CAREER OBJECTIVE

Seeking a challenging senior position within a well reputable or Multinational Company, whereby my experience and interpersonal skills can be utilized and developed. CAREER RELATED EXPERIENCE

Oct.2020 Personal Assistant for CEO – The Lemon Tree & Co. Present Updating the CEO daily schedule. Organizing internal & external meetings. Arranging zoom meetings. making reservations & travel bookings. Creating a filing system for CEO & his confidential documents. All necessary coordination between departments. HR responsibilities and communications whenever needed.

Jan.2020 Office Manager, Business Development & HR at Morgan Company. Aug.2020 creating a filing system, preparing offers for clients and following up on payments. HR matters as creating job ads and screening CVs with Management and sending job offers.

Supervising office boys and drivers, preparing for meetings and events. Nov. 2018 Chairman PA- United Company for Tourism & Real Estate “Dusit Hotel Jul. 2019 & Lake View Compound”

Updating Manager’s schedule, booking his flights, attend board meetings to take minutes and follow up on actions. Make inspection tours at Hotel and restaurants and send comments to Managing Director. Handle Manager’s matters abroad.

Aug. 2017 Managing Director PA/Office Manager - IACC Holdings Oct. 2018 Organizing MD schedule, travel and flights bookings. Applying for visa to the MD.

Translating from Arabic to English.

Organizing meetings and conference calls, taking minutes, distributing them and following up on action.

Using Company system: Sales Force, Ofoq and Share point for work matters. Follow up on Manager’s payments and refunds.

Travel bookings and accommodation for Manager and his family. Oct. 2014

Jul. 2017

CEO Office Manager – IDH Integrated Diagnostics Holding (Borg & Mokhtabar Laboratories)

Organizing and updating the CEO calendar, greeting VIP visitors, booking flight tickets, meet and assist and hotels.

Taking minutes in board meetings, follow up and send updates. Supervise office boys.

Preparing reports, typing letters and replying on some emails on Manager’s behalf.

Name: Ginette Raymond ElHaj

Address: 8 Nakhla El Moteye Street, Heliopolis, Cairo, Egypt. Mobile: (+2 - 010*-*******

E - Mail: ad4ha3@r.postjobfree.com

Following up on some personal matters for CEO and family members. Dec. 2010

Sep. 2014

Executive- Tenant Coordination (AL FUTTAIM GROUP)

Cairo Festival City

Organizing events and workshops.

Contacting tenants for shop details and approvals. Organizing meetings schedule for Head of Tenant Coordination. Using several trackers and updating them.

Taking minutes of meetings.

Ordering stationery and office needs.

Sending different kind of letters to up to 300 tenants. Using excel sheets for trackers, word for letters and memos. Making a filing system (hard copies and electronic filing). Contacting Leasing department to follow up on documents. Remind other Departments and follow upon work process (IT, Human Resources etc...)

Order Flash memories, CFC bags and CDs from Marketing for the Team and Tenants use.

Creating live trackers and updating them daily/weekly. Preparing for the opening of the mall (making different kind of letters for Authorities approval for all tenants) and following up on signatures, taking record and distributing to TCs once signed. Mar. 2005

Nov. 2010

Office Manager - International Development and Research Centre Greeting visitors from different backgrounds and nationalities. Following up with Shipping Companies about in and out mail and tracking on shipments.

Manage and Update the office huge Library in terms of book ordering and system data maintenance.

Organizing some workshops, contacting participants and sending all necessary documents + reservation of tickets and hotels with all necessary procedures like (preparing travel letters, sending invitations etc.) and following up with participants by phone and email. Prepare and update records of contacts for all IDRC partners like institutes and corporations on the system.

Checking the office needs as: Stationary and Office Supplies. Manage some HR admin related like updating travel calendar, leave forms and Activity Reports.

Responsible for all office related internal/external communication like phone calls, fax, mails, scanning documents and filling of all office related documents.

Type contracts and agreements in Arabic and English for different projects + make some translations if needed.

Supervise office messengers and drivers concerning their attendance and performance.

Making and updating a presentation every two weeks about IDRC, Cairo Office in both languages English and French, on PowerPoint containing: news, events and travels then show it on LCD Screen in the Office. Use the card scan to scan all cards of Organizations and individuals we deal with in IDRC.

Sending reminders to PO s concerning their Activity Reports and to local staff concerning their leave forms.

Using IRIMS (Livelink) for filing all necessary documents and files. Giving training to new comers about Card Scan use. Collecting money from colleagues for special occasions. Jan 2000- Import Administrative Assistant, Procurement Department Feb 2005 Supply Chain Division, Nestle Egypt

Handling and preparing orders for external and foreign suppliers. Issuing official letters for governmental approvals. Handle all cross functional (finance, clearing and treasury) administrative work related to importation.

Control the petty cash and prepare the advanced payments needed for certifications issuing.

Responsible for Supply Chain internal/external communication like phone calls, fax, mails, and filling of all office related documents. Preparing/Translating communications coming in different languages when needed.

Taking minutes of meetings in monthly meetings with Department. Following up with Clearing Department the flow of shipments and documents (on daily basis).

1999 Trainee, Commercial International Bank Giza Branch Assistant to the Deputy Chief Manager.

Trainee, Commercial International Bank, Mohandessine Branch Assistant to General Director of 9 Branches

1998 Trainee, Commercial Section, French Embassy

All administrative work in terms of calls, mails, handling library, fixing appointments, updating some data and typing letters and memos and sending them by fax to recipients.

1997 Trainee, ECPC

Office secretarial work.

1996 Trainee, French Cultural Center

Handling the library related work.

TRAININGS & WORKSHOP

EDUCATION General Secretarial Diploma, American University in Cairo, Cairo, Egypt, 1999 French Commercial Diploma, Saint Vincent De Paul, Cairo, Egypt, 1997 French Alliance, French Language Certificate, French Embassy, Cairo, Egypt, 1996 Primary Secondary,Sacre Coeur Heliopolis School, Cairo, Egypt, 1994 Trainings Attended:

7 Habits of highly effective people.

Etiquette

Business letter writing

Time management

AWARDS AND RECOGNITIONS

• Received an “Exceptional Efforts” Award from IDRC Canada Head office along with a signed letter from the IDRC President located in Canada. PROFESSIONAL SKILLS

COMMUNICATION SKILLS

LANGUAGE SKILLS

• Excellent command of English and French languages.

• Native Arabic.

COMPUTER SKILLS

• Perfect working knowledge of MS Word, Excel and MS PowerPoint

• Perfect knowledge of Internet and MS Outlook

• Typing: Excellent English and Arabic typing skills with 60 wpm speed EXTRA CURRICULAR SKILLS

• Interacted and dealt with people from various cultures and educational backgrounds

• Took several training programs in public speaking and negotiation skills

• Advertised and sold different types of products to different types of people, having a convincing talent.

• Had an exposure in HR, Business Development and Communication skills besides my main job in Senior Administration.

PERSONAL DATA

Data of Birth: June 13th, 1980 Place of Birth: Cairo, Egypt

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