Administrative Assistant Spare Parts
Resume:
Frances J. Lombardi
Hackensack, NJ
ad4rcr@r.postjobfree.com
Summary of Qualifications: Able to multitask and work independently or as part of a team.
Ability to take and follow direction easily, detail oriented, enjoys setting and obtaining goals, a self-starter, able to take on challenges with a positive result.
Technical Skills: Microsoft Word PowerPoint
Excel Avigilon
Entre Vid Center
Telex Dictaphone
Typing – 70 WPM Shorthand – 80 WPM
Professional Experience:
DMW & H, Fairfield, NJ 2022 - Present
Engineering & Integration
Administrative Assistant
Assist Mechanical and Electrical Engineering teams - plotting, printing and sending out drawings for various job sites
Receive Purchase Order numbers and create links to Material Requisitions, Spare Parts Master Listing and Committed Material listing
Follow up on spare parts requests on a timely basis
Create Yearly Calendar
Create Install Job Books to be sent to site
Update Maintenance Manual Documentation
Gather information and prepare/create Pivot Tables & Charts for department managers
Valley National Bank, Wayne, NJ 2001 – 2022
Administrative Assistant
Create and manage Excel spreadsheets to track new and lost employee badges as requested by Auditing Department
Establish and update filing systems to organize department documents
Order, restock department supplies monthly when supplies were running low
Greet and direct all customers/clients to the proper person to take care of their needs
Answer and direct incoming calls or assist as needed
Distribute all incoming mail to the proper party daily
Receive and code all invoices for approval before sending to Accounting Department for payment
Research outstanding invoices to make sure each vendor is paid in a timely manner
Handle Service Now requests in a timely manner and track on an Excel spreadsheet for audit purposes
Receive orientation list of new employees and set up badges with proper profiles and access to various campus buildings ensuring access to the departments they will be working in
Respond to customer concerns via email to keep the department running smoothly
Build PowerPoint presentations to track and report the YTD totals of vendor invoices
Compile letters to send to vendors with each bid package before the selection process
Various Temporary Assignments: Sony/Ericsson, Lucent Picard, American Cyanamid,
Bell Geospace, Prudential, Ricoh, Millmaster Onyx
Received Dictaphone audio tape for transcription and presentation of documents to various managers for their signature of approval
Received service orders and routed to proper party for tracking and ordering of customer merchandise
Managed Telex machine for daily messages and sent out international packages of minerals to customers for their testing and approvals
Education: Cedarville University, Cedarville, OH Associates Degree
Hobbies: swimming, biking, running, hiking, volleyball, cello, violin, horseback riding
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