Career Objective:

To work in the position of Administrative Assistant in a growing company where exceptional ability to multi-task, solve problems, work effectively in a team, and meet deadlines are required in providing outstanding administrative support to supervisors and managers.

History & Duties:

Administrative Assistant – 2012 to 2015

@Riyadh Jizan International School - KSA

Duties:

Coordinates office administrative services for the work location including implementing and updating administrative policies, procedures and services

Responds to in person and over the phone inquiries providing information to District staff, parents, students and the public, relaying.

Coordinates the student/patron information system including duties such as inputting data, interviewing to gather data, verifying information and reports and correcting as needed and providing reports as requested

Prepares, maintains and files a variety of school based records, lists and reports

Designs, composes and types materials and documents, as required, and edits and formats documents as requested

Maintains related accounts, including the collection of cash, issuing receipts and cheques, depositing funds, month end balancing, bank reconciliation and producing reports as required

Sets up and maintains financial records; verifies and enters account transactions ensuring that actions are appropriate, properly coded and have the required supporting documentation to meet District and Government accounting requirements

Ensures availability of supplies and equipment by researching products, pricing and suppliers and initiating and authorizing on-line purchase requisitions, as delegated by the Principal, using appropriate payment methods as outlined in established policies, regulations and procedures

Receives goods, checks invoices & POs and ensures the accuracy and condition of orders.

Opens, screens and distributes incoming and outgoing mail, faxes and emails

Arranges meetings, prepares and circulates agendas, records minutes, and books appointments in the Principal’s calendar

Provides information for review and approval by the Principal on employment related matters including monitoring and editing the weekly absence management system and verifying CUPE timesheets as required

Assists with the arrangements for special events i.e. guest speakers, parent/teacher interviews, and open houses

Provides student supervision in the office in the temporary absence of the teacher or administrator

Provides assistance to students/patrons in the case of injury or illness and performs assigned duties during fire/earthquake drills and other crisis situations

Administrative Assistant – 2001 to 2004

@Syrian Modern Cable Co - SYRIA

Duties:

Answer and direct phone calls.

Organize and schedule appointments and meetings. Maintain contact lists

Produce and distribute correspondence memos, letters, faxes, and forms

Assist in the preparation of regularly scheduled reports.

Develop and maintain a filing system. Order office supplies

Book travel arrangements. Submit and reconcile expense reports

Provide general support to visitors. Provide information by answering questions and requests

Research and creates presentations. Generate reports

Prepare and monitor invoices

Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.

Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

Contribute to team effort by accomplishing related results as needed

Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

Organize travel arrangements for senior managers

Write letters and emails on behalf of other office staff

Book conference calls, rooms, taxis, couriers, hotels, etc.

Cover the reception desk when required

Maintain computer and manual filing systems

Handle sensitive information in a confidential manner. Take minutes of meetings.

Coordinate office procedures

Reply to email, telephone, or face to face inquiries

Receive, sort, and distribute the mail.

Oversee and supervise the work of junior staff

Maintain up-to-date employee holiday records

Coordinate repairs to office equipment

Greet and assist visitors to the office

Photocopy and print out documents on behalf of other colleagues

Provide polite and professional communication.

Implement clerical duties and administrative processes

Conduct data entry

Confirm restaurant reservations for senior staff

Education:

-Business Administration Certificate.

Damascus – Syria 2002

Languages:

English: Fluent.

Arabic: Fluent.

Personal Information:

Nationality: US Citizen.

Marital Status: Married.

References:

Will be provided upon request.

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