YVETTE M. SHIELDS WILSON

Washington, DC *****

202-***-****

ad4nn7@r.postjobfree.com

www.linkedin.com/in/yvette-shields-wilson

CAREER SUMMARY

EXECUTIVE ASSISTANT

Executive Assistant can schedule and manage high-stakes meetings and record decisions (e.g., assigned tasks and next steps). Excel at breaking projects into doable tasks and setting time limits and goals. Adept at creating and updating workflows. Can work with minimal supervision and thrive in being accurate with all functions. Critical thinking and organizational skills are a foundation. Thrive in demanding environments, leaning heavily on being detail-oriented, focused, problem-solving, and taking the initiative to move projects to the desired outcomes. Ability to work in a team and have a strong work ethic. Able to communicate effectively and efficiently with all stakeholders, internal and external. Have strong experience with remote environments.

PROFESSIONAL EXPERIENCE

McKissack and McKissack, Washington, DC February 2021 – July 2023

Executive Assistant

Supported the Chief Operating Officer / Chief Growth Officer with arranging travel and processed expenses.

Set meeting agendas; maintained an active contact list utilizing Outlook, Deltek, and VantagePoint.

Responded to emails on behalf of executives, maintained calendar and scheduled meetings via Microsoft Teams and Outlook.

Maintained meeting minutes and action items utilizing Excel, SharePoint, and OneNote; maintained the business development PowerPoint for weekly meetings.

Worked in conjunction with the Marketing team to submit proposals; worked closely with Business Development Executives in identifying new lines of business; researched over four hundred private/public portals weekly for RFP/RFQ/LOI/SOQ.

Assisted capture managers and project managers with project-related tasks; interfaced with current and future subcontractors regarding upcoming business opportunities.

AECOM, Arlington, VA January 2009 – October 2020

Project Manager Assistant

Assisted in activities concerned with contracts (federal, state/local, and private) utilizing Salesforce.

Prepared, reviewed, and processed project setups, processed client and vendor invoices.

Administered purchase orders, managed certificates of insurance requests.

Processed subcontractor agreements; processed expense reports.

Generated project account reports for project managers.

Assisted with project budgets for proposals, generated budget analysis for month-to-date.

Processed expense reports utilizing Concur.

Rockwood Pigments NA, Inc. Beltsville, MD December 2000 – September 2007

Executive Assistant

Supported the President, Corporate Executives, and National Sales Team.

Coordinated meetings and travel arrangements.

Managed all transportation and distributed travel itineraries and processed all expenses.

Developed marketing materials and created PowerPoint presentations.

Managed training events composed and distributed correspondence on behalf of management.

Populated and maintained monthly sales reports, executed sales data updates and price increases.

Created and maintained various budget spreadsheets, managed data systems, file auditing, and issues analysis.

Served as help desk support specialist.

Supported five hundred employees in five states.

Managed all aspects of benefits administration for union and non-union employees.

Tracked pension benefits for retirees and administered open enrollment.

Resolved claims issues and prepared invoices for payment.

Performed new hire orientations and reference checks.

Maintained personnel files and HRIS system; posted internal and external positions and reviewed resumes.

Coordinated event planning and company functions.

EDUCATION

Associates in Applied Science, Electronics Engineering Technology

University of the District of Columbia, Washington, D.C.

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