Project Management Admin Assistant
Resume:
HIGHLIGHTS OF QUALIFICATIONS:
● Substantial experience in accounting, finance, and general administration
● Outstanding attention to details with emphasis on accuracy, quality, and timeliness
● Ability to perform multiple tasks simultaneously and meet deadlines
● Ability to handle personal, sensitive, and confidential information and documentation
● Capable of working with minimum supervision
EDUCATIONAL BACKGROUND:
Diploma in Project Management
De La Salle-College of Saint Benilde
School of Professional and Continuing Education - February 2020 Master’s in Business Administration
Philippine School of Business Administration - October 2019 Bachelor of Science in Commerce Major in Management Accounting Occidental Mindoro State College - March 2007
RELEVANT SKILLS and CERTIFICATIONS:
• Operating environment exposure:
MS Office Applications (Excel, Word, PowerPoint, Outlook)
PeopleSoft (Oracle) and SAP (G/L, A/P and A/R [FSCM] Functions)
Lotus Notes (IBM/STM) and HRspace Success Factor
CONCUR Travel & Expense Management System
• Project Management and Process Improvements (Lean Six Sigma Green Belt)
• Background in Audit, Internal Control, and Process Mapping
• Certified Bookkeeper (National Certificate III) – Jun 2016
• Career Service Professional Eligibility – May 2016 PROFESSIONAL EXPERIENCES:
INTERNATIONAL ORGANIZATION FOR MIGRATION (IOM)
United Nations Migration Agency (UN Migration)
Pension Administrator (Finance) (November 2023 – Present) Responsibilities:
• Ensures accuracy and validity of the monthly review of all UNJSPF participants’ pension contributions, restoration, and validation.
• Reviews and reconciles the variances of all pension contributions.
• Prepares and reconciles monthly payments for financial analysis and reporting, including the accounting and reconciliation of such accounts.
MARK C. MAGNO
Makati City, Philippines
***********@*****.***
• Act as second level support and provide guidance to the Pension Contribution Administration Assistant.
• Responsible for preparing and analyzing financial-related transmissions to UNJSPF.
• Review and recommend process improvements.
• Responsible in maintaining the ticketing system related to financial inquiries in accordance with the service level agreement (SLA)
• Exercise strict confidentiality concerning the disclosure of information to third parties.
• Ensure IOM’s compliance to the Regulations and Rules of the UNJSPF.
• Perform monthly clearing of vendor and GL accounts for pension contributions and payments INTERNATIONAL COMMITTEE OF THE RED CROSS (ICRC)
International Humanitarian Organization, Financial Shared Services Travel and Expense Administrator (November 2015 – Present) Responsibilities:
• Prepares and submits monthly analytics and performance (productivity) report
• System administrator for PeopleSoft travel and expense module
• Serves as the subject matter expert (SME) and acts as the first point of contact for employees regarding Travel and Expense claims
• Responds to request and inquiries received via call or STM related to expense claims and perform necessary action to resolve every case or request
• Provides escalation support for the resolution of urgent and time-sensitive requests
• Participates in development projects related to T&E submission and processing. This includes designing the new platform, User Acceptance Testing, and monitoring
• Audits team member`s processed expense reports and communicate any findings
• Validates and approves expense reports submitted by various employees
• Performs the pay cycle process in PeopleSoft and resolves issues on returned/rejected payments
• Preparing and posting journals and other adjusting entries in PeopleSoft
• Reviews and updates process flows, procedures, and list of controls
• Enforces compliance with corporate and global T&E policies
• Assists in the coaching and supervision of other expense auditors DHL EXPRESS (PHILIPPINES) CORPORATION
International Express and Logistics, Multinational Corporation Accounting Analyst (June 2010 – November 2015)
Responsibilities:
• Reconciled and analyzed various vendors, balance sheets, and profit & loss accounts
• Performed 3-way validation (PR/PO, Invoice, GRN) and resolved discrepancies
• Reviewed and recorded vendor invoices to SAP
• Processed all Travel and Expense claims of various employees
• Processed petty cash and revolving fund replenishments of all service centers
• Monitored, analyzed, and recorded monthly accruals and other adjusting entries
• Participated in annual fixed asset inventory counting and tagging
• Verified calculations and allocations and investigate variances against budgets
• Generated and uploaded payroll and other payment files to the E-banking facility
• Monitored employee cash advances, followed up, and recorded their corresponding liquidations
• Coordinated the migration process from manual to the automated Concur Travel and Expense system, including rollouts and training for all the stakeholders
• Participated in internal and external audit preparations
• Monitored compliance with the proper issuance of Official Receipts
• Reconciled the withholding tax account and prepared 1702/1702Q (withholding tax alpha list) for submission via the BIR online portal
• Reviewed AR Aging and actively followed up on outstanding debts from customers and driving towards the DSO target.
TAYTAY SA KAUSWAGAN, INC. (TSKI)
Microfinance Organization, Non-profit
Finance Teller / Finance Assistant (September 2007 – June 2010) Responsibilities:
• Recorded all collections and other accounting entries in the database
• Prepared and submitted month-end reports on loan disbursements, portfolio at risk, and savings withdrawal of clients
• Generated billing statements and prepared weekly bank statement report
• Validated cash collections against billing statements, official receipts, and deposit slips
• Safe kept notarized contracts and organized filing of important documents
• Participated in internal audits by providing required schedules and documentation
• Processed micro-insurance claims of clients
• Managed the disbursements and replenishments of petty cash fund
• Other administrative functions assigned by the supervisor OTHER PERSONAL INFORMATION:
GENDER: Male AGE: 37
STATUS: Single BIRTH DATE: September 11, 1986
RELIGION: Catholic NATIONALITY: Filipino
HEIGHT: 5’7” BIRTHPLACE: Occidental Mindoro, Philippines CHARACTER REFERENCE(S):
Available upon request
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