SANGEETHA SMITH

Jersey City, NJ 551-***-**** ad4rh0@r.postjobfree.com www.LinkedIn.com/in/SangeethaSmith/

TARGET: PROJECT MANAGEMENT PROFESSIONAL EXECUTIVE ASSISTANT

Executive Calendar Management Event Logistics Business Development Project Lifecycle Management

Showcase Vast Exposure Across Multiple Domains, Including Auditing, Finance, Insurance, and Consultation Services.

Detail-oriented, analytical, and solutions-focused Senior Executive Assistant with 15+ years of transferable experience in delivering top-tier administrative support for C-Suite executives and management. champion strategic organization objectives via detailed execution of diverse projects, driving significant improvements in workflow and productivity. Possess a proven track record of consistently exceeding expectations, identifying discrepancies, and generating solutions in alignment with organization requirements to optimize workflow efficiency and achieve organization success.

IMMEDIATE VALUE OFFERED

- Deliver best-in-class project management expertise, facilitating continuous process improvements, streamlining operations, and generating cost optimization while driving organization efficiency, effectiveness, and productivity.

- Verifiable success in driving project excellence through strategic planning, resource optimization, and effective communications while delivering robust support for cross-functional teams to achieve project requirements.

- Offer unparalleled executive support to C-Suite leadership by effectively managing complex business calendars and ensuring seamless coordination of high-volume/dynamic schedules and priorities with unmatched precision.

- Subject matter expertise in executive engagement, administrative oversight, calendar management, effective communications, contract development, and relationship management, supported by vast industry exposure.

- Manage multiple projects and initiatives simultaneously from concept to execution while utilizing prioritization and time management skills to complete deliverables on time, under budget, and in alignment with requirements.

- Promote a culture of collaboration to empower and motivate diverse teams toward achieving business objectives while administering training and development initiatives to elevate personnel performance and achieve team synergy.

CORE COMPETENCIES:

Project Management Best Practices, Financial Forecasting & Budgeting, Expense & Budget Management, Travel Planning & Scheduling, Executive Support Services, Procurement & Logistics Oversight, Executive Calendar Management, Client Relationship Management, Administrative Operations, Training & Development, Continuous Process Improvements, Interpersonal Communications, Event Planning & Coordination, Problem-Solving & Mediation, Stakeholder Engagement

PROFESSIONAL WORK EXPERIENCE

New York Life Insurance Company New York, NY 2023–Present

Senior Executive Assistant/Administration (Contract)

Operated within a multifaceted and all-encompassing senior executive assistant role, overseeing day-to-day responsibilities, including providing top-level administrative support to C-Suite executives while managing complex calendars, appointments, and travel arrangements to ensure optimal time management and seamless coordination.

- Served as a concept to completion driver, facilitating seamless intake process for business requests, providing assistance in completing questionnaire, and coordinating kickoff planning meetings with key stakeholders.

- Orchestrated in-house marketing and documentation designs for international executive engagements across Italy, France, and United States, thus reducing overhead costs and achieving significant savings on an annual basis.

- Performed as a business contingency coordinator for corporate events, supporting diverse teams in resolving event management issues pertaining to attendees, such as help desk correspondence and registration updates.

- Coordinated and scheduled executive calendars for meetings, site visits, and Board of Director dinner events, as well as attending conferences, preparing meeting minutes, and managing executive communications.

- Proficiently processed event agreements through utilizing DocuSign for signatures, managing accurate electronic records/documentation, and maintaining department administrative procedure manuals with precision.

- Showcased excellent HR management acumen, onboarding new hires by providing training and development initiatives to achieve seamless employee engagement and integration while managing personnel documentation.

- Utilized Procurement Card to craft detailed expense reports for management and reconcile invoices/payments.

SANGEETHA SMITH

Jersey City, NJ 551-***-**** ad4rh0@r.postjobfree.com www.LinkedIn.com/in/SangeethaSmith/

Loan Processor (Contract) Citizens Bank Remote 2021–2023

- Processed (40+) loan transactions on a daily basis, involving mortgages for condos and co-ops while analyzing applications and reviewing documents to ensure compliance with Federal National Mortgage Association standards.

- Strategically worked with borrowers, underwriters, and loan officers while gathering relevant information, completing paperwork, and analyzing financial documents to evaluate applicant creditworthiness/loan viability.

- Acquired vast knowledge and insights on real estate policies, rules, and regulations while thriving within fast-paced work environments and meeting strict timelines, involving multiple deals and engagements simultaneously.

Case Auditor (Contract) Cohn Reznick Remote 2021

- Supported financial assistance programs during COVID-19 pandemic, facilitating transactions and engagements for new applicants to support the community with bill payments by ensuring timely disbursement of funds.

- Employed documentation and record-keeping best practices while identifying discrepancies and generating innovative solutions to ensure data accuracy and reliability involving loan processing forms.

- Conducted outreach to utility providers, reviewed tenant applications, and verified program eligibility.

Senior Administrative Assistant (Contract) Citigroup (Citi Foundation) New York, NY 2019–2020

- Managed (20+) complex calendars for executives, including the Foundation COO, vice presidents, Director of Finance and Operations, along with organizing conference rooms, webinars, and conference halls for meetings.

- Operated as a main point of contact between external clients and internal departments while processing ($15M+) invoices and submitting reconciliations via P2P regarding memberships fees, charities, and technical services.

- Spearheaded volunteer team efforts to reconcile invoices and orchestrate holiday charity initiatives, fostering successful partnerships between Citigroup and NY Cares, thus enhancing community engagement.

- Managed comprehensive travel logistics by utilizing the Concur system, including hotel bookings and transportation arrangements, optimizing travel schedules and reducing operational costs.

- Collaborated with security teams and external vendors to plan and execute on-site events while ensuring adherence to budget constraints and achieving targeted outcomes.

- Enhanced organizational efficiency and team collaboration by leading volunteer groups in charitable activities and event planning, contributing to the company's social responsibility objectives.

Compliance Liaison (Contract) American Stock Transfer and Trust Company Brooklyn, NY 2019

- Coordinated (6)-week audit initiative with AST internal department and high-performing team of (6) auditors from Department of Financial Services to gather and compile accurate answers for (63) multiple-part questionnaire.

- Worked with (3) CPAs in the accounting dept. to compile essential financial statements for auditing purposes.

Administrative Assistant (Contract) CH News Inc. Jersey City, NJ 2019

- Performed various administrative tasks, including managing (50+) calls and follow-ups, handling ($2K) returns, and monitoring credit transactions while performing ad-hoc requests and printing routes for (50+) drivers.

Executive Assistant/Office Manager Samir Tendulkar LLC Jersey City, NJ 2013–2017

- Contributed toward company growth from (3)-member local staff to (5) offshore managers and 60+ employees.

- Propelled sales volume from $50K to $1M+ on a yearly basis by devising/executing innovative marketing strategy.

ADDITIONAL WORK EXPERIENCE

Executive Assistant and Receptionist (Contract) Atrium Jersey City, NJ 2013

Business Development & Marketing Coordinator Derive Technologies New York, NY 2005–2012

EDUCATION QUALIFICATIONS

Saint Peter’s University Jersey City, NJ 2004

Bachelor of Science (B.S.) Computer Science and Management Information Systems GPA: 3.6

TECHNOLOGY PROFICIENCY

Microsoft Office Suite: Word, PowerPoint, Outlook, Excel (V-Lookups, Pivot Tables, VBA) SharePoint Teams

Adobe Photoshop P2P Invoicing Concur CRM QuickBooks Ariba Zoom Skype

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