SYLVIA BORRERO

*** **** ******

Sparta, NJ *****

646-***-****

ad4ljr@r.postjobfree.com

Seasoned executive legal administrative professional with more than 20 years’ experience in legal administration, supporting high level attorneys in global NYC law firms. Strengths include excellent communication and people skills, highly organized and meticulous, hardworking, initiative-taking with strong follow-up skills, flexible, proficient in meeting tight deadlines and working well under pressure in a challenging environment. Spoken and written fluency in Spanish. PROFESSIONAL EXPERIENCE

Hogan Lovells US LLP, New York, NY 2007 – Present

Legal Secretary - Corporate & Finance

· Provide executive legal assistance and support to Partners, Senior Associates and Counsel

· Screen, handle and distribute incoming phone calls to the appropriate person

· Draft and edit documents in Word and run comparisons using Litera

· Open new business conflicts process using Intapp

· Prepare engagement letters and new matter memos for new clients and matters

· Enter attorney’s timesheets on a timely basis using Intapp

· Consult with the Firm’s support departments and internal staff at all levels, verifying the accuracy of completed work

· Work with other fee-earners from time to time in the absence of administrative support

· Handle confidential and sensitive information with discretion and professionalism

· Function as a liaison between partners, attorneys, and departments throughout the Firm

· Interface and establish positive business relationship with clients.

· Preserve and protect the confidences and privileged communication of all clients

· Process expenses and client invoices using Chrome River

· Distribute, edit, and coordinate with Client Account Specialist to finalize client bills in 3E in accordance with Firm and client requirements

· Arrange and coordinate complex calendars, meetings, and events for assigned fee-earners

· Handle domestic travel arrangements to include flights and accommodation through the firm’s travel provider, ensuring adherence to firm policy

· Update and maintain client contact information and add BD activities to the Interaction database for assigned fee-earners

· Reserve conference rooms and coordinate external office visits

· Collate and assemble materials for client meetings and conferences

· Schedule Zoom meetings, conference calls and send invitations to clients

· Manage the coordination and logistics of both internal and external meetings, including catering, video, and audio conferencing

· Maintain client, office and off-site files as required

· Perform clerical duties (copy, scan confidential materials, mailing labels, PS Ship), and other general office responsibilities as required

\\414*-****-**** v1

CHADBOURNE & PARKE LLP, New York, NY 2002 - 2007

Legal Secretary – Corporate & Finance

· Edited heavy corporate documents

· Screened, handled and distributed incoming phone calls to the appropriate person

· Established and maintained positive business relationships with international clients

· Organized pitches/presentations for the head Partner and Latin American Counsel in the corporate department

· Entered attorney’s time via Carpe Diem

· Scheduled and organized internal and external client meetings

· Edited and finalized client bills

· Maintained chronological files for Partners and Off-Counsel

· Managed attorney’s calendars, travel itineraries (domestic and international)

· Processed and tracked related attorney expenses

· Organized and updated contacts using Microsoft Outlook derived database software InterAction

· Assisted other fee-earners from time to time in the absence of secretarial/administrative support

HERRICK, FEINSTEIN LLP, New York, NY 2001 - 2002

Legal Secretary - Real Estate

· Heavy phone coverage for Partner and Staff Attorneys

· Performed administrative functions such as:

Ø Preparation of Real Property Transfer Tax Returns Ø Affidavits of Compliance

Ø Combined Real Estate Transfer Tax Returns

Ø Credit Line Mortgage Certificates

Ø Notice of Appearances

Ø Bill of Sales

Ø Assignment and Assumption of Leases for the Partner in charge of the Real Estate Department

· Maintained schedule of appointments and conferences

· Recorded attorney’s time via Carpe Diem

· Edited and finalized client bills

· Transcribed correspondence using a Dictaphone

· Served as back-up for other fee-earners in absence of secretarial support SKILLS

Microsoft Office 365, NetDocuments, Visio, Desksite, Interaction, 3E Billing, Deltaview and Litera

(redlines), Intapp (Conflicts checks and time), Chrome River (expense reports), Rendezvous (conference room reservations), Concur (travel booking), Nuance and Kofax (PDF), Windows MAC, Bilingual

(Speak, Read, Write and Translate)

EDUCATION

Borough of Manhattan Community College – New York, NY 2012 - 2014 REFERENCES FURNISHED UPON REQUEST

\\414*-****-**** v1

Contact this candidate