*

PROFESSIONAL SUMMARY

Experienced and self-motivated Executive Assistant with 20 + years of industry experience overseeing high profile offices in both the private and public sector. I am highly competent communicator skilled in multitasking and effectively communicating with others, bringing forth a proven record of successfully managing offices and helping managers to reach their professional goals. Keen to find a challenging managerial position with a successful and ambitious company that offers opportunities for career development and advancement.

EDUCATION & QUALIFICATIONS Bachelor of Business Administration – Regenesys Business School (Current) National Certificate in Generic Management - Graduate Institute of Financial Sciences (2023) National Certificate in Forensic Science Biology - Skills Academy (2019) Certificate in Office Administration - Soshanguve Technical College (1999) KEY SKILLS AND COMPETENCIES

- Excellent communication skills able to liaise confidently with senior management

- Excellent understanding of Corporate Governance

- An excellent level of attention to detail

- Able to work on my own initiative and to tight deadlines

- Excellent speedwriting and effective minute taking

- Ability to prioritise workload in a demanding team environment

- Experience & knowledge of Microsoft Office

AREAS OF EXPERTISE

- Administration Support - Team Leadership and Development

- Secretarial Support - Project Coordination

- Financial Management - Event Management

- Client Relationship Management - Operational Management

- Corporate Governance - Property Management

- Strategic Management

Brenda Maripane

Location: Pretoria, South Africa

Contact: 060-***-****

E-mail: ad4k6b@r.postjobfree.com

2

CAREER SUMMARY November 2018 – till current Personal Assistant to CEO Cornerstone a division of Assupol Life

Working in a fast-paced sales environment, providing full administrative and secretarial support to the CEO and his sales team. The team comprises of 3 Senior Managers, 6 Regional Managers, 36 Sales Managers, 5 Regional PAs and 5 Admin temps.

Duties and responsibilities

• Manager, co-ordinate and maintain calendar of CEO including appointments, meetings, and travel

• Provide executive and administrative support to the CEO

• Responsible for organizing internal and external meetings on behalf of CEO ensuring all necessary requirements are made e.g., meeting venue, equipment, presentations, prepare agendas

• Planning all details for highly successful client relations events including regional conferences, roadshows, handling internal and external projects and public relations matters

• Responsible for providing CEO travel and logistics including flights, hotel accommodation, car rental, meeting schedules while travelling and completing expenses

• Support and assist CEO with accounting tasks

• Monitor and respond to incoming communication for CEO’s office and ensure correct department distribution

• Secretarial support for meetings as and when required by the CEO, including drafting, and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues, and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post meetings

• Provides comprehensive administrative and personal support to 3x Senior Managers and 32 Sales Managers within a scope of their responsibilities

• Draft and write high quality reports and presentations

• Liaise with other internal stakeholders as required

• Managing and monitoring expense budgets & accounts and identify opportunities for cost-saving

• Participate in the recruitment and hiring process

• Assist in developing and implementing a strong strategy that aligns with the company’s objectives

• Headed staff training, performance assessment, and strategic action plan development

• Producing board meeting papers, agendas, and facilities for operational planning sessions

• Conducting strategic planning sessions and compiling quarterly regional plans for submission to the CEO. Also, co-ordinate staff training, management of data and assist in creating strategic proposals and workflow processes.

• Updated office management procedures and guidelines for the efficient and successful completion of tasks

• Drive all aspects of recruitment, staff management, client engagement, budget administration, inventory tracking and compliance assurance

Key Achievements

Drafted and implemented a new business capturing process flow to effectively and successfully validating new written business for SASSA premium deduction facility. 3

July 2017 - October 2018 Temp Assistant Board Secretary Council for Medical Schemes (Contract position)

Worked with a board, sub-committees comprising of 13 members and reporting to the Company Secretary. Responsible for ensuring that the highest standards of administrative processes & corporate governance are both promoted and maintained, so that the business operates efficiently & in accordance with all statutory and legal provisions. Duties and responsibilities

• Provided confidential administrative functions to the Corporate Secretary, CEO and Executive Management, by producing a variety of documents such as correspondence, executive minutes, agendas, and Board reports; updates and maintains computer files, e-mail, and directories; utilizes desktop publishing applications where required

• Composed correspondence for executive signature; sets up appointments and meetings; provides and/or co-ordinates the provision of secretarial services for the members of executive management group; prepares and distributes notices of meetings at the Board and executive levels

• Ensured locations and meal arrangements were booked, prepared, and distributed meeting agendas and meeting materials and acted as liaison with all involved community contacts and businesses

• Attended a variety of senior management and/or board meetings and took minutes, produced, and distributed minutes as appropriate; gathered information for inclusion in management or Board reports on request; distributed meeting packages prior to meetings March 2016 - June 2017 Programme Assistant

FinMark Trust - i2i Facility Programme

Worked within a team of specialists dealing with financial inclusion, comprising of 7 members and reporting to a Senior Manager.

Duties and responsibilities

• Provided administrative support to the Director i.e., document, financial, event and project management

• Scheduled Board and sub-committee meetings

• Prepared, print distribute Board meeting packs, reviews, meeting notes etc.

• Assisted in streamlining communication between offices

• Minute taking

• Ordered office equipment, stationery etc.

• HR management

• Relieved at Switchboard

• External and internal stakeholder liaison

4

November 2014 - February 2016 Personal Assistant to CEO SMME Market Segment, Momentum – MMI Holdings

Worked with a managerial team, comprising of 4 managers and reporting to a departmental CEO. Duties and responsibilities

• Provided secretarial support to the CEO i.e., travel arrangements, diary management, document management, minute taking and distribution, screening of calls

• Managed the procurement pay system i.e., re-imbursements, payments of service providers

• External and internal stakeholder liaison

• Assisted with and ensuring the smooth running of the office i.e., ordering office refreshments, stationery, birthday gifts, decorations etc.

• Prepared, refined and co-created of presentations with attention to detail

• Established, managed, and maintained the filing system

• Circulated monthly management report

• Office equipment setup

November 2011 - October 2014 Personal Assistant to Deputy Executive Director Institute for Security Studies

Worked within a team of senior managers, comprising of 6 managers and reporting to the Deputy Executive Director and Executive Director.

Duties and responsibilities

• Provided secretarial support to the Deputy Executive Director i.e., travel arrangements, diary management, document management, minute taking and distribution, screening of calls

• Processed financial documentation according to ISS requirements, including generating purchase orders, process and prepare approved payment vouchers

• Supported the office with financial administration, including preparation of budgets, expenditure reports and monthly forecasting, updated the events calendar on the intranet

• Offered secretarial support i.e., diary coordination, distributed financial reports to donors

• Received all head office visitors in a professional manner and redirected them to appropriate staff

• Developed and maintained a filing system to ensure efficient storage and access of departmental information according to sound administrative practice

• Maintained project schedules and work plans as required

• Coordinated the information flow from the Director Management’s office and follow up on circulation of files and documents

• Facilitated logistical, secretarial, and other arrangements for quarterly management board meetings, the annual staff indaba, strategic retreats and all conferences and workshops that fall under the responsibility of Director Management

• Provided inter-programme support upon request locally and international

• Maintained a contact database for the Director Management’s office 5

April 2011 - October 2011 Temporary Personal Assistant Chief Engineer CSIR - Integrated Energy Research Centre

Worked with the Chief Engineer to setup a new energy resource department. Duties and responsibilities

• Performed general secretarial services to the needs of the manager/group i.e., project involvement, office space planning for the new centre

• Performed information searches on the Internet and in relevant books, journals, and magazines to assist the manager according to defined requirements

• Organised meetings and events according to the needs of the manager / programme

• Drafted agendas for meetings and took minutes for meetings

• Acquired, maintained, and applied sufficient knowledge and skills to effectively utilize various software programs

July 2010 - March 2011 Administrative Officer to Land & Property Assets Manager Housing Development Agency

Worked with the manager to manage government owned properties/land. Duties and responsibilities

• Offered administrative support to the manager i.e., meeting coordination, diary management, events management

• Liaised and facilitated relationships with stakeholders including service providers and regional stakeholders

• Undertook the development, safekeeping and recording of all documentation (presentations/ correspondence/ reports so they are available to staff as and when required

• Created and maintained office systems including filing and registry management

• Controlled and followed-up on all divisional administrative matters

• Managed logistical and administrative arrangements relating to procurement of land and property assets

May 2005 - June 2010 Senior Secretary to Director Water Services Policy & Strategy Department of Water Affairs

Worked with a senior manager and team of 3 managers. Duties and responsibilities

• Offered secretarial support to the Director i.e., travel management, project involvement, procurement support, records management, financial management and document management

• Coordinated meetings and minute taking

• Ordered office equipment and stationery

• Assisted with HR management

• Help Desk Operator for the Directorate

6

Key Achievements

I was commended by the then Director-General of Water Affairs and Forestry for showing excellent customer care service to external and internal clients. This was published in the internal departmental newsletter.

October 2001 - April 2005 Administration Clerk to the DDG/ Relief Secretary to the DDG Independent Police Investigative Directorate

Worked with the Executive Support to the DDG to manage high profile cases. Duties and responsibilities

• Offered administrative support to the office of the DDG i.e., travel coordination, meeting coordination, financial management, document management, procurement support

• Drafted correspondence regarding complaints from the public on police misconduct

• Accompanied visitors at Head Office to the DDG’s office

• Drafted reports regarding cases on deaths of children in police custody

• Created and maintained a workable filing room

• Assisted the Special Programmes Officer i.e., dealt with HIV/AIDS issues, TB, Gender, Youth etc. REFERENCES References available on request

Contact this candidate