Cassandra Mayhew, Boston, MA

E: ad4gol@r.postjobfree.com

C: 617-***-****

SUMMARY:

•I hold a Master Degree in Business management along with a concentration in Human Resources. With the extensive experience in handling fast paced executive assistant duties, project coordination and scheduling meetings and conferences.

•Hands-on experience in calendar management for selected Cell Therapies leadership members, Doctors, and Scientists.

•Great exposure in helping Scientists coordinate meetings and conferences in for demonstration of projects.

•Good experience in directly support the EVP and directors domestically, and occasionally EVP’s internationally.

•Proficient in Concur, Egencia, Coupa, SAP, Lexis Nexis, Share Point, Skype, eBuilders.

•Worked over 10 yrs. as an Admission Advisor at various colleges, Keiser University (On-line), American Intercontinental (In-house), Florida Career College (In-House).

•I have an extensive knowledge on Law.

SKILLS:

•Microsoft Word, Excel, PowerPoint, Outlook, MS Teams

•Concur, Egencia, Coupa, SAP, Lexis Nexis, Share Point, Skype, eBuilders,

•Event Planner, Coordinator, Calendar management

•Executive assistant, Schedule meetings and Conferences

•Ability to handle fast-paced office duties as well as the ability to assimilate need

EDUCATION:

•Master Degree in Business from American InterContinental University, FL Winter 2006

•Paralegal Certificate in Law from Bryant & Stratton College, NJ Summer 2019

PROFESSIONAL EXPERIENCE:

Public Schools of Brookline, Brookline, MA Sept. 2023 – Present

Payroll Specialist / Human Resources:

Checking timesheets for accuracy, and enter data into databases and spreadsheets

Handling direct deposit requests and data as well as acquire all necessary signatures to distribute payroll

Excellent attention to detail, exceptional mathematical and calculation skills couple with verbal and written communication

Ability to work with a team, knowledge of different types of payroll software, and knowledge of payroll, garnishments and benefits distribution.

Multitasking abilities, plus good research and analysis skills.

Adjusting in pay for raises, bonuses and commission.

Process all CORI for new employees, current employees, parents, and volunteers.

Download and maintain SAFIS results data in a spreadsheet. Provides suitability determination letters to other school districts as necessary.

Maintain and monitor data input of CORIs in Excel, MUNIS and X2.

Communicate clearance of CORIs and SAFIS to corresponding hiring managers, secretaries, and after school directors.

Assist with reviewing lane changes and process paperwork when complete.

Provides front line customer service for the Human Resources Office, answers telephones, distributes mail, schedules meetings, maintains filing system, orders supply, prepares memorandum, and provides additional administrative and/or project specific support to the Director of Human Resources and the Human Resources Office.

Assists with the hiring process. Trains employees on hiring policies and procedures, tracks applicants, advertises positions, updates websites. May set up interviews, review interview questions, and acknowledge applicants.

Assists with the distribution and tracking of probationary and annual employee evaluations for non-teaching positions.

Boston Scientific, Marlboro, MA 03/2023 – 06/2023

Sr. Administrative Assistant: Human Resources

•Provided administrative support to the Human Resources department in staffing/recruiting.

•Performed general administrative duties which may include meeting management, calendar management, supply maintenance and mail distribution.

•Performed general clerical duties to include photocopying, faxing, mailing, and filing.

•Gathered and prepare data in preparation of HR initiatives and programs to include the creation of files/documents in Excel, Word, and PowerPoint.

•Managed/enter data in one or more of the following HR systems: Payroll, Employee Data, Compensation, Benefits Learning and/or Recruitment.

•Provided data and information to others on HR area processes and procedures.

•Managed onboarding of new hires including background verifications and paperwork assistance

Beam Therapeutics, Boston, MA 10/2022 – 12/2022

Project Coordinator: Accounts Payable

•Kept track, process, and reconcile invoices in compliance with financial policies and accounting procedures.

•Tracked Purchased Orders for the company for invoicing.

•Reviewed all invoices for appropriate documentation and approval prior to posting.

•Provided efficient client service to team members and related third parties.

•Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly statements in compliance with financial policies and accounting procedures.

H3 Biomedicine, Inc., Cambridge, MA 06/2021 – 09/2022

Junior Project Coordinator: Procurement

•Managing project coordination, liaison between vendors and H3 functional teams.

•Evaluate and negotiate contracts with vendors.

•Monitor all Purchased Orders for the company and submit them for invoicing.

•Processed Purchase Orders and Good Receipts for the company.

•Track inventory and restock goods when needed.

•Responsible for managing the procurement needs of H3 Biomedicine (an Eisai Network Company).

•Assist in developing and implementing strategies with H3 Biomedicine procurement department.

•Demonstrate a continuous effort to improve operational, streamline work processes and apply the efforts wherever necessary.

•Identifying, gathering and analyzing internal and external intelligence such as market trends, supplier capabilities, financial viability, specification data and customer requirements to optimize long-term purchasing decisions.

•Responsible for transactional duties to ensure smooth procurement of goods and services, including preparing purchase requisitions, approving and issuing purchase orders in accordance with company policy and negotiated terms and conditions.

•Work with the Accounts Payable Department to ensure accurate and timely payment of invoices.

•Reviewed all invoices and correct any misinformation, in order for the invoice to get paid to the correct entity.

Kala Pharmacy, Cambridge, MA (Part-time) (Temporary) 03/2021 – 05/2022

Administrative / Accounts Payable Assistant:

•Manage accounts payable using accounting software such as Concur and SAP other programs.

•Handle accounts payable for separate entities and vendors.

•Analyze workflow processes.

•Establish and maintain relationships with new and existing vendors.

•Ensure bills and payroll is paid in a timely and accurate manner while adhering to departmental procedures.

•Process due invoices for payments for Purchase Orders.

•Create Purchase Orders using Ariba

•Compare purchase orders, prices, terms of payment and other charges.

•Process transactions and perform accounting duties such as account maintenance, recording entries and reconciling books of accounts.

•Process payroll and benefits data, including new hires, benefit enrollments, separation processing and general payroll changes including creating calculation sheets for retroactive changes.

•Enter employee data with our benefit providers.

•Assist maintaining, updating and reporting on HR data as needed.

•Act as an additional point of contact for employees regarding payroll and benefit questions and concerns.

•Auditing payroll and benefit data for accuracy.

Takeda Pharmaceuticals Cambridge, MA 10/2019 – 10/2020

Administrative Assistant

•Calendar management for selected Cell Therapies leadership members, Doctors, and Scientists.

•Coordinate and put together PowerPoint slides for meetings, trainings, and conferences.

•Proficient in Microsoft team.

•Complete expense reports using software Concur.

•Complete onboarding tasks for new hires

•Schedule meetings, ordering meals, maintain office inventory, assist visitors to appropriate destination.

•Research solutions and responds to email and phone inquiries with direct guidance and review from direct supervisor.

•Demonstrate confidentiality in execution of all responsibilities.

•Arrange travel and accommodation for overseas clients.

•Coordinate events for department.

•Assist Doctors’ with travel, meetings, and introduction of other Doctors, Scientists, and managers.

•Help Scientists coordinate meetings and conferences in for demonstration of projects.

IDEMIA, Waltham, MA 11/2011 – 03/2020

Executive Assistant

•Directly support the EVP and 2 other directors domestically, and occasionally (4) EVP’s internationally.

•Complete expense report for charges on corporate credit card, research charges for missing receipts, and collaborate/verified charges with vendors for clarification on expenses.

•Statically forecast project expenses by using past and present data for different vendors and PO’s.

•Use most commonly analysis of trends for estimation of price product, and labor for material.

•Maintain Share Point files and all updates with documents implementation.

•Help Organize conferences to be held in different States and City.

•Coordinates company’s events within the Boston office as well as all the holiday events.

•Review confidential Contract documents for the company with different Vendors.

•Order all supplies for the office.

•Prepare and edit correspondence, communications, presentations and other documents.

•File and retrieve documents and reference materials.

•Liaise with internal staff at all levels.

•Work intensively with the Police Department, Banks and other law official for fraudulent transactions and stolen credit card within the company.

•Create the rules and regulations for the Etopuponline platform for policies and procedures.

•Also develop the Q & A platform for Etopuponline.com

Hitachi Rail STS USA, Inc. (formerly Ansaldo STS) (Part-time) 03/2018 –03/2019

(Temporary), Newton, MA

Project Manager Assistant / Office Manager

•Specialize in reviewing Legal Contracts between Ansaldo and Massachusetts Bay Transportation Authority for legal processes on special projects.

•Work diligently on pivot tables in excel summarizing data for statistics for projects pending.

•Enter all completed jobs through Excel tables for procurements and clients, as well as any letters and contracts that were sent out.

•Assist with processing of contracts for signature through coordination with other departments and companies.

•Ability to draft amendments, consulting agreements and send out contract templates with guidance from our attorney.

•Work diligently and efficiently within both the legal and procurement systems as contracts make their way through review and approval status.

•Maintain and kept quarterly invoices for projects and customers / clients and supply backup answers.

•Enter data and contracts into the contracts database timely and accurately.

•Facilitate and keep all personal and confidential documentation for employees.

•Create all Requisition, Pre-Requisition, and PO’s for invoicing and for employees.

•Facilitate, prepare, and recommend approval for project schedules as well as forecast.

•Support Administration function for an ongoing project for the Massachusetts Bay Transportation Authority.

•Assist 5 VP’s, Managers with their everyday duties and schedules within the office.

•Work on all the Procurement letters for changes and agreements.

•Maintain the software for all legal documents between the MBTA and Hitachi.

•Process all new hire paperwork to forward it to HR.

Contact this candidate