Amy Paccio

*** ******* ******, *** ***, Farmingdale, NY 11735

516-***-**** ad4lyk@r.postjobfree.com

Summary

Highly skilled Senior Executive Administrative professional with many years experience supporting C-Level Senior Executives in fast-paced corporate environments. Recognized and valued as a discreet and knowledgeable assistant, with the ability to juggle and prioritize needs while ensuring speedy responses to logistics and business concerns. Reputable for developing, implementing, and communicating policies and objectives, handling unforeseen issues, and liaison with Executives and clients.

Professional History

Marquis Who’s Who

Sales Director 2022 – 2023

Calling and speaking with only the most prestigious people in the world. Offered exclusive biographical information online and printed in this elite publication. Scheduling an interview process and conducting timely calls and interviews. Communicated regularly with potential candidates working on script and off to seal the deal and close the sale. Assuring proper follow up, scheduling meetings, and addressing concerns. Prepared all paperwork necessary. Overtime as needed. Exceeded weekly goals for salary and commissions quota. Quick training and hit the ground running. No supervision required due to outstanding organizational, supervisory, and problem-solving skills.

Maintained a high degree of organization in a fast-paced environment requiring an ability to respond to any candidates questions or concerns quickly.

Allied Wealth Partners

Executive Sales Administrative Assistant 2020 – 2022 Completing financial forms for annuities and IRA’s. Life and health insurance, Medicare with ensured accuracy in a timely manner.

Collaborating with underwriting department in improving overall quality and efficiency. Managed the Executives calendar, scheduling of meetings, appointments and travel itineraries. Prioritized the Executives daily schedule to ensure efficiency. Made the travel arrangements, including booking flights, accommodations, and transportation as needed. Prepared travel and expense reports and ensured information was complete and accurate. Office duties ie: phones, mail, filing, copying.

BenefitMall

Executive Sales/Service Administrative Assistant 1998 – 2020 Offered dedicated support to the VP, Director of Sales for the Northeast Region. Principals, Senior Associates, Brokers, Agents, conducting research, creating presentation materials, proposals and renewals.

Served as primary point of contact for the Tri state area for rules and regulations of underwriting and carrier requirements. Products, renewals, enrollments, terminations.

Screening and managing emails, phone calls and other correspondence. Collaborating with underwriting department in improving overall quality and efficiency. Communicated regularly with clients, brokers, agents, and carriers, scheduling renewal and appointment meetings, and addressing concerns.

Championed top-tier documentation standards and developed proposals, and other essentials within aggressive timeframes and deadlines.

Prepared reports, conducted reconciliations, and resolved discrepancies. Utilized internal systems (Salesforce; AMS, Seismic, Zoom, etc…)

Maintain a high degree of organization in a fast-paced environment requiring an ability to respond to problems and request quickly.

Number 1 backup coverage for any sales reps absence. Managed the Executives calendar, scheduling of meetings, appointments and travel itineraries. Prioritized the Executives daily schedule to ensure efficiency. Made the travel arrangements, including booking flights, accommodations, and transportation, for their team members as needed.

Prepared travel and expense reports and ensured information was complete and accurate. Drafted, proofread and edited documents, reports, and presentations. Scheduled prepared materials for and attend carriers/broker meetings as requested by the Executive. Oversaw staff members from their respective positions in accomplishing projects and tasks that impacted daily operations. Complete confidentiality due to the nature of the business. Expert in ACA laws and HIPPA laws. Took meeting minutes, and followed up on action plan deadlines. Secured conference rooms for meetings and ensured that audio/visual needs were addressed and prepared prior to meetings and handled catering and hospitality requests for meetings with external guests. Ensured all office supplies were at 100% capacity. Greeted and announced all external meeting attendees and incoming visitors. Managed the guest list for the large scaled events and acted as the contact for the Holiday extravaganza. Handled special requests as directed.

First Card Services

Executive Administrative Assistant 1993 – 1998

Offered dedicated support to President of Collections. 2 Assistant VP’s and 4 Auditors. Earned fast promotion (after just 4 months with company) to highest administrative position due to outstanding organizational, supervisory, and problem-solving skills. Creating presentation materials Powerpoint, letters and memos to Executives on Microsoft Word. Took meeting minutes, and followed up on action plan deadlines. Secured conference rooms for meetings and ensured that audio/visual needs were addressed and prepared prior to meetings and handled catering and hospitality requests for meetings with external guests. Ensured all office supplies were at 100% capacity. Greeted and announced all external meeting attendees and incoming visitors. Managed the guest list for the large scaled events and acted as the contact for the Holiday extravaganza. Screening and managing emails, phone calls and other correspondence. Maintain a high degree of organization in a fast-paced environment requiring an ability to respond to problems and request quickly.

Managed the Executives calendar, scheduling of meetings, appointments and travel itineraries. Prioritized the Executives daily schedule to ensure efficiency. Made the travel arrangements, including booking flights, accommodations, and transportation, for their team members as needed.

Prepared travel and expense reports and ensured information was complete and accurate. Drafted, proofread and edited documents, reports, and presentations. Held weekly focus groups to improve communications from Collection Managers to staff. Handled special requests as directed.

Chase Manhattan Bank

Executive Administrative Assistant 1986 – 1993

Offered dedicated support to VP of Finance.

Creating presentation materials, letters and memos to Executives. Took meeting minutes, and followed up on action plan deadlines. Secured conference rooms for meetings and ensured that audio/visual needs were addressed and prepared prior to meetings and handled catering and hospitality requests for meetings with external guests. Ensured all office supplies were at 100% capacity. Greeted and announced all external meeting attendees and incoming visitors. Screening and managing emails, phone calls and other correspondence. Maintain a high degree of organization in a fast-paced environment requiring an ability to respond to problems and request quickly.

Managed the Executives calendar, scheduling of meetings, appointments and travel itineraries. Prioritized the Executives daily schedule to ensure efficiency. Made the travel arrangements, including booking flights, accommodations, and transportation. Required Skills/Knowledge Attributes

Able to handle sensitive and confidential information with the highest level of discretion and integrity. Strong interpersonal skills and ability to effectively communicate across all levels of an organization. Exceptional organization and multitasking abilities. Ability to work independently, prioritize tasks and meet deadlines.

*Advanced aptitude with all Microsoft Suite Office applications including Word, Excel and PowerPoint. As well as, Google Suite - web browsers such as Google Chrome. Adobe Acrobat. Strong analytical skills.

Excellent customer service skills.

Familiarity with QuickBooks.

Experience with calendar tools in all software.

Creative problem-solving skills and is proactive in identifying ways to improve outcomes. Strong attention to detail.

Comfortable receiving feedback and can adjust approach immediately. Self starter and enthusiast. Cheer leader motivated attitude. Operates with the highest level of personal integrity and ethics. Performs independent project based work with little or no supervision. Track record of successfully working as part of a team, in a fast paced office. Notary Public

Education

Hofstra University

Bachelors Degree Business Administration 1982-1986 Plainview Old-Bethpage High School

Regents Degree 1978-1982

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