Pooja P Chaumal

809-***-**** ad4o8u@r.postjobfree.com Mumbai Commerce Graduate 14+ years professional exp in Administration & HR Classified Document: Unregistered

Skills I bring to the Organization

Office Management:

Manage the reception area, including greeting visitors, handling inquiries, and maintaining a professional front desk presence. Maintain office supplies inventory and place orders as needed to ensure adequate stock levels. Coordinate with vendors and service providers for office maintenance, equipment repairs, and other facilities- related matters. Oversee the general cleanliness and organization of the office environment. Human Resources Support:

Support the HR department in recruitment processes, such as posting job vacancies, coordinating interviews, and maintaining candidate records. Assist in onboarding new employees, ensuring proper documentation and orientation.

Administrative Support:

Provide administrative assistance to various departments, including scheduling appointments, arranging meetings, and preparing documents. Prepare and manage correspondence, reports, and presentations. Assist in managing travel arrangements and accommodation bookings for company personnel. Event Coordination:

Assist in organizing company events, meetings, workshops, and conferences. Coordinate event logistics, including venue booking, catering arrangements, and guest invitations. Data Management:

Maintain and update employee records, contact lists, and other administrative databases. Handle confidential information with discretion and ensure data accuracy and security. Office Communication:

Facilitate internal and external communications, including handling phone calls, emails, and mail distribution. Ensure timely dissemination of information to relevant parties within the organization. IT Skills:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software. Soft Skills:

Ability to work independently and collaboratively as part of a team with high level of professionalism and discretion in handling sensitive information

My Experience Timeline

Nov’23 to Till Date

Sr. Executive - Admin

ART Approach Company

May’14 to Mar’22

Sr. Admin Executive at

Shiv Shakti Trading Company

Apr’22 to Nov’23

Sr. Admin Executive

MAC-CHEM Pharma

Mar’12 to Apr’14

Executive - Admin & HR

Shakti Pumps

Jan’09 to Mar’12

Front Desk Admin

Tirupati Enterprises

Pooja P Chaumal

809-***-**** ad4o8u@r.postjobfree.com Mumbai Commerce Graduate 14+ years professional exp in Administration & HR Classified Document: Unregistered

Summary of responsibilities handled in organizations Office Management Administration Event Data Management Office Communication

• Plan appointments and events

• Act as the point of contact between executives and employees/clients

• Ticket Air, Train, Bus (International & Domestic), Passport renewal, VISA process and Hotel Booking.

• Managing complete Ticketing & VISA process including documentation & submission of application.

• Processing all travel-related invoices for vendor payment on a timely basis.

• Coordination’s with finance team for settling travel claims monthly billing clearance.

• Preparing monthly MIS and periodical travel reports

• Liaise with employees for all travel requirements (Visas, airlines tickets, Hotel accommodation, transportation, etc.)

• Corporate/B2B Travel booking experience.

• Coordinate daily calendar of seniors manages.

• Preparing financial statements, reports, memos, invoices letters, and other documents.

• Answering phones and routing calls to the correct person or taking messages.

• Handling basic bookkeeping tasks.

• Filing and retrieving corporate records, documents, and reports.

• Helping prepare for meetings.

• Greeting visitors and deciding if they should be able to meet with executives.

• Making travel arrangements for executives.

• Performing office duties that include ordering supplies and managing a records database.

• Experience as a virtual assistant.

• Opening, sorting, and distributing incoming faxes, emails, and other correspondence

• Provide general administrative support.

Human Resource Support

• Coordinating with candidates for interview process. Line-up and schedule candidates for interview

• Prepare monthly Attendance Management leave.

• Source potential candidates from various online channels (e.g., social media and professional platforms)

• Screen incoming resumes and application forms & Provide shortlists of qualified candidates to hiring managers.

• Send job offer emails and answer queries about compensation and benefits.

• Collaborate with hiring managers to understand staffing needs and develop effective recruitment strategies.

• Plan and conduct recruitment and selection processes (interviews, screening calls etc.)

• process improvement.

• Submitting provident funds and professional tax every month for employees.

• Respond to internal and external HR related inquiries or requests and provide assistance.

• Redirect HR related calls or distribute correspondence to the appropriate person of the team.

• Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met.

• Liaise with other departments or functions (payroll, benefits etc.)

• Support the recruitment/hiring process by sourcing candidates, performing background checks, assisting in shortlisting, issuing employment contracts etc.

• Assist supervisors in performance management procedures.

• Schedule meetings, interviews, HR events etc. and maintain the team’s agenda.

• Coordinate training sessions and seminars

• Perform orientations, onboarding, and update records with new hires.

• Produce and submit reports on general HR activity.

• Assist in ad-hoc HR projects, like collection of employee’s feedback.

• Support other functions as assigned.

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