Melissa Mills

Phone 916-***-****

Email ad4qr9@r.postjobfree.com

Address Waddell, AZ 85355

PROFESSIONAL SUMMARY

Strategically spearheaded HR and talent acquisition initiatives at Denali Therapeutics, optimizing recruitment scheduling and enhancing candidate experiences. Excelled in high-stakes environments, leveraging strong analytical skills and a keen eye for detail. Proven track record in improving operational efficiency, evidenced by managing over 195 interviews monthly. SKILLS

• Microsoft PowerPoint

• MS Word

• Coupa

• MS Excel

• SharePoint

• Workday

• Greenhouse

• Apttus

• Google docs

• Box

• Smartsheet

• DocuSign

• Strong analytical, problem solving and communication skills

• Self-motivated with strong work ethic and the ability to work independently and efficiently

• Ability to multitask, prioritize workload, and handle a variety of tasks at one time

• Strong organizational skills and attention to detail

• Confidentiality

EXPERIENCE

SENIOR PROJECT ADMIN COORDINATOR — Denali Therapeutics South San Francisco, January 2021 - February 2024

• Scheduled over 195 interviews monthly, including company-wide seminars for each candidate onsite or remote

• Created candidate interview agenda for interview team and candidate

• Travel management for all out of state and out of country candidates as well as executive travel in US and outside the US

• Communicated and collaborated with executive leaders to establish an exceptional candidate experience and effectively hire top candidates for key executive and management positions

• Managed calendars and scheduled complex meetings across multiple time zones

• Communicate consistently and proactively throughout the recruitment process to ensure all participants are updated and well informed

• Ensure every candidate has an exemplary experience throughout their recruitment journey

• Processed supplier contracts, renewals and SOWs for contingent workers

• Recruitment process compliance and system administration

• Maintained and offered areas for improvement in Smartsheet (Applicant Tracking System)

• Tracked all pre-hire tasks assigned to new hires to ensure all items were completed on time

• Supported Human Resources Business Partners with calendars and meetings

• Administer the background check process and confidentiality agreements for candidates to keep aligned with HR Policies

• Created open positions in Greenhouse for contractors and all budgeted Full-time positions

• Receive all new contingent labor requests from hiring managers; complete intake form and ensure the request is budgeted and approved

• Work with contingent labor suppliers and internal talent acquisition team to generate job requisitions in Greenhouse

• Partner with vendors to manage assignment documents by securing signatures, obtaining fully executed documents and issuing purchase order to vendor

• Manage and support onboarding and offboarding of contingent workers through HRIS system Workday

• Ensure compliance with internal controls by conducting quarterly audits of active contractors/consultants to validate status and initiate offboarding process as needed

• Support external audits of contingent labor workforce

• Support the onboarding process for newly hired employees including relocation needs and company announcements

• Support immigration needs of Denali foreign nationals and manage relationships with external counsel

• Route Job Descriptions for new hires and promotions for all personnel

• Review vendor contracts for accuracy and route to Contracts

• Created and sent out a weekly email to all staff welcoming new staff and bios

• Updated Org Chart and Workday with any new requisitions, closed requisitions, offer accepted

• Offboarded contingent labor

• Processed invoices and expense reports

• Support Talent Acquisition and Human Resources team for any requested items SENIOR MANAGER — Citizen Hotel

Downtown Sacramento, US, September 2019 - December 2020

• Provide council to management of the progressive discipline process including providing appropriate documentation of employee write-ups, warnings, and termination paperwork

• Consult with Executive Management regarding appointment processes, position duties, and organization structures

• Administer recruitment efforts, including the research of classification specific language requirements and develop language for job postings

• Prepare and deliver written performance improvement plans, quarterly and yearly reviews, and merit reviews

• Interpret and apply department policy, procedures, laws, and rules in accordance with Marriott and California State Laws

• Plan, communicate and manage all hotel events of 50-1000 people

• Assign workloads, set priorities, monitor work progress, complete written evaluations of performance

• Prepare monthly progress and fiscal reports to Executive Committee and ownership

• Create, monitor, and ensure accuracy of hotel financial reports for month end P&L

• Hire, Manage and Train Catering Managers, Administrative Assistants and Convention Service Managers

• Monitor mandatory training and proof of completion DIRECTOR — Sacramento Marriott Rancho Cordova

September 2013 - September 2019

• Serve as subject matter expert in the interpretation of rules and regulations, employee rights and benefits, contract provisions, and payroll procedures

• Create job descriptions and determine eligibility for job placement

• Research, analyze and recommend solutions for employee retention and growth

• Conduct new hire and open enrollment orientation

• Develop 2014-2019 Catering Budget, Calendar, and Scheduling of all hotel events 50+1200 people

• Plan and oversee all offsite catering events

• Review, Analyze and submit biweekly payroll through ADP

• Create SOPs and new sales initiatives, redeployed resources and partnered with department heads to elevate service standards and improve recruitment

• Assist with preparation of internal/external presentations and other visual aids as requested

• Assist in management of internal and external assessments and any corrective/preventative actions

• Other duties as required or assigned (including general administrative tasks) DIRECTOR — Marriott Courtyard Midtown at UC Davis

March 2009 - September 2013

• Process new enrollments and changes to benefits for employees which includes health, dental, vision and life insurance documentation

• Developed 2010-2013 Catering Budget, Calendar and schedule all hotel events

• Provide training and education to Catering Sales Team

• Completed new hire documentation, 401 K enrollments and determined salaries

• Maintain attendance records for staff, which includes vacation, sick leave, annual leave, disability leave, bereavement leave, jury duty, and other leaves in accordance with California State Laws COMPLETED COURSEWORK TOWARDS ENDORSED DIPLOMA

— Mira Loma High School

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