DEBORA LENHARDT-GREEN, MBA Cell: 904-***-****

Houston, Texas E-mail: ad4kbq@r.postjobfree.com

EDUCATION:

Master of Business Administration (MBA) in Global Management: May 2006

University of Phoenix, Jacksonville, Florida

Bachelor’s Degree Business Administration: May 1990

Edward Waters College, Jacksonville, Florida

Real Estate Sales Associate : February 2023

Texas Real Estate Commission, Houston, Texas

OBJECTIVE:

Detail-oriented and highly organized Document Control Specialist with a DBE Certification and a proven track record in managing and organizing critical documents and records. Seeking a challenging position where my expertise in document control, proficiency in document management systems, and commitment to maintaining regulatory compliance can contribute to the efficiency and accuracy of document-related processes within a dynamic organization. Dedicated to ensuring the integrity and accessibility of information. With my proficiency to document control, attention to detail, collaboration skills, and commitment to regulatory compliance, I aim to support seamless operations and contribute to the overall success of the team.

WORK EXPERIENCE:

CONSTRUCTION PROJECT MANAGER, 05-2016 - 04-2022 Lenhardt Management Group: Jacksonville, Fl:

This Citywide ADA Curb Ramp Compliance Program, responsibilities include the management and oversight of the Inspection of the construction of over 37,000 access ramps to ensure compliance with ADA for the largest City in the US, over 875 Sq. miles. As Construction Manager, I oversaw and coordinated various aspects of construction projects including managing the construction process from initiation to completion, ensuring adherence to project specifications, schedules, and budgets.

Key Responsibilities:

RFI Response:

oReview and respond to Requests for Information (RFIs) promptly, collaborating with project stakeholders to provide accurate and comprehensive answers.

oCoordinate with the design team and subcontractors to address any discrepancies or clarification needs arising during the construction process.

Shop Drawings Submittal:

oManage the submittal and approval process for shop drawings, ensuring alignment with project specifications and design intent.

oCollaborate with architects, engineers, and subcontractors to review and approve shop drawings in a timely manner, facilitating efficient project progress.

Monthly Subcontractor Meetings:

oConduct monthly meetings with subcontractors to review project status, address concerns, and ensure alignment with project milestones.

oCollaborate with subcontractors to resolve any issues or challenges, fostering a collaborative and solutions-oriented approach.

Daily Reports:

oGenerate comprehensive daily reports documenting project activities, progress, and any issues encountered.

oCommunicate daily reports to project stakeholders, including the client, to provide transparent insights into project status and highlight accomplishments and challenges.

o Responsibilities also consisted of maintaining quantity counts and ensuring proper budgetary containment reimbursement to the contractors from the City of Jacksonville Public Works Department. Contract Amount: $93,000,000.00

Perform constructability reviews on design work performed by others.

Scheduled and conducted pre-construction conferences.

Issue Notices to Proceed to contractors.

Enforced and perform terms of the construction contracts between the City and Its contractors.

Reviewed shop drawings submitted by contractors for conformance to specifications and distributed to parties.

Obtained and answered contractors' inquiries and RFI's in a timely manner.

Provided qualified construction inspectors to inspect the work to ensure that construction was proceeding in accordance with the specifications, and that work was constructed properly.

Directed the contractor on removal and replacement of defective work that did not meet specifications or was otherwise incorrectly constructed.

Reviewed and analyzed contract change order requests and proposals to determine validity thereof and recommend appropriate action to the City.

Reviewed claims and disputes and recommended necessary actions.

Reviewed and recommended for approval contract change orders and forwarded necessary documentation and paperwork to the City as to the necessity for such changes, Including substantiation of the extra costs.

Arranged for construction materials testing by third party testing laboratories and reviewed test reports to ensure that materials Installed met the requirements of the contract documents.

Reviewed construction inspection reports relating to the contractors' performance and communicated with each, if necessary, regarding non-conformance to plan specifications, and workmanship.

PROGRAM DIRECTOR, Lenhardt Management Group LLC: December 2016 to present:

A Management Firm founded in 2016 to promote the health and growth of small and minority business contracting into Prime Contracting opportunities with governmental Entities. Successfully managed multiple construction projects contracts and documentation from initiation to completion, consistently meeting or exceeding project timelines and budgets.

Administer and maintain an organized document control system, overseeing the management of all company documents, including engineering drawings, specifications, and procedural manuals.

Implement and enforce document control procedures to ensure compliance with industry standards and regulatory requirements.

Collaborate with cross-functional teams to gather, review, and process documents, ensuring accuracy, completeness, and adherence to established guidelines.

Conduct regular audits of document repositories to identify and rectify discrepancies, ensuring data integrity and accessibility.

Facilitate the timely release of controlled documents to authorized personnel while maintaining confidentiality and data security.

Provide training to employees on document control processes and systems, fostering a culture of compliance and attention to detail.

Work closely with project teams to support documentation needs throughout the project lifecycle, ensuring alignment with project timelines and objectives.

Utilize document management software to track revisions, manage workflows, and facilitate efficient collaboration among team members.

Generate and maintain comprehensive documentation logs, reports, and metrics, presenting findings to management for continuous improvement initiatives.

Act as a liaison during external audits, ensuring the availability and accuracy of documentation for regulatory compliance purposes.

ASSISTANT GRANT MANAGER: City Of Jacksonville (COJ); Public Works Department; May 2009 to Sept 2012

This position oversaw the application, administration, monitoring, compliance and reporting of contracts and grant awards from the Federal, State, Local Government and Private funding sources including but not limited to FEMA, Hazard Mitigation, Disaster Recovery, Energy Efficiency, Economic Development and Sustainability & Community Development Grants. I applied and was successfully awarded $8,203,000.00 in grant funds and simultaneously managed 98 projects without any findings from the grantors. Created SOPs for sub-recipients in compliance and grant management. Managed stimulus grants to enhance the City of Jacksonville’s productivity and assisted with the elimination of slums and blight of Public Buildings and roadways.

PROGRAM MANAGER-COMPLIANCE OFFICER: City of Jacksonville; Housing Department: July 2005 - May 2009

Assisted organizations with doing business with the City of Jacksonville by receiving and reviewing requests for funding from non-profit community service organizations, small businesses, and others for assigned federally funded grants and programs: verified eligibility requirements; provided technical assistance, guidance and direction to sub-recipients regarding required forms and documentation; participated in review and recommendation of projects and programs; ensured applications complied with all applicable rules, regulations, policies and procedures. Monitored awarded funds and programs: managed and maintained financial and accounting databases and systems; prepared and monitored execution of contracts and agreements; conducted site visits; monitored and reviewed documentation, projects, and funds allocations to determine compliance with contract and local, state and federal rules and regulations; and prepared and submitted related reports as required by granting agencies. Also assisted organizations in building capacity, creating SOPs, instituting strategic management plans, and defining and implementing cost containment. I oversaw the application, evaluation, administration, monitoring and compliance of contracts and grants from Federal, State, and local Government including HOME, SHIP & Community Development Block Grants in excess of $75,000,000.00. In addition, depending on the funding source, duties included identifying populations such as single mothers, veterans, elderly, and First-time home buyers while targeting for single family home development/ownership with the goal of creating affordable housing for the low to moderate income families within the Jacksonville Community.

PROCUREMENT & COMPLIANCE MANAGER-PROFESSIONAL SERVICES (COJ): Aug 1992 – July 2005

Served as the Front-Line Program Manager for the day-to-day operations of the Professional Services Unit in procurement for over 13 years. This position developed specifications, evaluated proposals, and recommended awards to the Mayor and Professional Services Committee for the Public Works and other City Government Departments. This position also managed departmental cost containment, clerical supervision, personnel management, logistics and the assurance of compliance, integrity and safeguarding of the bidding process. Responsible for ensuring the management of the City’s sourcing capabilities and supply chain was not compromised and assisted with strategizing and negotiating with suppliers and vendors to acquire the most cost-effective deals to reduce procurement expenses. Represented department at City Council Committee meeting, awards committee, bid conferences and Mayor symposiums. Prepared Financial/Statistical Reports for Mayor& City Council review and approval.

ACCOMPLISHMENTS:

State of Texas Real Estate Agent

MBE Certified

DBE Certified

Certified in OSHA 30

Certified in CTQP Advanced M.O.T.

Certified in FEMA National Incident Management Systems (NIMS)

oDebris Management

oFEMA Courses IS-700 through ICS-400

Recovery from Disaster: The Local Government Role

Hurricane Readiness Workshop

Certified HOME Specialist with Housing & Urban Development (HUD)

Alpha Kappa Alpha Sorority, Inc – Gamma Rho Omega Chapter

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