Profile

An accounting professional with **+ years of experience in accounts payables and receivables, analysis project accounting, and accounting principles GAAP. Proven capacity to improve and maximize overall business and finance function combination through effective communication processes. An experienced self-starter, team player and problem-solver with keen attention to customer needs and details.

Skills

Accounts Payable Processes

Records Organization

Invoices/Expense Reports/Payment Transactions

Journal Entries & General Ledger

Corporate Accounting

SalesForce.com

Notary Public, State of Texas

Teambuilding & Staff Supervision

Vendor Negotiations

Spreadsheets & Reports

MS Office (Word, Excel, PowerPoint, Project, & Access)

Microsoft Dynamics

NetSuite

Oracle

Great Plains

QuickBooks

Bill.com

Windows

SAP

Cost / Revenue Accounting

Blackline

Professional Experience

F45 Inc.- Austin, TX

Global Accounts Payable. Manager, September 2023 – February 2024

•Manage the accounts payable processes for accurate, timely and complete processing of all transactions, including purchases orders/check request, invoices, and expense reporting for 7 Global entities.

•Perform end-to-end accounting duties, including review/post journal entries and reconcile/review general ledger accounts.

•Maintain accounting files and documentation thoroughly and accurately, in accordance with F45 Training’s company policy and GAAP.

•Support accuracy of Accounts Payable related general ledger accounts by ensuring that routine activities are being completed in a timely manner.

•Research, resolve, and communicate invoicing issues, discrepancies, or outstanding balances to business owners,

FP&A, management, and vendors as needed.

•Manage monthly ACH/wire payments for utilities, credit cards, and other expenses.

•Manage all accounts payable-related reporting, including sales/use tax and 1099.

•Report on F45 Training’s A/P progress and make recommendations, when appropriate

•Identify and execute optimizations in F45 Training’s A/P areas through process improvement and creating workflow efficiencies, e.g. reduce processing time, improve accuracy and reduce paper-based processes

•Train other F45 Training’s departments on the submissions of expenses-related items

SISU, LLC- Austin, TX

Interim Controller, June 2023 – August 2023- Contract

•Support the CFO with financial report preparation, state information and tax reporting, regulatory compliance, audits and any other applicable tasks.

•Work with each team member to map out career path goals and identify opportunities and resources needed to achieve goals in a development plan.

•Coordinate monthly close process and related financial analysis including preparation and review of monthly journal entries and corresponding analysis.

•Examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance with GAAP and to internal reporting standards.

•Generate monthly and annual consolidated financial statements.

•Oversee and coordinate the annual financial statement audit. Assist the Controller with bank review and collateral audits.

•Implementing new processes for the NetSuite accounting system requires careful planning, customization, and user adoption. (NetAsset/NetLessor).

•Analyzed yearly expenses, cost fluctuations, journals, and over $10 million of work-in -process.

•Resolving discrepancies that contribute to inventory cost variances by 70%

•Reduced accounts payable turnaround by 15% by negotiating problem resolutions between purchasing and receiving departments.

•Assists in the development and implementation of goals, policies, priorities, and procedures relating to financial management, accounting, and/or payroll.

Citizens Inc.- Austin, TX

Accounts Payable/Payroll Manager, December 2022- May 2023

•Supervise and lead the team in processing all company disbursements.

•Handle special projects as needed for the business or enhancement within the disbursement process.

•Adheres to SOX control defined processes.

•Assist with providing support for audits including annual audit, 401k audit and worker compensation audit.

•Responsible for the timely loading, coding obtaining manager approval and auditing of expense reports and invoices processed through Oracle workflow.

•Responsible for processing policy related as well as commission related files for payments ensuring proper approval.

•Files Federal and State monthly, quarterly, and yearly details and summary reports. Makes deposits and reconciles withhold to filings.

•Reconcile accounts payable liability accounts.

•Review accuracy of batching and posting of data through daily balancing.

•Maintain accounts payable files.

•Approve payroll JE’s and reconcile payroll general ledger accounts.

•Validates quarterly and yearly reporting.

•Other reporting as required by state and federal agencies.

•Validate manual payroll checks and garnishment calculations.

•Oversite in review of Time and Attendance reporting and ensure accuracy within payrolls.

•Maintain all payroll files and records in a compliant manner.

•Manage commission weekly, monthly, and semi-monthly payments.

Reckitt/UpSpring LLC- Austin, TX

Senior G/L Accountant/ Accounting Supervisor, July 2021- August 2022

•Manage accounts payable invoices, including 3-way matching of Purchase Order, Packing Slip/Receiving Report, and Invoice in a timely manner.

•Manage process and reconcile daily bank deposits and maintain all supporting documentation.

•Collect and monitor accounts receivable.

•Reconcile monthly credit card activity.

•Ensures that assigned accounts are accurately stated and adjusting entries timely recorded.

•Addresses tight deadlines and a multitude of accounting activities including general ledger preparation, financial reporting, year-end audit preparation, and the support of budget and forecast activities including Customer and Brand P&L.

•Responsible for preparation and processing of monthly financial closing functions.

•Oversee Accounts Payable and Accounts Receivable aging, Goods receipt clearing and resolution of issues.

•Manage Inventory accounting, perform cycle counts and assist Supply Department on accounting issues.

•Post Inventory adjustments for Month-End close

•Prepare accounting journal entries, royalty calculations and accruals.

•Prepare monthly balance sheets and reconciliations for assigned accounts.

•Responds to inquiries from the Finance Director and others on the team or in leadership which requires strong interpersonal communication skills (both written and verbal), strong analytical skills, and a thorough understanding of the ERP system.

•Assists in the development and implementation of new procedures and features to enhance the workflow and effectiveness of the department.

•Assist Finance Director in the evaluation and implementation of new accounting standards.

•Coordinate recording results of International Sales and monthly reporting.

•Ability to gather, organize, analyze, and present varied financial data.

•Supervise and Support the Accounting teams work assignments.

Phunware, Inc. - Austin, TX

Senior G/L Accountant, February 2019- February 2021

•Monthly closing activities, including journal entries, general ledger reconciliations and other accounting transactions.

•Maintain overall accuracy and integrity of the general ledger records and reconcile cash, investments, prepaid expenses, fixed and intangible assets, accounts payable, accrued expenses, and intercompany accounts.

•Research and resolve discrepancies with a focus on automation and process improvement.

•Handle full-cycle A/P and A/R including cash deposits, applications, bill coding, bill approval and payment processing.

•Review contracts and identify accounting impact. (Salesforce)

•Process bill.com and PayPal transactions in the GL, providing reports and analysis reconciliations vs NetSuite.

•File and Pay monthly, quarterly, & annual sales tax

•Provide support to finance management and other special projects including AD-HOC financial analysis.

Environmental Systems Corporation – Austin, TX

Project Accountant, January 2015- June 2018

•Prepares reports that outline the project’s financial position in the area of income and expenses.

•Develop and maintain weekly staff utilization reports

•Identifies, troubleshoots and resolves variations and other discrepancies from baseline projections

•Works with management to periodically re-baseline projections based on changes in schedule, staff matrix, or project potential.

•Effectively communicate budgeted labor hours as well and production expectations to project staff on a periodic basis.

•Ad hoc report development to help project team make informed decisions when discrepancies arise.

•Document and reconcile changes in the project’s operational budget distribution to budget as setup in the accounting system.

•Convert on a monthly basis the financial tracking and estimating into a formal Estimate at Completion in accordance with policies and procedures.

•Ensures revenue recognition and invoicing are completed as required.

•Document potential change orders and their financial impact as they are identified.

•Enforces policies and procedures consistent with company philosophy and objectives.

•Ensures project’s accounts are aligned with company and GAAP guidelines.

•Advises team on matters affecting project success, analysis schedule and cost impacts and develops project recovery plans

•Reviews all purchase orders for applicable sales tax and ensures that all invoicing follows special instructions and taxability.

•Responsible for submitting customer invoices electronically and via mail.

•Responsible for AR collections, reconciling payments to invoices, monitoring and addressing aging balances, and resolving discrepancies. Researches and resolves unapplied cash. Processes all customer credit card payments.

•Processes Account payables and expense reports for both company entities in US and CAD currencies electronically and via checks according to schedule.

•Processes payroll for 2 companies.

•Participates in the month-end close process. Performs general ledger account reconciliations for AP and AR and completes journal entries for AP accruals and payroll. Update month end roll-forwards as needed and run reports as requested.

•Completes routine reports and business filings such as annual reports, sales tax returns and other related activities.

•Maintains various accounting files and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines. Ensures all processed invoices are stored appropriately for easy retrieval when necessary. Tracks and assesses items such as but not limited to: sales tax exemption certificates, direct pay permits, and other related documents.

•Performs general and program specific clerical functions for the purpose of supporting departmental activities. Participates in meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions. Responds promptly to inquiries from staff and administration.

•Reconciliation of general ledger and bank accounts; general ledger accounts to subsidiary ledgers and bank general ledger accounts to bank statements, fixed assets, prepaid and accrual accounts.

Novo Dia Group, Inc. (Volt Workforce Solution) – Contracted – Austin, TX

Accounting / HR Manager, August 2014 – January 2015

•Reviewing bank transactions in the SunGard/Quantum and QuickBooks cash management systems

•Prepare manual entries related to cash accounts not linked to Quantum.

•Prepare monthly bank reconciliations, identify reconciling items and communicate with stakeholders/customers on resolution.

•Prepare accounting journal entries.

•Download Bank Statement

•File & track outstanding documents (LOA paperwork, Benefits paperwork, EEO, I-9s, PTO).

•Provide internal customer support to employees around benefits, company policies and general HR questions.

•Maintains working knowledge of applicable federal, state, and local employment laws.

•Collect and manage corporate receivables.

•Create invoices and Process cash receipts including checks, cash, credit card transactions for multiple companies.

•Prepare Monthly financials and Month End closing.

•Processed bi-weekly payroll, including Federal and State quarterly taxes.

•Managed Accounts Payable/Accounts Receivable.

Specialty Grains, Inc. – Gibson City, IL

Accounting / HR Manager, October 2013 – May 2014

•Managed Accounts Payable/Accounts Receivable

•Prepared Company Accounts and Quarterly Tax Payments

•Process weekly, monthly; Bank Reconciliations, G/L close

•Develop manual journal entries to post transactions to the General Ledger

•Coordinates Monthly financials and Month end closing activities.

•Processed bi-weekly payroll, including Federal and State quarterly taxes.

•Oversees Employee Management including recruiting and discharging employment.

•Reconciled loaded tickets to actual inventory, invoicing of customers on a $ 1.5 million-dollar line of credit.

•Collected on past due invoices.

•Filed & tracked outstanding documents (LOA paperwork, Benefits paperwork, EEO, I-9s, PTO)

•Provided internal customer support to employees around benefits, company policies and general HR questions.

•Maintained working knowledge of applicable federal, state and local employment laws.

Capital IDEA/PMG – Austin, TX

Accountant, October 2008 – July 2013

•Managed the responsibility for Accounts Payable activities: verified accuracy of itemized charges, account numbers and total costs; prepared invoices for payment, processed checks to mail or distribute

•Coded and input invoices and expense reimbursements into accounting system.

•Maintained records through filing, retrieval, storage, compilation, coding, and updating.

•Responded to inquiries and checked accounting transactions to locate and resolve discrepancies.

•Entered deposits to accounting system, prepared and took deposits to the bank in a timely manner.

•Prepared and posted bank account reconciliations.

•Prepared and posted regular journal entries.

•Reconciled general ledger accounts related to payroll, accounts payable and accruals.

•Completed payroll related tasks such as verifying hours from electronic timesheets and summarizing on biweekly spreadsheet, compiling changes to employee data, and transmitting information to the payroll management firm according to schedule.

•Assisted Director of Accounting in preparation for audits

•Acted as a backup for the Director of Accounting as needed.

•Performed other duties as assigned, which include special projects outside of the Accounting Department.

Education

Masters of Human Resource Management, June 2014

Keller Graduate School of Management, Austin, TX

Bachelor of Science Technical Management, specialization in Accounting, June 2012

DeVry University, Austin, TX

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