Zahira Rawnaq Hussaini

Mob: +1-202-***-****

Email: ad4n2f@r.postjobfree.com

Address: ***** ****** ******,, ***** # **, Apt# 716, Sugar Land, TX, 77009 Curriculum Vitae

PERSONAL INFORMATION:

Name: Zahira

Father’s Name: Nazree Shah

Nationality: Afghan

Marital Status: Married

WORK EXPERIENCE:

US Embassy, Kabul, Afghanistan

2017-2021, Worked as an Admin Control Clerk

• Processing of Invoices

• Notices to proceed (NTP) and other daily administrative documents to/from the operations and maintenance contractor for the US $91Million O&M contract..

• Maintaining of electronic files of all transmittals, keeping documents separated by the CLIN number and contract change number.

• Responsible for the work order process using the computerized maintenance management software (CMMS) suite, Work orders for Windows (GMMS) module in the webPASS suite of software.

• Approve and distribute work orders to the appropriate shop for action, and perform the data entry of labor and materials used to complete the work order task.

• Responsible for tracking the time and attendance for over 130 maintenance personnel..

• Tracking hours worked, overtime, annual leave, sick leave, and tardiness ensuring the T&A is accurate before presenting it to the American Supervisor for signature.

• Responsible and accountable for up to US $3000 ensuring petty cash purchases are performed according to the financial management standards.

• Responsible to maintain accurate records of cash that is handed out to technicians and ensuring receipts and return along with any excess cash not used for each local petty cash purchase.

• Responsible to interpret the letters and documents from Dari to English.

• Performed other duties assigned by the supervisor. Aga Khan Foundation, Kabul, Afghanistan

2013-2017, Worked as a National officer, Administration

• Responsible in supervision of the support staff and looking after their work performance for better services.

• Responsible in time to time arranging of meeting halls for events and providing necessary support and looking after meeting halls arrangements and supplies statues.

• Responsible in facilitation of the staff business card with coordination of HR.

• Responsible in ordering and distribution of mobile phones, SIMs to official AKF staff.

• Responsible in record keeping of purchased, distributed and returned of mobile phones

• Responsible in dealing with Roshan on SIM swapping, conversion and all related network task and record keeping.

• Responsible in updating the extension numbers of the office, filling, scanning and photocopying of admin documents.

• Responsible in purchasing office equipment as per the the requirement and financial management of pity cash advance

• Responsible in looking after the office cook performance and providing necessary support to cook for better quality of food.

• Responsible for collecting of staff lunch contribution and reporting accordingly.

• Responsible to look after support staff performance, dealing with their attendance and timesheet.

• Responsible in assurance of the service quality, providing monthly work plan and reporting to Administration. Aga Khan Foundation, Kabul, Afghanistan

2009-2012, Worked as an Admin Assistant/Senior Admin Assistant

• The ability to work independently and possess strong follow up and prioritization skills are essential in order to meet deadlines.

• Review of reports and correspondence, paying close attention to detail with a high degree of accuracy.

• Organize and update project related documents.

• Provide feedback to immediate supervisor on any progress and updates.

• Provide administrative support to management team and technical leads.

• Oversees and coordinates administrative work to support staff as requested.

• Perform the administrative related scanning files and photocopying.

• Updating inventory.

• Respond to purchase request on a timely basis

• Organize and maintain the stock assets

• Hanging up the important notices around the office area.

• Proper maintenance of conference room including maintenance of timetable for meetings at the conference room.

• Drafting letters.

Aga Khan Foundation, Kabul, Afghanistan

2006-2008, Work as a Receptionist

• Attending telephone and mobile calls.

• Receiving visitors and arrangements.

• Register mail In/Out.

• Register mobile phone calls.

• Photocopying Services.

• Responsible for office mail box.

• Update expatriate/local staff contact list.

• Collect, classify application forms and submit them to the relevant Department Heads for short listing the candidates.

• Receive and distribute mails.

• Responsible for outgoing faxes/letters and distribution of incoming faxes/letters

• Proper maintenance of conference room including maintenance of timetable for meetings at the conference room

• Attend visitors and find purpose of visit, convey the message to the respective department and handle with a professional and courteous manner.

• Take business cards from the visitors, if available, and give to the person that he/she wants to visit.

• Monitor Staff attendance sheet of the National Program Office

• Maintains safe and clean reception area by complying with procedures, rules, and regulations.

• Update Expatriate/local staff contact list

EDUCATIONAL BACKGROUND:

2011 Kardan University, Kabul, Afghanistan

-Completed (DEL) Diploma English Language

2010 Kardan University, Kabul, Afghanistan

- Completed (CEL) Certificate of English Language

2005 Wadat Girls High School, Kabul, Afghanistan

-Completed 12th Grad

COMPUTER SKILL:

Operating System (Dos & Windows XP)

Ms Office (Word, Excel, and Power point)

Internet Browsing and emailing

Outlook

OTHER TRAININGS AND WORKSHOPS:

2008. Aga Khan Foundation, Kabul, Afghanistan

-Competed Gender Mainstreaming Training Workshop

2010 Aga Khan Foundation, Kabul, Afghanistan

-Competed Gender Mainstreaming & Women Leadership Management Training 2011 Aga Khan Foundation, Kabul, Afghanistan

-Completed Logistic Management Training

2013 Aga Khan Foundation, Kabul, Afghanistan

-Completed Project Management Professional Training 2013 Aga Khan Foundation, Kabul, Afghanistan

-Completed Participation Monitoring and Evaluation & Effective Office Management Training

2014. Aga Khan Foundation, Kabul, Afghanistan

- completed Gender Workshop & Child Safeguarding Policy Training LANGUAGE SKILLS:

REFERENCES:

Name: Michael A, Itinger

Occupation: FMS Manager

Email: ad4n2f@r.postjobfree.com

Name: Abdul Zia

Occupation:National Admin Manager, Aga Khan Foundation Email: ad4n2f@r.postjobfree.com

.

Language Reading Writing Speaking Understanding

Dari Native Language Excellent Fluent Excellent

Pashto Good Good Fair Fair

English Excellent Excellent Excellent Excellent

Urdu Excellent V.Good Excellent Excellent

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