Christina Hanson

**** ** *** **.

Richmond, Ca **806

510-***-**** LinkedIn

EXECUTIVE ASSISTANT

Innovative, meticulous, tech-savvy, bilingual, Executive Assistant with more than 17 years of administrative experience in managing client focused operations. Routinely praised for ability to keep CEO and COO’s schedule prioritized for their business goals. Possess exceptional ability to coordinate all styles of communication. Quickly learn and train the new software products that make the work environment run smoothly. Create databases and maintain websites that make the office more productive and profitable.

AREAS OF EXPERTISE

Event Planning Customer Service Team Leadership/Motivation Presentations Social Media Organizational and Planning Skills Problem Analysis and Problem Solving Skills Judgment and Decision-Making Ability Bilingual Purchasing Receiving Logistics Sales Google Calendering & Google Suite

PROFESSIONAL EXPERIENCE

Lifehouse Agency. San Rafael 10/22-Present

Executive Assistant

Executive Support Professional offering comprehensive assistance to the President/CEO in managing projects and events within the agency. Skilled in board communication, calendar management, meeting coordination, and newsletter production. Known for prioritizing tasks, meeting deadlines, and ensuring successful project completion. Proficient in administrative tasks, presentation preparation, and vendor contract management. Experienced in website maintenance and database organization. Committed to supporting the Development Team and contributing to special projects as needed. Possesses impeccable attention to detail, strong organizational skills, and the ability to handle sensitive information with discretion. Thrives in fast-paced environments while delivering exceptional customer service and maintaining a focus on achieving optimal results.

Christina & Co. Remote 04/2020-Present

Founder/Owner Operator

Spearhead the digital marketing efforts, google and facebook ads bookkeeping, and servicing various genres of clients. Assist clients with their day to day projects and tasks. Design graphics and documents for marketing materials, social media, e-books, presentations and proposals. Manage client projects from booking local freelancers, managing communications, progress and status updates between various project stakeholders. Write content for blogs, articles and email newsletters. Assist clients with customer relationship management, follow-up and seasonal/thank you gifts. Event planning for business-social events.

Facilities Operations Center, WCCUSD Richmond, CA 05/2013-08/2020

Senior School Facilities Planning Specialist

Primary responsibility was to track and process vendor invoices, purchase orders and communications. Assistant to the CEO & Director of Contracts Administration. Managed their calendars, screened calls, prepared travel arrangements and expense reimbursements. Coordinated and took the minutes for monthly brown-act meetings for the Community Bond Oversight Committee & the Facilities Subcommittee. Performed Contract analysis and reconciliations. Collaborated with project stakeholders and the Division of the State Architect to certify projects at completion. Worked closely with members of the public and city agencies to assess & collect Development fees of about $2-million per year.

●Praised by co-workers for deep knowledge of Google products. Also, in-charge of training co-workers in all of the Google products.

●Created and maintained databases to seamlessly track and process vendor invoices in Microsoft Access & Google suite.

●Innovatively supervised multiple department web pages and established efficient invoice processing, eliminating records loss and reducing processing time by one business week.

●Proactively led project to create a new website and transfer all the data from the Community Bond Oversight Committee. The result is a beautiful, user friendly and complete website.

●Volunteered to add responsibilities of a recently eliminated position. Processed large, complex amounts of invoices, purchase orders and change orders in addition to standard day-to-day assigned duties. Praised by management for abilities to take on the additional work without errors.

●Spearheaded the move of the department office location of about 50 people: selecting and ordering furniture storage solutions, shades, white boards, projectors with installation and supplies, arranging the remodel of the staff kitchen and the packing, moving and re-filing of the department’s files, ordering desktop computers with double monitors and requesting IT to pre-install all of the technology and VOIP phone systems. Serving as concierge for any arising issues staff may have with station or room areas upon move in.

Educational Services, WCCUSD Richmond, CA 04/2012-05/2013

Staff Secretary

Performed a broad range of administrative support responsibilities, involving organizing teacher registrations for training cohorts. Handled professional development event logistics. Provided administrative support, ran reports as requested. Organized, inventoried and distributed educational curriculum.

●Deftly organized professional development events for 200 people several times a year. Juggled all of the logistics, including registrations, room reservations and catering.

●Standardized the individual curriculum kit assembly when the district changed their curriculum to common core. Also, inventoried and organized the curriculum for distribution.

Shannon Elementary School, WCCUSD Pinole, CA 08/2011-04/2012

School Secretary I

Worked directly with parents, students and staff to enroll and transfer students, follow up on student absences, scheduled teacher classes, ordered school supplies, and provided ice packs and band aids to students with minor injuries. Submitted purchase orders for technology or equipment, assisted PTA with the collection of fund raising money and distribution of prizes.

●Fostered trusting relationships with parents, trained and supervised staff.

EDUCATION

Bachelor of Business Management (In Progress) Western Governors University Salt Lake City, UT

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