Julie L. Armstrong

713-***-**** ad4p1h@r.postjobfree.com https://www.linkedin.com/in/julialarmstrong

Resourceful and self-motivated Executive Assistant supporting C-Suite Executives in fast paced environments by anticipating challenges and being proactive with solutions. Seamless management of executive calendars, complex travel arrangements, projects and deadlines. Effective at building alliances with internal and external colleagues. Strong ability to use judgment and diplomacy while upholding confidentiality in business matters.

Executive Administrative Management Project Management Vendor Coordinator Travel Arrangements

Expense Reports Calendar Management SAP New Hire On-Boarding Human Resources

Professional Overview

Boxer Property, Executive Assistant to Chairman and CEO, Personal Assistant to Family Member 2019 - Current

Implement systems, policies, procedures, assisting in the management of daily operations to CEO’s office.

Manage competing priorities and privy to highly sensitive and confidential details.

Business acumen, diplomacy and professional presence dealing with calendar, meetings, and events

and meeting preparation.

Coordinated travel and processed credit cards for Executive and family as needed.

Manage home staff. Communications with Pilots (private air travel) and Captain and crew (boat) coordinating

schedule and travel documents.

CenterPoint Energy, Assistant to CTO and Director IT CISO, Contractor 2018 - 2019

Conserved executive's time with calendar, travel and expense management.

Communication, coordination and catering of employee meetings, town halls and vendor meetings.

On boarding of employees and contractors and maintenance of confidential employee records.

SAP management of invoices and time reporting, Etools, BuyRight, ART and HR functions.

Avalon Place, Project Manager/Personal Assistant 2017 - 2018

Managed multi-home renovation projects dealing with vendors, contractors, reviewed bids and monitored

budget to prepare home to go to market.

Managed home staff, maintenance and sale of multiple cars. Organized, staged/decorated home and handled

banking and personal errands.

Just Energy, Executive Assistant to CEO's and CFO 2016 - 2017

Delivered high-quality executive administrative assistance to C-suite, managed three calendars and extensive domestic/international travel coordination.

Monitored schedules, anticipate obstacles and response to constant change by proactively resolving conflicts.

Leveraged business network to expedite passport and visa issuance, wine acquisitions and Employee event at iPic.

AIG, Senior Executive Assistant to Executive Vice President Human Resources 2014 - 2016

Maintained executive calendar, document and recall of business Intel and meetings.

Anticipated and addressed potential calendar and office issues with resolution.

Consulted with senior executive leaders and external business partners.

Notified Executive of upcoming project deadlines and required deliverables compiling relevant data for

meetings, conferences, and presentations.

Set up off-site meetings and intricate travel arrangements and expense reports.

NorTex Midstream Partners, Office Manager to Chairman and CEO 2014

Support to CEO and Executive team for high-level executive administrative support, coordinated calendars,

travel and expense reports.

Recovered $8000 in benefits premiums.

Arranged customer and employee events.

Orchestrated and maintained corporate office, facilities, and budgets. Updated company website.

Processed payrolls for two companies, group insurance policies and HR functions.

AON, Executive Assistant to Managing Director (Energy) 2008 - 2014

Delivered high-quality executive support to Managing Director and visiting executives, clients,

insurers and underwriters.

Crafted 12 business continuity plans for the Houston office.

Managed corporate sponsorships, including deadlines, optimal corporate logo placement,

ad creation, client invitations, and the scheduling of staff to represent the company at various events.

Marsh USA, Executive Assistant to Managing Director (Marine & Energy) 2005 - 2008

Complex coordination of Executive calendar, travel, expenses and time reconciliation.

Coordinated new hire announcements as the direct liaison to New York and London.

Distributed tickets for the Houston Texan games and booked the corporate suite.

Developed process for on boarding/exit interviews.

Planned successful client event subsequently adopted as an annual happening. Produced client list, invitations, and budgets. Drafted a source and service guide for adoption by the entire workforce.

Technical Skills/Professional Affiliations

SAP management of invoices and time reporting

Etools, BuyRight and HR functions, SharePoint

SunGard Business Continuity (Disaster Recovery)

MS Suite, Outlook, MS Word, MS PowerPoint, MS Excel

Lotus Notes, Concur, American Express travel booking tool, iExpense, FastCard

Membership Committee - The Downtown Club, Honoree/Speaker, Arthritis Foundation, 2001

Executive Committee Member, Stehlin Foundation, Houston Aero Charities

Ways & Means; Treasurer; Director-At-Large; Philanthropy, Executive Women International Board

Steering Committee, State University of New York (SUNY)/Oswego Scholarship Program & Energy Conference

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