Michelle Matas

818-***-**** – ad4gog@r.postjobfree.com

Summary of Qualifications

A dedicated and loyal performance-driven team-player with years of professional experience. Background reflects significant accomplishments in the areas of executive assistant support, complicated travel, boardroom meetings and events.

I have supported C-level executives, SVPs, EVPs, and their teams with a total of thirteen executives. Capgemini is a worldwide company; I provided support both domestically and internationally. In addition to my daily duties, I also assist with Tradeshows and events, such as Oracle Open World, Dreamforce, Google Next, and EMC World. Work closely with Events Managers, and marketing teams, and have done the project coordination, and resource planning. Met all my budget requirements, and client & vendor relations. Strong leadership qualities, outstanding interpersonal and written communications skills, excellent time management, and an ability to apply logical judgment. Take ownership of projects, from conception to completion.

OBJECTIVE: To secure a position that will allow me to apply all my talents, to be a strong resource to the Team, and to learn and grow within the company.

Professional Experience

Capgemini America April 2022 – January 2023

Practice Staffing Partner

Work within the New York region, creating demands and placement of consultants with companies (supply and demand). Worked closely with executive staff, was the coordinator to keep information moving. Updated notes allowing others to take over in my absence. Fast pace position that required a lot of focus and attention to detail.

•Partner with Business Unit and Service Line Leaders, Capacity Business Partners, HR, and Demand and Deployment Managers for key metrics - cost to business, revenue recognition, people leadership and collaboration, and productivity/analytics.

•Understand current business priorities and supporting metrics. Overall utilization and bench management, strategic hiring, reductions, and reskilling.

•Support pyramid targets through use of GX or Offshore resources, campus hires, and contractor replacement.

•Demand fulfillment using end-to-end sourcing strategies at or below level and timeframe.

•Problem resolution and escalations to stakeholders.

•Focus on data accuracy and regular forecasting of headcount and allocation.

Capgemini America March 2014 – April 2022

Executive Assistant

Supports CCO plus eight additional senior executives within Capgemini America and their business units.

Works for several business units, providing support for executives and their direct reports.

oNorth America Marketing; Global Cloud; AIE; and Global Partners / Channels

oAccompanies executives to client sites, helps to arrange all hoteling and venues

Negotiates: Hoteling and room blocks; venues; and contracts, while keeping within budget.

Tradeshows: such as Oracle Open World, Dreamforce, EMC World, GoogleNext, and AWS.

I am the GO-TO person in San Francisco for marketing, citywide events, proactive in event assignment, getting involved prior to published schedules, ensuring booth obtains materials prior to set up and involved in strike of set. Also involved in registration, hoteling, current events and social media.

Will work deals with booth detail, will jump in to finish tasks prior to team arrival, plan client events ahead of time. Will work with venues, and plan events prior to actual event arrival.

oIn additional to normal daily activity of:

Manages heavy calendaring, expense reporting and prepares presentation materials.

Arrange domestic and international travel, and VISA’s

Takes ownership of tasks and thinks outside of the box

Additional Interest: within the company:

oSecured large speaking engagements covering topics such as Alzheimer’s, and special needs children.

Stanford Hospital & Medical Clinics May 2013 – November 2013

Executive Assistant

Supports both the CIO & CMIO, work in the CEO’s Suite, Work closely with C-level staff and admin support.

Worked with Board Members, Heavy Calendaring, Expense Reports, P-Card, and Check Requests

Help identify candidates, point of contact for all human resource activity, On & Off boarding of FTE / Contractors

Problem solve in a fast pace environment, with little to no supervision.

CONTRACTOR: EMC / Syncplicity, Menlo Park October 2012 – April 2013

Executive Assistant / Project Manager

Supports the Co-Founders of SyncPlicity and executive team from two satellite location.

Work closely with Executive EMC teams, Provide 24/7 support.

Provide all Office & Project Management Support, MS Projects, SharePoint

Involved in Office Moves assisting the facilities group with EMC; SyncP & VMware.

Schedule all overseas and domestic travel; venues; meetings with clients / customer visits.

Works with executives on all time zones, keep the ball moving forward, keep people on task.

Order computer equipment for new hires; I-9 Verifier; work closely with Human Resources and executive staff.

Demonstrates knowledge and understanding of the company’s policies, organization, and the hierarchy.

Exhibits professionalism on a consistent basis. Manages all projects and keep managers on task.

CONTRACTOR: Success Factors / SAP Company, San Mateo, CA March 2012 – July 2012

Project Administrator / Executive Assistant

Support the Vice President of Finance; and team

Support and coordinate the “Build Your Dream” project; Facilitate communications between Success Factors / SAP executives during the Cloud solutions roll-out, both domestic and international

Coordinate Training Sessions to roll out the new systems

oManaging and coordinating class registrations

oManaging catering for classroom delivery

oProducing course materials (hard copy)

oWork with AV; Webex, Webex InterCall (Assist) recording sessions making available to the company (domestic & International)

oManaging and updating department Training Calendar

oTracking cancellations

oCustomer satisfaction issues

oMS Projects, SharePoint

Lead Help Desk Support for the new Expense Report System: Resolve 80-100 issues daily through email and phone consultation, collect employee inputs on system issues and enhancement, and organize training sessions for the Executive Assistants community and other super users

CONTRACTOR: TIBCO Software Inc., Palo Alto, CA July 2011 – February 2012

Executive Assistant to Vice President, Worldwide Marketing

Work closely within the Executive Suite

Manage the Vice President of Worldwide Marketing; his Direct Reports

Coordinated: Special Events; Tradeshows (managed the Master of Ceremony); and Overseas Projects

Manage all interfacings with high-level executives as well as celebrity/public relations

Involved with Book Tours; confidential trips (both domestic and international)

Detail oriented; multi-tasking manager’s day to day events

Facilities and relocations

TradeScape, Inc., San Mateo, CA January 2011 – July 2011

Office Manager & Senior Executive Assistant to President, CEO, CFO; & Human Resources Director

Support of CEO based in New York, NY with weekly travel to the bay area. Constant attention to his schedules professional/personal commitments in order to insure smooth execution

Impeccable communication and organizational skills: anticipate needs and stay ahead of changing priorities.

Meeting coordination; daily and off site company events

Coordination of the company travel program, reconciled expense reports with adherence to expense policies

Special Events coordination of meetings, client interaction and staff events, including locating venues, collecting quotes for catering, equipment needed, attendance and change management

Assisted Human Resources Director with on boarding and off boarding activities. Also provided additional administrative support of programs and policies

Managing internal/external stakeholder relationships.

City of Hope, Medical Research Hospital, Duarte, CA January 2010 - January 2011

Senior Secretary to Director and Physicians of Medical Oncology

Support of three Oncology doctors

Created Protocols; prepared submission of grants

Submitted manuscripts into Medical Journals

Attended Oncology meetings and provided doctors with updates of ongoing projects

Coordination of travel for the doctors international and national speaking engagement

CBS/Paramount, Los Angeles, CA March 2004 - September 2008

Executive Assistant to Vice President, Information Officer, Information Systems

Planned and managed workshops of over 100 people which included, but not limited to, renting space, catering, equipment, and setting up and break down of event, and provided appropriate security for all attendees

Managed a floor of employees and their managers, interfaced with all consultants, full-time employees, and vendors

Worked closely with Human Resources to keep everyone apprised of additions and separations

Worked closely with relocation

Universal Studios, Universal City, CA March 2000 - February 2004

Executive Assistant to Senior Vice President, Universal Cartoon Studios

Assisted Senior Vice President with all information related to production staff, such as directors, producers, and talent

Interfaced with high-level executives, and production offices

Troubleshoot and resolved problems quickly and professionally

Assistant to Senior Vice President, Business & Legal Affairs

Researched the background of all potential candidates, and prepared the Senior Vice President with all information prior to negotiations and drafted the contracts per deal terms

Administrative support such as travel arrangements, expense reports, check requests, phone log and calendar

Red lined and proofread agreements, contracts and licenses and composed correspondence and memos

The Walt Disney Company/ABC Studio, Burbank, CA 1994 - February 2000

Assistant to Director, Television, Production/Post Production Finance

Post Accountant for “The Voice of Disney” and “Thanks” (Pilot)

Maintenance of budgets, staff/crew lists, post production schedules and W-9 forms

Prepared comparison spreadsheets of episodic, pilots and movies of the week

Audited payroll, assisted Post Accountants other Production Accountants, coordinated materials for budgets, correspondence, and distribution

Office Assistant, Studio Operations, Transportation (contract position for almost a year)

Assisted Director of Studio Operations

Maintained daily records of operations associated with the Back lot, i.e. created rate cards and WA's for weekly summary and distributed to various productions

Processed payroll, weekly invoices and original backup for the Studio Service Station

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