Brandt Roebuck

www.linkedin.com/in/brandtroebuck ad4l2e@r.postjobfree.com 760-***-****

Summary of Experience: Over 20+ years of experience in the biotechnology industry supporting senior corporate executives in a highly fast-paced, deadline driven environment. Strong knowledge and insight of corporate environment and operations; able to act independently to resolve issues and streamline processes.

Calendar Management for Multiple Executives

Expense Reporting & Reconciliation

Dependable, Accountable & Active Listening Skills

Solid Organizational & Multi-Tasking Skills

Travel/Meeting/Conference Coordination

Independent Worker, Initiative-taker

Computer Skills: Windows XP, Microsoft Office Suite, Outlook, Microsoft SharePoint, CRM: Sales Force.com, Netsuite, Concur, Diligent and Internet/Web Navigation

MARAVAI LIFESCIENCES, Sorrento Valley, CA 2/2023 – 3/2024

Executive Assistant – VPs of Marketing, & Business Development

Chief Commercial Officer Sales/Marketing (Nov. 2023)

Provide direct support to leaders in various time zones; gatekeeper for heavy calendar management.

Schedule and maintain daily and long-term demanding calendars for both internal and external meetings.

Identified and resolved scheduling conflicts in a timely manner.

Manage competing priorities and shifted as needed for needed deliverables.

Coordinated internal/external meetings to include staff meeting, 1x1s, and customer/vendor meetings.

Build various Word and Excel spreadsheets for information tracking and track deadlines for projects.

Arrange complex travel (domestic & international) for customer meetings, conferences and communicate

logistical details to all travelers and post to respective Outlook calendars.

Responsible for submitting and reconciling company credit card expenses in NetSuite in a timely manner.

Coordinated and managed all off-site meetings/events to include venue location, contract negotiation and

tracked budget expenditures/cost containment to include marketing semi-annual all-hands, off-site workshops,

and employee morale team building events.

Positively function in a collaborative team environment, working as part of team in developing materials and coordinating logistic details for a multitude of projects and events.

MIRATI THERAPEUTICS INC., Torrey Pines, CA 8/2020 – 2/2023

Executive Assistant – SVPs of RA/QA and Integrative Sciences/Clinical Operations

Provided daily administrative support to three SVP leaders in various time zones for three divisions.

Managed and prioritized active, heavy calendaring for multiple calendars via Microsoft Outlook.

Scheduled and coordinated a variety of meetings involving collaboration with both internal and external attendees; facilitated conference calls to via Zoom, Webex, and Teams

Processed corporate credit expense reports and all travel arrangements in Concur.

HUYA BIOSCIENCE INTERNATIONAL, Del Mar, CA 9/2019 – 4/2020

Covid-19 Layoff

Executive Assistant to C-Suite

Provided support to President, Chief Commercial Officer, SVP, Head of Strategy/Business Development.

Traveled with Executive Team to event locations providing support for highly confidential, deadline driven meetings to include Board meetings, JPM Morgan, and Investor Relations meetings.

Managed and prioritized calendars of internal/external appointments; arranged numerous meetings, teleconference meetings in multiple time zones globally; resolved any calendaring challenges.

Processed expense reports & assisted Senior Executive Assistant to CEO with operations and special projects.

AMN Healthcare, Del Mar, CA 4/2018 – 9/2019

Senior Executive Assistant to CFO

Provided C-Suite executive support with diverse and confidential administrative duties.

Ensured meetings, deadlines, presentations, and other duties are carried out seamlessly.

Coordinated & managed mid-quarter/quarterly business unit reviews for 7 divisions.

Coordinated nine Audit Committee Board meetings a year. Collaborating and compiling meeting materials via Diligent for Audit Board books to the Executive Committee and Board of Directors.

Coordinated all logistics for investor conferences/meetings, various on/offsite events to include registrations, webcasts, PowerPoint presentations travel and catering.

Managed all aspects of travel arrangements and expense reports through Concur.

Orexigen Therapeutics, Inc., Torrey Pines, CA 9/2015 – 4/2018

Company Closed-Bankruptcy

Executive Assistant

Assisted in all aspects daily administrative task for 2 SVPs, 4 VPs and other team members in the Technical Operations, Quality Assurance, Accounting and Commercial departments.

Managed and maintained executives’ demanding calendars; identified and resolved scheduling conflicts.

Arranged all domestic/international travel, hotel, and ground transportation.

Planned, coordinated, and expedited all aspects of on/offsite meetings and events.

Compiled and created expense reports via Concur, approved expense reports for their direct reports.

GENMARK DIAGNOSTICS, Carlsbad, CA 2/2015 – 8/2015

Executive Assistant, Sales & Marketing/ Marketing Coordinator

Maintained/coordinated multiple executive’s schedules, calendaring for meetings, travels & conferences.

Handled expense reporting via Concur for 3 SVPs and reviewed direct reports expense reports for approval.

Managed off-site meetings/events to include regional sales meetings/trainings, Clinical Advisory Board.

Accountable for coordinating all aspects for 23 regional tradeshows from submitting applications to communicating logistics to attendee; uploaded trade show leads into CRM - Sales Force.com (SFDC).

IONIS PHARMACEUTICALS, Carlsbad, CA (Temp contract via Sedona Staffing Services) 3/ 2014 – 8/2014

Department Administrator, Corporate Communications & Investor Relations

Supported the Vice President of Corporate Communications & direct team members.

Arranged all aspects of travel and managed expense reports in Concur for all team members weekly.

Responsible for all press releases and uploading to PRNewswire and NASDAQ

LIFE TECHNOLOGIES/THERMO FISHER SCIENTIFIC, Carlsbad, CA 2/2005 – 2/2014

Senior Administrative Assistant (2008 – 2014)

Supported multiple Vice Presidents in the Commercial Sales and Regional Marketing in various time zones.

Managed active calendars via Outlook and valuable internal resource for multiple remote sales teams.

Arranged travel, both domestic and international, for customer visits, tradeshows, and off-site meetings.

Assisted in planning and on-site execution of regional sales training (10), national sales meetings (8).

Streamlined on-boarding process for new hire to receive company assets from 14 days to Day 1 of employment.

Sales Force Effectiveness Specialist (2005 – 2008)

Managed all aspects for off-site sales training, meetings/events from hotel selection/contract to

internal/external communications for meeting logistics. Assisted with annual sales meetings.

Assisted in planning and executing all aspects of six two-week sales training programs.

Developed Americas Sales site on web-accessible intranet and managed site content for the Sales team.

Education: B.A. Management, Goucher College, Towson, MD

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