, Tier II, and Sara Title plans.

Supports Drilling, Completions, and production personnel with identifying and addressing environmental/regulatory issues.

Reviewed, conducted, and coordinated lease inspections and witnessing well productivity and mechanical integrity testing to determine compliance with state laws and regulations.

Assisted in data collection for and oversight of contamination cleanup and remediation activities and perform as part of technical oil field regulatory and safety enforcement team.

Operations/Drilling Technician August 2007 – October 2008

Provided technical support to the drilling department (Drilling Managers, Drilling Superintendents, Drilling Engineer Supervisors, and Drilling Engineers)

Configured, maintained, and troubleshot the Rimbase database for operated wells.

Prepared individual, useful performance monitoring reports for operated wells, and prepare quarterly performance reviews.

Analyzed well performance and prepare tracking reports for non-operated drilling wells.

Tracked cost and prepare AFE supplements if necessary.

Composed and prepare presentation material, including figures, diagrams, and charts/graphs.

Updated and maintained Capital Status Report and Accrual Report

Maintained well file documentation updates and distribution of routine data to appropriate personnel.

Point person for partner data requests and maintain partner contact information and lists.

Performed somewhat standardized tasks; established rules and procedures guide work, limited interpretation may be necessary.

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