Data Entry Office Administrator
Resume:
Linda Regush
*******@*****.**
I am a confident and outgoing professional with years of experience. I am enthusiastic and dedicated and have a strong work ethic. I am currently seeking an opportunity to develop new skills while utilizing my already strong customer service and administrative abilities within a new and exciting environment. I have strong communications skills both verbal and written. I work well independently as well as a member of a team. I would love to relocate and begin a new adventure.
WORK EXPERIENCE
ALBERTA BOOTH LTD.
Office Manager July 2021 – March 2023
• Post all service invoices with meticulous detail
• Allocate all payments to invoice
• Prepared and submit Payroll Biweekly for all employees (1 Year)
• Follow up on outstanding Accounts Receivable
• Add Employees to receive Benefits
• Run daily DMR reports for management with meticulous detail
• Invoice Customers as per work order
• Communicate internally for all upcoming work
• Answer phones / book calls with meticulous detail
• Educate customers on product offerings and differences
CORAL CANADA WIDE
Contract and Invoicing Administrator, July 2020 – May 2021
• Prepared contracts for services during stated contract
• Emailed contracts to customer to renew services
• Post all service invoices for both centers with meticulous detail
• Post all payments for both centers with meticulous detail
• Allocate all payments to invoice
• Follow up on outstanding Accounts Receivable
• Communicate internally for all upcoming work
DIRECT ENERGY
Accounts Receivable Coordinator, Jan 2019 – Dec 2020 (Company was Bought Out)
• Post all service invoices for both centers with meticulous detail
• Post all payments for both centers with meticulous detail
• Allocate all payments to invoice
• Follow up on outstanding Accounts Receivable
• Prepare weekly bank deposit, and approve all changes
• Run daily DMR reports for management with meticulous detail
• Confirm and note all quotes
• Communicate internally for all upcoming work
• Reschedule floating calls, and follow up on leads
• Answer phones / book calls with meticulous detail
• Educate customers on product offerings and differences
BOARDWALK PROPERTY RENTALS
Customer Service Representative, May 2017- October 2018
• Review and update task list
• Check site and personal Email through out the day
• Update site Binder daily
• Answer phones and in-person inquires, tend to customers needs
• Schedule showings through the day, show suites
• Enter, edit and complete CFRMs
• Deliver notices in a timely manner
• Ensure Guest are contacted and followed up
• Ensure Rental Enquires are entered
• Inspect empty suites
• Site walk: Ensure lobbies and entrances are appealing
• Communicate with Site team to solve problems
• Prepare and take deposits to the bank
• Prepare packages for upcoming move-in and move-outs
• Inventory control (receive/transfer/allocate stock)
• Enter Associates hours
• Contractors-follow up to ensure that contractors arrive daily as scheduled
• Ensure Daily communication with site Associates
• Deal with customer complaints appropriately
KBM COMMERCIAL FLOOR COVERINGS.
Administrative Assistant, January 2016 - September 2016 (Reconstructing within Company)
• Assisting sale person daily
• Filing
• Organization of desk, files, quotations etc.
• Send/receive quotations
• Read specs/blueprints/division 9 documents
• Request pricing from reps
• Order material for jobs
• Schedule jobs with dispatch and warehouse staff
• Work with installers and order materials
• Coordinate work with clients
• Provide ETA’s for materials
• LEED Information/ documentation
• Gathering Maintenance and Warranty documents
• Courier samples, documents etc. to clients as per request
• Returning emails and calls in an orderly manor
• Day-to-day tasks
• Sage/Accpac/Service Manager training
• Assisting accounting, warehouse and sales as requested
• Coverage of reception, breaks and absences as required
• Coverage for assigned Administrative assistant and sales
SAFEGUARD SAFETY INC.
Office Administrator, July 2015 - October 2015 (temporary)
• Assist all staff with operations of the office – assistant to all Canadian and US employees
• Assist office staff in maintaining files
• Answer phones and redirect calls with professional courtesy
• Expense reports – collection of receipts verify against Visa statement
• Creating PO’s in Simply and gathering supportive documents
• Entering invoices into Simply
• Book travel and hotels for staff
• Track and reorder office supplies as needed
• Assist the accounting department with filing and other ad hoc duties
• Compile all AR invoices and send out to clients and create PDF uploading to accounting department
• Proficient use of all business machines, faxes, copiers phone systems etc.
• Contact point with IT provider to ensure all staff systems working correctly, contact person for all troubleshooting
ENSECO ENERGY SERVICES
Contract Administrator October 2014 - March 2015
• Contract Administrator- Proof read edit and complete requested documents, change spec sheets, converted documents into required format, assisted in preparation of quotes
• Update SharePoint – Tracked and maintained tickets, updated fleet, updated office forms
• Update phone List
• Run WebEx Meetings for Production Testing and Directional Drilling Divisions
• Updated the Rig Activity Reports, Well Counts and Rig Data Reports weekly
• Looked after all website Maintenance
• Answered phones, and redirected calls to staff extensions or mobiles
• Assisted in AR and AP filing
• Created PO’s
• Picked up and distributed Mail/ Organized courier pickup and processed outgoing mail
• Organized Special Events – Christmas party and meetings O
• Operated PolyCam System for conference calls
• Maintained workflow charts - Added new people and deleted people as they came into the company or left the company
• Ran mail through postage machine
ENSECO ENERGY SERVICES
Office Manager - September 2012 to 2014
• Prioritized and delegated tasks and provided motivation and direction to create a positive work environment and ensured accurate on-time completion
• Coordinated workflow and supervised additional support staff
• Created monthly reports for senior executives
• Prepared invoices for accounting staff, coded, scanned to Paper save and forwarded to Calgary
• Mediated conflicts among employees and between staff and management, utilizing diplomacy and humour to resolve issues
• Responded to client needs and provided additional support where necessary
• Helped with Fleet Management
• Looked after keys for Fleet of 25 trucks
• Organized Special Events
• Proofread reports and outgoing documents
ENSECO ENERGY SERVICES
Receptionist - September 2010 to September 2012
• Provided administrative support to all staff
• Ordered office supplies and managed office equipment
• Created POs for employees
• Answered and redirected calls (100+ per day) extensions/mobiles
• Processed expense reports for Managers and Field staff
• Scheduled new hires and conducted orientations
• Scheduled Drug and Fit tests for New Hires
REFERANCES
Mike McGillivray
Project Manager
Alberta Booth Ltd.
Michelle Farough
Accounting A/P– A/R
Enseco Energy
Andrea Fodor
Office Manager
Direct Energy
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