ALEXANDRA AGUIRRE

Miami, FL *****

+1-305-***-**** ad4i0o@r.postjobfree.com

Bi-lingual executive assistant, successfully managing executive office operations for both start-ups and established multinational companies by creating and implementing efficient and cost saving administrative practices; successful in managing day to day schedules, coordinating meetings, logistics, and personal affairs of C-level executives. Management style and a record of building and maintaining strong customer relations.

PROFESSIONAL EXPERIENCE

URDAPILLETA REAL ESTATE LLC

Real Estate and Property Management

Executive Assistant Office Manager

2022 – 2024

Provided administrative support, handling correspondence, maintaining office supplies and equipment, managing invoices, setting up meetings, and creating a welcoming environment for clients.

Prepared legal documents such as listings, and sales contracts. Assisted in the preparation and execution of lease agreements, ensuring legal compliance and accurate documentation.

Gathered feedback on showings and implemented the advice into properties listing information. Submitted property listings and changes to MLS database.

Assembled documents for property closings to assist agents and brokers. Recorded earnest money, security deposits and rents.

Managed a portfolio of residential properties overseeing day to day operations.

Coordinated and attended to property showings, open houses, and client meetings, ensuring a smooth and efficient process.

Experience in overseeing property maintenance, repairs, and improvements, conducting inspections, and addressing tenant concerns promptly to maintain high tenant satisfaction.

Managed communication channels between clients, tenants, and internal teams to facilitate transparent and efficient information flow.

Maintained property insurance records, preparing documentation, calculating insurance premiums, and keeping insurance policies up to date.

BINDOR LLC Private Real Estate Investment

Executive Assistant Office Manager

2021 – 2022

Managed schedules, organized office functions, and supervised daily operations of office.

Performed basic accounting functions, including cash reconciliations, wire transfers, invoicing, light bookkeeping duties.

Coordinated HR responsibilities, including payroll, benefits, structure of employee handbook and coordinated the administrative functions of the organization.

Maintained the calendars of the executive team by scheduling meetings, follow-ups, and coordinating calendars with required participants.

Assisted and tracked special projects like office remodeling, refurnishing.

Prepared and administered project budgets, proposal, invoices, and personal expenses.

JCT MANAGEMENT INC

Family Office Investors - Management and Commercial Real Estate

Executive Assistant to President and CEO Office Manager

2016 - 2020

Responsible for the day-to-day management of the office. Collect rent from sub-leased tenants. Manage all tenants requests or complaints. Supervised the regular maintenance and repair of facilities to ensure utility needs of tenants were met.

Supported the Vice President and the commercial property management team with the processing of leases, permits, certificates of insurance, notice to owners, and tenant improvements.

Supervised and coordinated the operations of the office, so that all staff employees are fully supported in the execution of their responsibilities.

Responsible for preparing wire transfers or any other paperwork necessary for financial transactions and maintain bank records.

Provided high-level administrative support by conducting research, preparing statistical reports handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Coordinated corporate luncheons and develop presentations for board meetings and special events.

Assisted and tracked special projects like property remodeling, refurnishing.

Performed real estate research and reports as required.

Prepared a quarterly Real Estate Newsletter with the company's highlights as a vehicle of information for the family board members.

Generated monthly expense reports, processed invoices for payment providing accountant with assistance when required.

EVOLUTION CONSULTING PARTNERS LTD

Family Office Investors - Management and Residential Real Estate

Executive Assistant Office Manager

2011 - 2016

Responsible for day-to-day administrative tasks, maintenance and upkeep of office building, office supplies, hiring and maintaining relationship with vendors.

Managed expenses and submitted reports, A/R, A/P, Bank Reconciliations.

Managed schedules, planned and coordinated meetings/events, book flights and travel transportation.

Prepared reports and presentations. Assist in monthly marketing events, approximately 500 invitees.

Assisted in all aspects of Marketing Department Operations, including support, development, and distribution of marketing material.

Assisted Human Resources in screening, interviewing applicants, orienting new employees, administering employee benefit programs, preparing payroll. Supported Finance in the annual budget for the Human Resources division.

Maintained Human Resources records by recording new hires, transfers, terminations, changes in job.

EVOLUTIONS CONSULTING PARTNERS LTD

Operations Assistant 2009-2011

Provided client support for High-Net-Worth clients primarily from Latin America.

Provided high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Performed new accounts responsibilities, including account opening and closing.

Entered and updated client information in our system.

Assisted with special projects as needed and ensured tracking and follow up of assigned projects.

Trained and supervised clerical staff.

US EDUCATION FINANCE GROUP Student Loans

Administrative Assistant to President and VP

2007 -2009

Supported the loans department team with credit forms.

Customer service for students’ loans borrowers.

Promoted student loans, visiting Universities campus in USA, Puerto Rico, Mexico, and Dominican Republic.

Coordinated corporate luncheons and developed presentations for meetings and special events.

Prepared financial spreadsheets, correspondence, and merged mailings.

EDUCATION

Miami Dade Community College Business Administration Studies

Instituto Tecnologico ESCA International Business

CERTIFICATIONS & SKILLS

Proficient computer skills including MS Office:

Real Estate Associates License

Courses: Managerial Accounting I & II, Quickbooks

Notary

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