Administrative Assistant Office
Resume:
Mai Shawir
Reston, VA *****, 571-***-****, ***.******@*****.***
Multifaceted Administrative Assistant with an extensive background in a variety of office administration duties. Well-organized and able to multitask while maintaining a high level of professionalism and attention to detail. Works well in high-pressure settings with minimal supervision. Proficiency in all MS Office applications.
EXPERIENCE:
Oak Hill Elementary School, Herndon, VA
Kindergarten Teacher Assistant August 2019 – September 2023
Assisted teachers with differentiated instruction of language arts, writing, math and science.
Developed lesson plans for small group instruction.
Performed individualized behavioral management techniques and intervention plans to create a safe and predictable education setting.
Collected data in accordance with student’s IEP goals to evaluate performance as well as identify strengths and weaknesses.
Maintained confidentiality of student records and files used for parent teacher conferences related to curriculum and student related concerns.
Provided administrative and clerical support for teachers as needed.
Operated computers, tablets, laptops, and smart boards, with students, to help enhance learning.
Faith Social Services, Herndon, VA
Benefit Coordinator (Volunteer) October 2022 – December 2022
Assisted employees with benefits enrollment and questions with enrolling in dental, vision, medical, and other insurance benefit programs.
Verified all insurance billing and ensures compliance with required benefit notices.
Summer Programs at Fairfax County Public Schools
Office Assistant July 2019 - July 2023
Worked during summertime supporting the front office.
Answered telephones, routed calls, took messages, and provided general information; greets and directs visitors; answers routine inquiries; maintains log of inquiries as required.
Opened and routed incoming mail; distributes correspondence and other material to department staff/faculty.
Drafted basic correspondence, entered data and printed letters, labels, reports, and/or other materials, types and mailed form letters.
Performed routine clerical tasks such as mailing, copying, faxing, filing, and scanning.
Reviewed and maintains calendars for school staff; schedules appointments and or meetings; updates bulletin boards.
Maintained reference files/materials/logs and other office records.
INTEX
Recruiting Assistant June 2015 to May 2016
Assists with screening applicant/resumes, coordinating phone/in-person interviews
Compiles company information and related material and distributes to applicants
Arranges travel and lodging for select applicants as required
Conduct initial phone screens of candidates for Recruiter. Set appointments for Recruiter
Interview coordination: calling candidates for availability, scheduling phone interviews and onsite interviews
Submit and review background checks online
Submit and review drug screenings online
International Expertise Association (INTEX) - Cairo, Egypt
Training Coordinator & Administrative Assistant 2000 to 2013
Managed periodical updates on INTEX website of training courses for students.
Prepared training plans for the Petroleum & Industrial Companies in Egypt and Middle Eastern Countries.
Supported the implementation and improvement of standardized office policies, processes, and procedures.
Performed other administrative duties, including telephone coverage, file management, and new hire onboarding, as required.
Prepared evaluation forms, documents, letters, memorandums, reports, briefings, and administrative forms, including sensitive and/or routine correspondence and maintain files containing proprietary/confidential information.
Served as the main point of contact with various industrial & petroleum companies in Egypt and Arab countries and provided information about the training courses offered by INTEX.
Developed marketing presentations and briefing reports for potential clients by researching and collecting information from internal and external sources.
Maintained and managed calendar/meeting schedules; coordinated travel itinerary, lodging, and transportation requirements; and prepared and submitted expense reports.
Volunteer Experience
Herndon Elementary School – Herndon, VA
Mentor- Sept. 2015 - June 2016
Dogwood Elementary School – Reston, VA
Volunteer in the School Clinic Sept. 2014 - June 2015
Skills
Communication
Organization
Spreadsheets
Note-taking
Time management
Multi-tasking
Training and Certification
Computer CORE –Training Program (Microsoft Word, Excel, and PowerPoint and Internet Research)
Effective Office Management Course
Executive Secretary Skills Course
Computer & Executive Secretary Course Microsoft Word, Excel, Windows, PowerPoint, Internet
Explorer, filling, reports and meeting preparation, business letters.
EDUCATION
Faculty of Commerce, Ain Shames University, Cairo, Egypt. B.S. Business Administration
Bilingual - Fluent in English and Arabic
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