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Name: Buthayna ISSA ARJA

Gender: Female

Date of Birth: Jan 27, 1972

Marital Status: Single

Nationality: Sudan

Mobile: 011******** - What’s up Number: 002*********** Email: arja.buthayna@yahoo - ad4qpe@r.postjobfree.com

Skills:

1- Translation & Interpretation Skills

2- Communication skills

3- Computer skills

4- Sense of Organization

5- Ability to work in team

6- Time management skills

7- Problem solving skills

Experiences:

1. Company/Org. Name United Nations World Food Programme (WFP) Designation : Administrative Assistant - FT 5 -Travel Focal Point (TFP) City / Country : EL Obeid Area Office Sudan

From - To 20.01.2020 – 31.12.2023

Duties and responsibilities

Provide dedicated executive assistant support to the Head of Area Office (Support Services) and this include: to coordinate and provide the full range of support services such as follow-up actions, resolution of issues and unforeseen situations, for the effective functioning of business operations.

Liaise with Travel Agent ensuring WFP gets the best service and price for all travels timely management of resources e.g. Travel related documents, Petty cash requests/ approvals.

Review travel claims and supporting documentation for completeness, accuracy, reasonableness, validity, and conformity with the WFP Travel Manual, and refer any irregularities to management.

Verify air ticket invoices and follow up with the Travel Agent on pending credit notes, refunds, and corrective actions (if any).

Work as Travel focal point (TFP) creation TRIPs in WFP – WINGS system.

Process on line flight booking

Act as a Travel Focal Point (TFP) and provide information to Travelers on all matters related to WFP official travel.

Creates/modifies/completes Trip Documents on WINGS II or We Travel for approval.

Review DSA computations ensuring they match TA data. 2

Process and manage routine administrative and financial tasks to contribute to the effective and timely management of resources e.g.

Initiate and process travel requests and claims and support with reviewing all travel claims submitted by staff for reimbursement

Assists in provision of services such as facilities management, travel, protocol and light vehicle management related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.

3. Company/Org. Name United Nations High Commissioner for Refugees (UNHCR) Designation : Senior Admin & Finance Assistant

City / Country Khartoum, Sudan

From - To 01 October 2018– 14 November 2019

Duties and responsibilities

Process MSRP for payment processes, add &Update the MSRP For different types of payments.

Arrangement of hotel reservations, office space and furniture for staff.

Timely processing of procurement requests of goods and services; ensuring transparency, readiness, quality, and best value for money and ensure that procurement process fully complied with UNHCR rules and regulations, procurement guidelines.

Provide Administrative support to organization of conferences, workshops, retreats.

Provide support as needed to the field offices staff on Administration/procurement related issues.

Quote for office supplies and services related to the operations the office, field offices.

Timely processing of payments related to general services, includes control and processing of recurrent and day to day operational/maintenance transactions of the office and field offices, such as: repairs, telephone, cell phone, electricity, courier, fuel, rent, tap water, drinking water, cleaning services, cleaning supplies, stationery and office supplies, and other operational expenses.

Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution.

Draft correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.

Ensures invoices are well supported and prepares payment requests to be submitted to Finance Section, including Req creation in the system.

Full compliance of administrative activities with UNHCR rules, regulations, policies and strategies and implementation of the internal standard operating procedures (SOPs). 4- Company/Org. Name United Nations World Food Programme (WFP) Designation : Data Entry (SCOPE)

City / Country EL FASHER, Sudan

From - To 12 December 2017 – 30 June 2018

Duties and responsibilities

Update the IDPs ration carts.

Take the figure print for ration cart family members.

Take pictures for the heads and the alternative of each family.

Prepares source data for computer entry by compiling and sorting information, establishing entry priorities.

Maintains data entry requirements by following data program techniques and procedures. 3

Keep record of all registered beneficiaries and all unregistered beneficiaries

Secure information by ensuring the office data confidentiality. 5- Company/Org. Name United nation African mission in Darfur (UNMID)/MOVCOM SECTION Designation Administrative Assistant (Chief deck). City / Country EL FASHER, Sudan

From - To 17 Jan 2016 – 13 December 2017

Duties and responsibilities:

Prepare and Process monthly attendance for the staff (National International)

Processing memos, faxes. Correspondence from chief office.

Oversight and management assistance of the section’s administrative issues.

Assist to serve as point of contact for all matters of the unit as directed.

Assist in management of section s administrative documents.

Liaise with various other sections and services for processing of documents.

Consolidate & prepare office supply requests for Administration, Budget & Finance unit.

Maintain staff tracking work sheets for Administrative Cell.

Assist in performing oral interpretation &translation of document from Arabic in to English and vice versa when needed.

Processing of variety of memos, faxes and letters/correspondences from the office of the Chief MovCon.

Arrange for repairs and maintenance of office needs in daily basis when needed.

Perform any other related tasks from the Supervisor of Administrative Cell, Head of Administration, Budget & Finance Unit and Chief MovCon.

Assist in creating shopping cart for the ICs

Processing of variety of memos, faxes, and letters/correspondences from the office of the Chief MovCon.

Respond to queries from a variety of sources by providing available information

Review all draft correspondence and all forms submitted for the Chief signature. 6-Company/ Org. Name United Nations Mission in Darfur (UNAMID) 01 Jan 2008 -31 March 2015.

Designation Translator & Interpreter Gender and Family & Child Protection Unit 01/01/2008 to 01/09/2013

3 month TDY as DDRT Team Assistant 01/09/2013 to 31/12/2013 From/ To 31/12/2013 to 31/03/2015 Back to Gender office after the TDY. City / Country EL FASHER, Sudan

Duties and responsibilities:

Provide Translation & Interpretation to Gender office (family & child Protection Unit) (FCPU) in the implementation and promotion of gender equality in all UMAMID activities.

Perform oral Interpretations to Gender team in the periodical meetings with GOS Police Family and Child Protection Unit s Investigator’s.

Translations to UNAMID Gender Officers in their meetings with Community leaders and women group. 4

Assist the Gender Officers in the design and implementation of a mission-wide action plan and support the delivery of appropriate training to UNAMID staff, GOS Police, Family & child protection Unit, women groups and the local Communities.

Provide Translation & Interpretation to Gender office (family & child Protection Unit) (FCPU) in the implementation of UN Security Council Resolutions on Women, Peace and Security; Supports UNAMID Gender Affairs Unit with respect to gender mainstreaming, gender equality practices, sexual and gender-based violence, including conflict-related sexual violence (CRSV).

Provide Translation & Interpretation in the mainstreaming activities with GOS Family and Child Protection Female Investigators.

Coordinate and Assist in the facilitation and arrangements for workshops and Trainings.

Translations of written documents from English in to Arabic and vice versa

Translate Issues related to Gender.

Assists in Liaises with UN agencies that have complementary mandates for the promotion of women and girls' rights;

Provide Translation & Interpretation to Gender team in the Investigation and follow up of Sexual offences and provide them necessary translations and Interpretations.

Participates and makes substantive contributions to the work of inter-agency coordination mechanisms that address the protection needs of women and children.

Translations and Interpretations of workshops and trainings with GOS Police. 7- Company/ Org. Name : United nation African mission in Darfur (UNMID) as DDR Team Assistant, 3-month TDY. Designation: DDR Programme Team Assistant

From / To: 01/09/2013 to 30/12/2013

City / Country EL FASHER, Sudan

Duties and responsibilities:

Accompany DDR staff for field tribe of quick impact project assessment.

Liaise with the stakeholders and the beneficiaries for effective coordination and mutual understanding of project gaols

Assists in the coordination and planning meetings for the design and implementation of Disarmament and Demobilization as well as community based labour-intensive projects like project proposals, project development.

Assist in the office Coordination with relevant national partners DDR Sudan, community-based organizations and the implementing partners Local (NGOs).

Provide assistance for projects and different demobilization activities undertaken by the section.

Follow up administrative arrangements and forms related to the official travel of office personnel.

Conduct frequent field visits with project team to the project sites and provide field report to team leader on the and actions need to be taken.

Receive and screen all correspondence and other documents.

Follow up the implementing partners projects.

Provide assistance in the facilitation of training and capacity building for beneficiaries, partners.

Develop tools for follow up of project activities implementation and monitoring and evaluation of progress and report IT to the team leader.

Respond to queries from a variety of sources by providing available information and provide advice and guidance on rules and regulations related to area of work.

Arrange for repairs and maintenance of office needs in daily basis.

Establish and maintain proper filing system including scanning and archiving for Training documents. 5

Sensitize and mobilize community-based organizations to identify problems and possible interventions as well as facilitate their full participation towards project ownership.

Make the monthly Supply requests for the section.

Assists the office in mobilizing partnership in all related DDR activities, field Tribe and Community Based labour-intensive Projects.

8- Company/ Org. Name: United Nation African mission in Darfur (UNMID) Designation: Translator & Interpreter (Gender Family & Child Protection Unit ) From / To: 01/01/2008 to 01/09/2013

City / Country EL FASHER, Sudan

Duties and responsibilities:

Provide Translation & Interpretation to Gender office (family & child Protection Unit) (FCPU) in the implementation and promotion of gender equality in all UMAMID activities.

Perform oral Interpretations to Gender team in the periodical meetings with GOS Police Family and Child Protection Unit s Investigator’s.

Translations to UNAMID Gender Officers in their meetings with Community leaders and women group.

Assist the Gender Officers in the design and implementation of a mission-wide action plan and support the delivery of appropriate training to UNAMID staff, GOS Police, Family & child protection Unit, women groups and the local Communities.

Provide Translation & Interpretation to Gender office (family & child Protection Unit) (FCPU) in the implementation of UN Security Council Resolutions on Women, Peace and Security; Supports UNAMID Gender Affairs Unit with respect to gender mainstreaming, gender equality practices, sexual and gender-based violence, including conflict-related sexual violence (CRSV).

Provide Translation & Interpretation in the mainstreaming activities with GOS Family and Child Protection Female Investigators.

Coordinate and Assist in the facilitation and arrangements for workshops and Trainings.

Translations of written documents from English in to Arabic and vice versa

Translate Issues related to Gender.

Assists in Liaises with UN agencies that have complementary mandates for the promotion of women and girls' rights;

Provide Translation & Interpretation to Gender team in the Investigation and follow up of Sexual offences and provide them necessary translations and Interpretations.

Participates and makes substantive contributions to the work of inter-agency coordination mechanisms that address the protection needs of women and children.

Translations and Interpretations of workshops and trainings with GOS Police. 9-Company/Org. Name: AFRICAN UNION MISSION IN SUDSN (AMIS). Designation: Human Rights Office Language Assistant City / Country Nyala, Sudan

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From - To 01 Oct 2007 – 31 Dec 2007

Duties and responsibilities:

Interprets AMIS Mandate to the Government Officials, the local community and the IDPs through Conferences, meetings, Community Policing Trainings and workshops on daily basis.

Receive the visiting timetable and accompany the Delegations to different Group Sits (AMIS) for different Missions.

Act as Interpreter to AMIS Police Advisors in the meetings and in the Confidence building patrols.

Accompany AMIS Staff, Military Observers, Protection Force, Civpol, Civilian Support Staff and AMIS Visitors and provide direct dialogues translation from Arabic and local language into English between the local leaders, IDPs and civpol during patrols.

Translations and interpretations of issues related to Gender.

Accompany AMIS Police Advisors and Gender Officers (Special Investigators) working with Gender Crimes Special Investigation Unit in their visits to different Group Sits for different Missions of Investigations.

Participate in coordination mechanisms at Mission level, maintaining close working relationships with relevant components, and serve as link between GoS/Movement police, AU Police, Human Rights, Gender and Child Protection Unit.

Translations of written documents from English in to Arabic and vice versa.

Translations to AMIS Police Advisors during confidence building patrols.

Perform oral Interpretation to AMIS Police Advisors in the daily briefing, periodical meetings and during the interaction with the IDPs.

Interpretations while visiting women and Children in the detention Cell.

Translate and Interpret to the Gender Officers while giving awareness to the women interim of SSGBV.

Interpret the Complaints of the IDPs women to the Gender Officers during firewood patrols.

Translate to AMIS Police Advisors and Gender Officers during the Investigations with the victims. 10-Company/Org. Name MEDECINE DU MONDE FRANCE (MDM) Designation Language Assistant

City / Country NYALA, Sudan

From - To 25 Jan 2004 - 30 September 2007

Duties and responsibilities:

Translation and interpretations for the medical team (Doctors)

Translate the symptoms of the sickness to the doctors.

Interpretations while visiting victims at the hospitals and when follow up rape cases.

Provide Translation & Interpretation between the Doctors & patios.

Translations to medical team in their meetings with Community leaders and women group.

Provide Translation & Interpretation in the mainstreaming activities

Coordinate and Assist in the facilitation and arrangements for workshops and Trainings.

Translations of written documents from English in to Arabic and vice versa

Translate & interpret the medical prescription to the sick persons. Education:

Degree Name Certificate of complete Level Attain Certification. 1- Degree Name B Ed& Arts (Honor) In English.

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Level Attain Bachelor’s Degree (4 Years)

Institute UNIVERSITY OF NYALA - NYAL-SUDAN.

Address Nyala, Sudan

Session Jan 2001 - May 2005

Majors English language.

2- Institute UNAMID - HQ - EL FASHER Integrated Mission Training Address ELFASHER, Sudan

Session Dec 2014 - May 2015

Majors Rosetta Stone On line Language Learning

Skills: Skill Name Last Used

1- Computer Skills International Computer Driving License (ICDL) Up-to-date as follow: 1-Word Processing2- Spreadsheets3- Presentations 4-Computer Essential5- Data base6-IT Security7-Online essential8- Project Planning.

2- Office Machines Up-to-date as follow:

1/ Printer

2/ Fax machine

3/ Photocopier

4/Scanner

5/Digital Sender

2-Language: Name Write Read Speak Typing Shorthand 2 - Entries English Language Easily Easily Easily Fast Fast

Arabic Language Easily Easily Easily Fast Fast

References: Name Company Position Contact Number Type

1. Ermine Buturovic - Admin &Finance Officer +36-303-***-*** - ad4qpe@r.postjobfree.com United Nations High Commissioner for Refugees (UNHCR)

2. Afraa NOUH – Head Zalengei Field Office - 091******* ad4qpe@r.postjobfree.com United Nations World Food Programme (WFP)

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3. Juliana ABBA - Gender Officer ad4qpe@r.postjobfree.com

UNAMID, Gender Officer Family & Child Protection

Additional Info:

Training Courses:-

1-UNITED NATIONS ON LINE COURSE. The Integrity Awareness Initiative. June 28 - Certificate of completion. 2-UNAMID HQ EL NYALA Integrated Mission Training Centre (IMTC). Mission Integrated Induction Programme. 01-02 April 2009

Certificate of completion.

3-UNAMID - HQ - EL FASHER. Training of trainer (TOT) course in elections security training.13-17 September 2009 September - Certificate of completion.

4- UNAMID - HQ - EL FASHER Integrated Mission Training Centre

(IMTC). Computer Training in MS Word 2007- Level 2. 18 November - 19 November. Certificate of completion. 5-UNAMID - HQ - ELFASHER Child Protection Unit. Child Rights and Child Protection. 24March - 2011- Certificate of completion.

6-UNAMID – HQ - ELFASHER Security Training and Development Unit. Safe and Secure Approach in THE field Environment (SSAFE) 21October-22 October-2009 - Certificate of completion. 7- UNITED NATIONS ONLINE COURSE Prevention of Harassment and Abuse of Authority in the workplace 26- June -2010. Certificate of completion.

UNITED NATIONS ONLINE COURSE.

8-UN Advanced Security In The field. 02 December certificate of completion. 9- UNAMID - HQ - EL FASHER Integrated Mission Training Centre (IMTC). Introduction to Conflict Management. 26 - 27 January 2011 - Certificate of completion.

10-Red R UK Khartoum. Humanitarian Accountability Partnership - 04June - 06June 2012 Certificate of completion. 11-UNITED NATIONS (UNDSS) ONLINE COURSE. Basic Security in the Field I1 (BSITF II) UNDSS UNAMID 19 July - 19 July 2012 - Certificate of completion. 12-UNAMID Staff Counselling and Welfare Section. UNAMID Peer Helper Training. 04-11-2012 08-11-2012 Certificate of completion.

13-UNITED NATIONS ONLINE IPSAS COURSES. Orientation to IPSAS 13 December Certificate of completion. 14- UNITED NATIONS ONLINE IPSAS COURSES. Successful Completed the Computer Based Training Course. 15- Accrual Basic. 11 December 11 December Certificate of completion. 16-UNITED NATIONS ONLINE IPSAS COURSES. Successful Completed the Computer Based Training Course. 17-Accounting for Inventories. 19 December 19 December Certificate of completion. 9

18- UNITED NATIONS ONLINE IPSAS COURSES. Successful Completed the Computer Based Training Course. 19- Accounting for Employee Benefits. 30 December 30 December Certificate of completion. 20-UNITED NATIONS ONLINE IPSAS COURSES. Accounting for Provisions, Contingent Liabilities and Contingent Assets. 30 December 30 December Certificate of completion. 21-UNITED NATIONS ONLINE IPSAS COURSES. Successful Completed the Computer Based Training Course Accounting for Property, Plant and Equipment. 30 December 30 December Certificate of completion. 22- UNITED NATIONS ONLINE IPSAS COURSES - Successful Completed the Computer Based Training Course Accounting for Leases 30 December 30 December Certificate of completion 23-United Nations online Umoja Courses. Umoja Master Data &Counting Block Overview 19 Nov 2013 19 Nov 2013 Certificate of completion

24-United Nations online Umoja Courses. Umoja ECC Navigation 19 Nov 2013 19 Nov 2013 Certificate of completion.

United Nations on line Umoja Courses. Umoja Overview 19 Nov 2013 19 Nov 2013 Certificate of completion. 25- Ministry of Interior - Sudan Police Headquarters - General Administration for the Forensic Evidence. Forensic Evidence Department - Scientific Support to Crime Investigation and Justice. 12 -14 February 2013 Certificate of completion.

26-Kofi Annan International Peace Keeping Training Centre. Conflict Prevention Course. 15 - 26 July 2013 Certificate of completion.

27-UNAMID - HQ - EL FASHER STAFF COUNSELLING AND WELFARE Family focal points/ Call Centre Volunteers Training. 23-26 March 2014 Certificate of completion. 28-Peace Operations Training Institute. Ethics In Peace Keeping 21/May - Certificate of completion. 29-ONLINE COURSE Ethics and Integrity at the UNITED NATIONS. Certificate of completion 30- ONLINE COURSE Prevention of Harassment and Abuse of Authority in the workplace. Certificate of completion 31- UNAMID HQ EL FASHER

Integrated Mission Training Centre

(IMTC). Creative thinking in problem solving. 19 August 2014 Certificate of completion. 32-UNAMID HQ EL FASHER Integrated Mission Training Centre (IMTC). Confidence building 17 September 2014. Certificate of completion

33- Kofi Annan International Peace Keeping Training Centre. Integrated Peace support Operations (IPSO) Course. 16

/June 2014 27 June 2014 Certificate of completion. 34- UNAMID - HQ - EL FASHER Integrated Mission Training Centre (IMTC). International Computer Driving License (ICDL) 01/02/201*-**-**-**** Certificate of completion. 35-UNAMID HQ EL FASHER Integrated Mission Training Centre (IMTC). 36-Event& Conference Management. 08-03-2015 11-03-2015 Certificate of completion.

37-UNAMID HQ EL FASHER Integrated Mission Training Centre (IMTC). LEADING OTHARS 17 February 2015 18 February 2015 Certificate of completion.

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38-ONLINE COURSE I Know Gender 01-06 -2015 06/16 /2015 Certificate of completion 39-UNAMID - HQ - EL FASHER Integrated Mission Training Centre (IMTC). Rosetta Stone On ine Language Learning 15 December 2014 - Certificate of completion. 40-UNAMID - HQ - EL FASHER - Gender Advisory Unit Gender, Mainstreaming Course 03 April 2016 03 April 2016 Certificate of completion.

41- UNAMID - HQ - EL FASHER Integrated Mission Training Centre (IMTC). 42-Administration Skills & Report writing, 17-18-May 17 Certificate of completion.

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