Management Specialist Records
Resume:
NAKAYIZA MADRINE
Address: Kampala, Uganda
TEL: +256(0)706559390 +256(0)788884484
Email:*****************@*****.***
CAREER OBJECTIVE
Dedicated and detail oriented records officer with a proven track record of managing, organizing, and maintaining records. Seeking a challenging position to leverage my skills in data management and contribute to the efficient functioning of an organization. EDUCATION.
2017-2021: Bachelor’s degree of Records and Archives Management– Makerere University
2015-2016: Uganda advanced certificate of education (UACE) St Joseph’s Girls Senior Secondary School, Nsambya
2011-2014; Uganda certificate of education (UCE) St Joseph’s Girls Senior Secondary School, Nsambya
WORK HISTORY
January –Present Public Procurement and Disposal of Public Assets Authority Support Staff (Records Management)
Conducted regular audits to ensure data accuracy and compliance with the Authority’s regulations.
Examine and sort electronic and hard copy records for scanning
Manage safe custody operations in accordance with company policy
Electronically manage the existing records and file in accordance with the Authority’s policy
Ensure the highest levels of confidentiality
Other duties as assigned
March 2023 – December 2023 Graduate Trainee (Registry) Public Procurement and Disposal of Public Assets Authority
Graduate Trainee (Registry)
Process, file and organize records and files according to company policies and procedures in both computer and paper filing systems
Research records upon request and maintain logs of requests by tracking the movement of files and information through schedules and calendars to ensure no records are lost or misplaced and that they are returned when borrowed.
Ensure that all department records are properly labeled for easy access.
Assist departments to retrieve documentation, especially during various audits.
Assist officers to track information as they execute their duties.
Preparing new files and setting them up in both the computer and paper systems according to company procedures to ensure information is complete and files are included in all systems
Assist with the management and routine assessment of inventory and supplies.
Assist in operating scans and various office equipment.
Ensure the highest levels of confidentiality
June 2022 - March 2023 TASO, USAID LPHS-ANKOLE –Buremba HCIII, Kazo District Data Clerk
Liaise with facility staff to ensure completion of data on the patient, files (ANC, maternity, post-natal, exposed infant register, HCT register, Laboratory registers, ANC registers, etc) and other relevant HMIS tools.
Receiving n dealing with enquiries requests relating to data needs (data calls)
Updating, maintaining and retrieving data held on computerized HIV/TB reporting system
Compile, sort, and verify accuracy of data before it is entered into the project database
Managing the electronic data systems which include and not limited to Uganda EMR, DHIS, HIBID etc and ensuring systems are updated with the most current data.
Maintain hard copy and electronics data files and reports in compliance with the program research protocols, ensure the store/backup in appropriate location completed report/documents.
Maintain the highest standards of data quality by comparing the data entered with source documents or re-enters verified data
February 2022 - June 2022 TASO, USAID LPHS-ANKOLE–Buremba HCIII, Kazo District Locum Data Clerk
While here I have carried out voluntary work to support the facility and performed all duties under the guidance of MEAL supervisor. I have worked as part of the facility team, assisting in the generation and submission of accurate, timely, valid data to inform on quality improvement and reporting given the very good knowledge in the use of electronic medical records (EMR) such as hybrid and HMIS data collection in the health facilities within the district. Working with open EMR and data entry, cleaning and validation.
Entered all patient information from paper based records onto computerized systems.
Managing the electronic data systems which include updating, maintaining and retrieving data held on Uganda EMR system.
Utilized computerized data entry equipment and file maintenance programs to enter, store, retrieve and summarize data in preparation of standardized reports.
Compile, sort and verify accuracy of data before it is entered into the project database.
Participate in the facility quality improvement activities which include collecting/summarizing data and analyzing to inform progress of quality improvement interventions.
December 2020 Kampala Children’s Center, Wakiso
Field officer
While here, I took part in an output and quality of learning environment monitoring, data collection activity conducted using KoBo Collect software in Wakiso district. I was responsible for the data quality.
Conducted household visits, collected data and performed quality checks and audits to ensure authenticity of the data.
Conducted quantitative data collection in the eligible households.
Conducted spot checks and calls to ensure quality and authentic data that can be used for purposes of decision making is gathered.
August 2020, Sanyu’s Clinic Ndejje
Receptionist
While here, I offered administrative support to the management and at the clinic at large. I was responsible for ensuring that the front desk welcomes guests positively and also executed all tasks to the highest quality standards.
Greeted and welcomed guests as soon as they arrived at the office
Directed to the appropriate persons and office
Keep updated records of office expenses and costs
Filled, photocopied all necessary documents
Received payments from patients and issued them receipts upon payment June 2019-August 2019 Uganda Registration Services Bureau (URSB) Internship
While here I carried out voluntary work to support the data clerk and performed all duties under the guidance of my supervisor, a senior records officer at the Bureau. I worked as an internee, assisting in the generation and submission of accurate, timely, valid data to inform on quality improvement and reporting given the very good knowledge in the use of electronic records systems. Working with Koha and data entry, cleaning and validation.
Entered all records from paper based records onto computerized systems.
Managing the electronic data systems which include updating, maintaining and retrieving data held on at NITA.
Utilized computerized data entry equipment and file maintenance programs to enter, store, retrieve and summarize data in preparation of standardized reports.
Compile, sort and verify accuracy of data before it is entered into the company’s database.
Verifying all documents entered into the system and submitting to the IT department before it is sent to National Information Technology Authority (NITA)
Indexing while adding to the database and storing information electronically using File Index System (fis)
SKILLS AND OBJECTIVES
Effective communication and collaborative skills
Strong understanding of data privacy and confidentiality requirements
Meticulous attention to detail in all aspects of record keeping
Organized in a way that is understandable even to those outside the records department
Excellent computer skills and knowledge of record keeping programs
Ability to thrive in a fast-paced environment
Can do attitude
excellent organizational skills,
Understanding of the importance of record keeping to the success of an organization as well as its clients and/or customers
HOBBIES
Reading
Writing
singing
REFEREES
Ms. Namayanja Rebecca
Senior Library Officer
PPDA
Mobile: +256-*********
Email: **********@****.**.**
Mr. Senkindu Tapson Titus
The Aids Support Organization (TASO), Uganda
Mobile: +256-*********
Email: *********@**********.***
Ms. Nabwebale Lillian Agaba
Uganda Registration Services Bureau
Mobile: +256 (0-782******
Email: *************@*****.***
Certification.
I, the undersigned, certify to the best of my knowledge and belief, this data correctly describes me, my qualifications and experience.
Nakayiza Madrine
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